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5/S 




San Francisco Public Library 

Government Information Csnter 
San Francisco Public Library 
100 Larkin Street, 5ih Floor 
San Francisco, CA 94102 

REFERENCE BOOK 



Not to be taken from the Library 



City and County of San Francisco 

Dianne Feinstein 
MAYOR 

0/ife/SX 




Art Commission 



Joan Ellison 
DIRECTOR 



Commissioners 



Roselyne C. Swig 
President 

Dmitri Vedensky, Jr. 
Vice President 

Vernon Alley 
Timothy Duncan 
Fredrick Goerner 
Robert LaRocca 
Richard Mayer 
Jacqueline Nemerovski 
William Paterson 
Piero Patri 
Peter Rodriguez 
Ray Taliaferro 

Ex Officio Members: 

Presidents of the 

Fine Arts Museums 
Library Commission 
Planning Commission 
Recreation and Park 
Commission 



^UMENTS DEPi 

SEP Z 8 1982 



iiAtM FKANC1SCO 
, ,r> f IPRAPV 



September 21, 1982 

MEMORANDUM 

TO: - Finance Committee 

FROM: Commissioner Nemerovski, Chair 



A meeting of the Finance Committee has been scheduled for 
Friday, October 16 at 9:00 a.m. at the Museum of Modern Art. 

Please confirm your attendance to Joan Ellison. 

Thank you. 



(415) 558-3463 



693 MISSION STREET, 8TH FLOOR 



SAN FRANCISCO, 94105 



3 1223 07086 3171 



City and County of San Francisco 




Memorandum 



TO: The Honorable Art Commissioners/FINANCE COMMITTEE 

FROM: Peter Fries, Secretary to the Director 

SUB J : CHANGE of Finance Committee Meeting Date 



Art Commission 



9 November 1982 



Imffo v A* 



The Finance Committee meeting scheduled for 17 November 1982 has been changed to: 

FINANCE COMMITTEE MEETING 
24 November 1982 (Wednesday) 
at 9:00 a.m. in the Board Room 
of the Museum of Modern Art, 
401 Van Ness Avenue. 



PF:o 



DOCUMENTS DEPT. 

NOV 1 6 1982 

SAN FRANCiSCO 
PM«l 1^ * IRRARV 



City and County of San Francisco 




A70, 33 



M 



FINANCE COMMITTEE 
I N U T E 



24 November 1982 



^ Art Commission 

uuCUMENTS DEPT. 

DEC 6 1982 

SAN FRANCISCO 

5 ' ihrapv 



The regular monthly meeting of the San Francisco Art Commission's Finance Committee 
was held on Wednesday, 24 November 1982, in the Board Room of the San Francisco 
Museum of Modern Art. Chairman Nemerovski called the meeting to order at 9:15 a.m. 



Commissioners Absent 

Piero Patri 
Ray Taliaferro 



ROLL CALL Commissioners Present 

Roselyne C. Swig, President 
Jacqueline Nemerovski, Chair 
Richard Mayer 
William Pater son 
Timothy Duncan 

Others Present 

Alfonso Maciel, Acting Director 
Mary Fitzpatrick, Accountant 
Lyn Freeman, Visual Arts Coordinator 
Peter Fries, Recording Secretary 

There being a quorum, the Committee proceeded to its formal business: 

DISCUSSION The following subjects were discussed and administrative actions sug- 
gested (where appropriate) : 



Subjects : 

1. Development of an integrated budget for 
all Commission programs 

2. Explanation of purchasing process thru 
the City $ County 



Administrative Directives 



Guidelines for expenditures from the 
Performing Arts Fund 



4. Possible allocation of remaining monies 
in the Performing Arts Fund for develop- 
ment/public relations staff 

5. Development of a priority list for 
expenditures from the Performing Arts 
Fund 



Development of a one-page overview 
of the City's purchasing process 
for the instruction of Commissioners 
$ staff by 6 December 1982 (ref : 
Mayer) 

Provide accurate list of expenditures/ 
committed monies to date from the 
Performing Arts Fund by 6 December 198 
(ref: Nemerovski) 



FINANCE COMMITTEE MINUTES (11-24-82) 



- 2 - 



Art Commission 



DISCUSSION : (continued) 
Subjects: 



Administrative Directives 



6. Development of a permanent civil service 
position for Commission receptionist 

7. Work toward informational meetings on the 
Commission's purposes and activities with 
each individual Supervisor 

8. Securing confirmation from the Director 
of Properties that the Municipal Art 
Gallery has a five-year grace period. 



ADJOURNMENT There being no further business, Chairperson Nemerovski adjourned the 
meeting at 10:30 p.m., 



Respectfully submitted, 




Peter Fries 

Secretary to the Director 



PF:o 



City and County of San Francisco 




MO. 33 



FINANCE COMMITTEE 

Minutes 

4 January 1983 



Art Commission 

uOvUfviENTS DEPT. 

JAN 1 8 1983 

SAN FRANCISCO 
pnoi |f! f IPRAPV 



The regular monthly meeting of the Finance Committee was held on Tuesday, 4 January 
1983, in the Board Room of the San Francisco Museum of Modern Art, 401 Van Ness 
Avenue. Chairperson Nemerovski called the meeting to order at 9:15 a.m. 



ROLL CALL Conimi ssj oners Present 

Jacqueline Nemerovski 
Timothy Duncan 
Robert La Rocca 



Co mini ss Loners Absent 

William Paterson 
Piero Patri 
Ray Taliaferro 

Ex Officio 



Roselyne C. Swig 

There being no quorum, no formal motions were made by the Committee at this meeting, 

DISCUSSION The Following subjects were discussed and administrative actions sug- 
gested (where appropriate) : 



Subjects : 

1. Official dates calendared for up- 
coming Budget Review provess 



2. 



Explanation of Budget Review 
Process 



3. 



4. 



5. 



6. 



Status of request for one program and 
one clerical position for FY 83-84 



The impossibility of fulfilling the 
Commission's charter-mandated 
obligations with "lower budget 
figure" 

Neighborhood Arts Program/Consor- 
tium budget summaries § projections 
and I.R.S. 3-year projection 

Consortium desire to leave staff of 
Support Services for the Arts under 
the aegis of the Neighborhood Arts 
Program for the time being 



Administrative Directives 



By 1-10-83 Art Commission meeting — and 
timely for 1-17-83 Increment Review — 
chart what can and can not be carried out 
by the Commission vis a vis charter-mandated 
obligations with "higher budget figure" (ref : 

Nemerovski) 
Consult Director Ellison on status of 
possible request for one program and 
two clerical positions for FY 83-84 
(ref: Duncan) 

Research possible Code restrictions in 
charging administrative overhead for staff 
time spent on funded programs (i.e., Pops, 
Street Artists, etc.) 

Insure that appropriate grant proposals 
are written and submitted timely (ref: 
Nemerovski) 

Assemble complete figures on operation of 
Support Services for the Arts and consult 
with Director Ellison (ref: Nemerovski) 



FINANCE COMMITTEE Minutes (1-4-83) 



Art Commission 



DISCUSSION (continued) 

Subjects : 

7. Status of the Mural Resources Center 
in the NAP/NAC scheme 



Administrative Directives : 

Provide as soon as possible written state- 
ments from all groups involved in the 
Neighborhood Arts Consortium outlining 
their intentions and what is being done 
to effect them (ref: Nemcrovski) 

8. Status of former Deputy Mayor Refer to Director Ellison for action 
Nothenberg's recommendation that (ref: Nemcrovski) 

excess City monies be allocated to 
complete basic Code work at the 
Mission Cultural Center 

9. Request that Rosekrans $ Broder be Provide an accounting (by year f ( anion t) of 
instructed to complete the Master what has been spent by the architects on 
Plan for the South of Market Cultural the Master Plan for the Community Cultural 
Center Centers and delineate what monies 

remain to be spent on completion of the 
Plan for SOMAR 

REPORTS The following reports were made by Chairperson Nemcrovski and discussed, 

and were put over for thorough discussion and adoption by the Art Com- 
mission at its next regular meeting: 

1. Approval/NAP "Optimal Budget" (as presented earlier in these proceedings); 

2. Approval/$712,000.00 Supplemental/Renovation of Community Cultural Facilities; 

3. Approval/$4,000.00 Gift/Hallett Family/ for 37th Annual Arts Festival staff. 

ADJOURNMENT There being no further business, Chairperson Nemcrovski adjourned the 
meeting at 10:30 a.m. 



Respectfully submitted, 




Peter Fries 

Secretary to the Director 



PF 



City and County of San Francisco Art Commission 

** DOCUMENTS DEPT. 

fflZUfZHk FEB 7 1983 

„- *>!/ • Jm SAN FRANCISCO 

/ I PUBI IC ' IPDAPV 

FINANCE COMMITTEE MEETING ... Friday, January 28, 1983 -- 11:00am 




WO. 33 



The meeting took place in the Library at the San Francisco Museum of Modern 



Art. Chairman Nemerovsky called the meeting to order at 11:15am. 

Present: Chairman Nemerovsky 

Commissioners Duncan and Paterson 

Staff: Alfonso Maciel, Mary Fitzpatrick and Joan Ellison-Wong 

HOTEL TAX FUND REQUESTS 

1) The Committee discussed various applications to the Hotel Tax Fund and determined 
the following requests would be submitted: 

1) Neighborhood Arts Program $250,000 

2) Annual Arts Festival $ 25,000 

3) Municipal Arts Gallery $ 15,000 

Commissioner Duncan moved the above, seconded by Commissioner Paterson, unanimously 
approved. 

2) It was noted that the Commission had passed a resolution authorizing the submittal 
of a request to the Hotel Tax Fund by Neighborhood Arts, in the amount of $300,000; 
this resolution is hereby rescinded and replaced by the above: 

Commissioner Duncan moved the above, seconded by Commissioner Paterson, unanimously 
approved. 

POPS CONCERTS 

Discussion ensued on establishment of policy for expenditures of the revenue from 
the Pops concerts. Various ideas were explored ; the following proposal 
to be presented to the Commission at the next meeting: 

Policy for utilization of Pops revenue: 

1) 1982-83 Balance remaining at this date is to be held in reserve. 

2) 1983-84 50% of the Pops revenue to be held until determination is made on 

the status of N.A.P. grant requests (particularly government agencies 
National Endowment, California Arts Council). 

If there is no direct requirement to fill emergency needs, this 50% 
of the revenue will be held in reserve until 1984-85. 

Remaining 50% to be utilized against recommendations from the Director 
with regard to staff support and funding required for Commission 
programs . 

Committee are interested in the possibility of funding groups with small amounts of money 
however, realize clearly that it is essential that "in house" problems be addressed 
first. 



A 



Finance Committee mtg, 
1/28/83 



PUBLIC RELATIONS PROGRAM 

Discussion on the above; Commissioner Duncan offered to set up a committee 
to establish the Commission's P.R. needs - on a long term basis - and to 
look to establishing a job description for this position. 

Plan presented via Helene Fortgang for the Public Relations plan for the 
1983 Arts Festival at a cost of $3,000; it was decided to proceed with 
this proposal with funds from the Festival; the results will be reviewed 
by the above mentioned committee as well as the Commission in looking towards 
establishing a complete public relations plan. 

Proposal from Suzy West to set up a public relations program for the Art 
Commission was placed in abeyance at this time pending the above committee 
work. 



Respectfully submitted 




$££^«^-KW. 






n Ellison-Wong, Director 



City and County of San Francisco 




Art Commission 

DOCUMENTS DEPT. 

MAY 4 1983 



MUSIC G FINANCE COMMITTEE -- Joint Committee Meeting -- April 22, 1983 



SAN FRANCiSCO 

pilot i~ • |RC? APY 



Present: Chairman Vernon Alley, Music Committee 

Commissioners LaRocca and Goerner - Music Committee 
Commissioner Paterson - Finance Committee 
President Roselyne Swig 
Joan Ellison-Wong, Director 

Chairman Alley called the meeting to order at 9:40am in the Conference 
Room at 45 Hyde Street. 

President Swig reported on a proposal which had been presented to her by 
Peter Pastreich, Executive Director of the San Francisco Symphony relative 
to the possibility of encouraging or seeking sponsorship for the Pops 
programs; a suggested split of this kind of revenue was 80% - 20% (Symphony- 
Art Commission) . President Swig had responded that she would present the 
proposal to the Commission, however, a split such as proposed was not 
acceptable. 
President Swig requested discussion on this proposal. 

After a lengthy discussion, it was decided that President Swig would discuss 
the matter further with Mr. Pastreich and convey some of the thoughts 
discussed today; i.e. 

1) This would be something that the Art Commission would be 
willing to consider; 
Question as to whether this can be done this year; 
Selection of a patron - discrimination/would have to be 

exercised because of our other fund raising efforts; 
Split of funds — we would recommend 60-40% - this would not 
change or disturb the original split of revenue agreed 
upon - also this would have to be monies over and above the 
revenue anticipated; 
Is the under-writing of a special evening considered as a 
special fund raiser with blocks of tickets at escalated 
prices -- this would have an impact on the revenues possible. 
Image of the Pops must be retained as a community project with 
popular prices. 



2) 
3) 

4) 



5) 



6) 



President Swig will report back to the Committee. 

4 

Brief discussion took place on the possible involvement in the 1984 Pops 
of the Democratic Convention. 

Hospitality for the artists in the 1983 series is to be established soon. 

There being no further business the meeting adjourned at 10:45am. 

Respectfully submitted 

Jolan Ellison-Wong, Director 



City and County of San Francisco 



Arts Commission 




Dianne Feinstein 
MAYOR 



DOCUMENTS DEPT. 

Claire N. Isaacs 
FEB. 1 1984 DIRECTOR 






Commissioners 



Ho8elyne C. Swig 
President 

Dmitri Vedensky, Jr. 
Vice President 

Vernon Alley 
Timothy Duncan 
Fredrick Goerner 
Jo Hanson 
Robert LaRocca 
Jacqueline Nemerovski 
William Paterson 
Piero Patri 
Peter Rodriguez 
Ray Tuliaferro 

Ex Officio Members: 

Presidents of the 
Fine Arts Museums 
Library Commission 
Planning Commission 
Recreation and Park 
Commission 



SMARTS COMMISSION - FINANCE COMMITTEE MEETINGgAM ^IJg®5° 
Minutes from January 23, 1984 12:00 PM 

Members present: William Paterson, Jackie Nemerovski, Ray Taliaferro, 

Tim Duncan 
Staff present: Claire N. Isaacs, Michael S. Bell, Kathryn Reasoner, 

John McCarron, Nancy London 
Guest present: Meg Madden 

Agenda: Amendment to SFAC Resolution 1983-769 re: Loan to Friends of 

the Arts , 

San Francisco Arts Festival/Assessment of Finances 

State/ Local Partnership Review 

SF Arts Commission Gallery 

Hotel Tax Fund 

Authorization for Director to expend money on Festival 

Director's contract 
: Old Business 
: New Business 

1. AMENDMENT TO SFAC RESOLUTION #1983-769 

i 

It was moved by Mr. Taliaferro and seconded by Mr. Paterson that 
this resolution be amended as follows: 

From .'"Resolved, that this Commission does hereby approve an immediate 
loan from the Public Arts Fund in the amount of $7500.00 to 
be recouped from future administrative costs. "' 
'••Resolved, that this Commission does hereby authorize its Dircctoi 
to expend $7500.00 from the Public Arts Fund to the Friends or' 
the Arts for support services to visual and performing artists 
of San Francisco, as a means of stimulating and encouraging 
the advancement and artistic growth of San Francisco's artists." 

Discussion: It was recognized that this change in wording would 

facilitate the required expenditure of funds. 

2. SAN FRANCISCO ARTS FESTIVAL/ ASSESSMENT OF FINANCES 

A four column page showing four separate estimates of Festival 
costs was circulated for review as a basis for discussion. Since 
the Festival last year did not have sufficient financial tracking 
or reportage, coming to a reasonable budget for this year has been 
almost impossible. However, the exact nature and location of the 
1984 Festival is not as yet decided, Mrs. Nemcrosvki stated that 
in almost no case should the Commission become involvod in programs 
with budgets over $100k until fund raising is in a stronger position. 
The various possible Festival concepts were outlined for future 
discussion, and the point was made that a Festival is very expensive 
especially when start-up funding is neoded and the full Commission 
program is in serious need of financial stability. At the next 
Finance Committee meeting, the staff will share an even more clearly 
defined budget. 




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46 HYDE STREET - ROOM 319 



SAN FRANCISCO, 94102 



.)... I'INANCIi COMMI'I Nili MINU'NiS January £A, li'tt'i 



3. STATE/LOCAL PARTNERSHIP REVIEW 

Kathryn Reasoner and Meg Madden presented a complete budget for the S/L . • 
Planning Program. Discussion focused on the uses to which a $5000 line item 
for "Consulting Fees" would be put which was reported as applying to R fi D 
in connection with Facilities Reports and related aspects of this final stage 
of the Planning Phase. S/L is in the process of issuing for various approvals 
a Cultural Plan for San Francisco which will be submitted to the Commission 
on February 6th or sooner, as requested by Mr. Duncan. Mr. Taliaferro expressed 
pleasure that with this final phase of S/L planning would come a document as 
a product, and that this then would lead to implementation in the next phase. 

It was moved by Mr. Taliaferro and seconded by Mr. Duncan that the Finance 
Committee accept the S/L budget as proposed. 

4. SF ARTS COMMISSION GALLERY 

it was moved by Mr. Taliaferro and seconded by Mr. Paterson that the Finance 
Committee accept the budget as p r ese" 1- ^ fnr thft__cuim mf>r PYhih itinn which will 
document photographically the people who work in the Civic Center. It was also 
mentioned that this concept appeared to have great potential as a book, or as 
some other form of published document for the benefit of the City. It was suggested 
by Mrs. Nemerovski that the Callory seek to include the profit-making firms in the 
Civic Center along with the non-profits as a strategy for raising both funds and , ' 
consciousness as to the people who work in this district. 

Mr. McCarron reported that a Finance and Development Committee has been established 
for the Gallery now, and that it is beginning to meet with a goal of raising $20k, 
annually in support of their program. 

A projected exhibition schedule for 1984 through December was presented as a point 
of information it having been passed for approval by the Visual Arts Committee last 
• week. Mrs. Nemerosvki observed that in the future we should strive to produce our 
scheduling documents on the basis of the City's fiscal year rather than a calendar 
year. 

Ms. Isaacs reported that the Hotel Tax Fund might well be favorably disposed to 
support the Gallery more in future years since it is regarded as being part of 
the neighborhoods programming. The gallery will have to be open successfully for 
at least 2 years to qualify for consideration. 

The Controversial Public Art exhibition has raised $5k already toward expenses and 
more funds are coming in regularly. Fuller Goldeen Gallery has committed the opening 
of its new space at 228 Grant during a sculpture show reception on FEBRUARY 15th 
to the SF Arts Commission Gallery. 

5. HOTEL TAX FUND 

Ms. Isaacs reported that the Hotel Tax Fund is not likely to give any more support 
to the Festival since that event is regarded as having been less than successful 
last year and in the past years. It is up to all of us to change that perception. 
However, it was reiterated that the NAP and Gallery programs arc much more in 
keeping with the aims of HTF guidelines and are likely to find support. 

6. AUTHORIZATION FOR DIRECTOR TO EXPEND MONEY ON FESTIVAL DIRECTOR'S CONTRACT 



•>S- FINANCE COMMITTEE MINUTES 



January 23, 1984 



It was moved by Mr. Taliaferro and seconded by Mr. Duncan that the Arts Commission 
Director be authorized to expend up to $4000 as the initial payment on the Festival 
Director's contract. 

There was no further business, new or old, and the meeting adjourned at 1:15 FM 



Respectfully submitted, 



Michael S. Bell 

Assistant Director of Cultural Affairs 



January 24, 1984 



City and County of San Francisco 



Arts Commission 




Commissioners 



A"7©, S9, Dianne Feinetein 
4 * MAYOR 

SF ARTS COMMISSION ^FINANCE COMMITTEE MEETING 
Minutes from September 19, 1984, 12 noon 

: " 45 Hyde, Third Floor Conference Room 
San Francisco, CA 94102 



Claire N. Isaacs 
DIRECTOR 



uOCUMENTS DEPT. 

OCT 1 1984 

SAN FRANCISCO 



Roselyne C. Swig 
President 

Dmitri Vedensky, Jr. 
Vice President 

Vernon Alley 
Timothy Duncan 
Wi-Iliam Gay lord 
Jo Hanson 
Robert LaRocca 
Jacqueline Nemerovski 
William Paterson 
Piero Patri 
Peter Rodriguez 
Ray Taliaferro 

Ex Officio Members: 

Presidents of the 
Fine Arts Museums 
Library Commission 
Planning Commission 
Recreation and Park 
Commission 



Present : Commissioner Jackie Nemerovski, Chair 
Commissioner William Paterson 
Commissioner Ray Taliaferro 
Claire Isaacs, Director of Cultural Affairs (Ex Officio) 

Visitors : Michael Bell, Assistant Director, Arts Commission 

Anne-Marie Theilen, Director, Neighborhood Arts Program 
Mary Killion, Director, Friends of the Arts 



1. Refunds to Arts Festival Craftspersons : 

The Director, Claire Isaacs, explained that a number of the 
craftspeople exhibiting at the S.F. Arts Festival in August 
had requested a refund for exhibition booth fees. They argued 
that they had not made sufficient expenses and income return 
for the fee charged ($250) . They believed that the amount of 
Festival publicity had been misrepresented and that with more, 
they would have done better financially. The Director suggested 
that a policy be set regarding refunds. No refunds have been 
given in past years. Commissioner Taliaferro mentioned that 
this was a first occurence in that there had been fewer people 
than in past years in Civic Center, but that the crowds were 
much greater than in Fort Mason in 1983, and that it should 
be expected that in 1985 as people know about the return to 
Civic Center, the crowds should increase. Commissioner 
Nemerovski noted that the materials she had seen indicated 
that sufficient publici ty had been sent out, on which Asst. 
Director Michael Bell concurred. 



It was decided that it was inappropriate to vote on a policy; 
however, the Committee advised that no refunds should be con- 
sidered. A letter should be sent to the craftspeople indica- 
ting that their suggestion would be taken into consideration 
in future. A clear and specific contract should be developed 
between the Commission and the artists in future which delin- 
eates the responsibilities of each party. 

2. Arts Festival Finances : 

Michael Bell reported that about $3,500 in deficits had occured, 
if no further bills come in, that the total budget was under 
$100,000, and funds exist to pay the deficit this fall. 
Co-Director for Finance of the Festival, Hael Kobayashi, will 
return from vacation soon and will be able to help reconcile 
some differences in the reporting format of income and expenses. 



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SAN FRANCISCO, 94102 



Finance Committee Minutes 
September 19, 1984 
Page 2. 



SAN FRANCISCO ARTS COMMISSION 



3. Arts Festival Director, 1985 : 

Director Isaacs stated that it is important to start early for the 1985 Festival 
She requested authorization for contracting for the 1985 Director be contained 
in a resolution with the name of the Director to be submitted to the full 
Commission at its next meeting. It was urged that if city regulations require 
competition that these be followed. 

4. Business Committee for the Art Luncheon : 

Commissioners were reminded of the luncheon scheduled for Tuesday, September 25 
at the offices of the American Institute of Architects to present funding, in- 
kind and other support being requested for 1984/85. Members of the Finance 
Committee are invited. Commissioner Nemerovski noted that it is essential for 
the message to come across that the Arts Commission programs do something for 
business, whether it is giving visibility and credit for support, or enhancing 
the overall quality of life in the City. 

5. Allocations Committee Procedures: 



Claire Isaacs referred to the July 30 Allocations Committee Meeting which all 
participating felt did not work effectively. Mary Killion stated that the 
Friends of the Arts have voted that it is not appropriate for them to partici- 
pate in the allocations process. It was suggested that the Chair of the Finance 
Committee, the Director of the Arts Commission (representing the Commission 
program requests), a representative of the Consortium of the Neighborhood 
Cultural Centers, and the Director of the Friends of the Arts (non- voting, to 
delineate available funds) constitute the Committee. Michael Bell stressed 
that written requests should be submitted in advance for the committee to study. 
Jackie Nemerovski stated that each request should have a program description 
and priorities. Packages of requests should indicate whether they are to make 
up deficits or for specific new programs. The metter is to be discussed further 
at the next Finance Committee meeting. 

6. POPS Program Staffing : 

Claire Isaacs stated this this year it is essential to have a staff person to 
handle details of the POPS programming. The Music Committee has endorsed the 
concept and will submit a resolution to authorize the Director to explore 
hiring of a half-time staff person with the appropriate background in music 
management . 

7. Museum Conservation Grants: 



Michael Bell explained that he is writing a grant to the National Endowment for 
the Arts for a Conservation grant of $10,000 for a conservator to make condition 
reports on the 63 outdoor sculptures and monuments in the City, which are in 
various states of decay. This is the work a specialist and the new registrar 
would not be expected to prepare these specialized reports. 



Finance Committee Minutes 
September 19, 1984. 
Page 3. 



SAN FRANCISCO ARTS COMMISSION 



Museum Conservation Grants (continued) 

The Committee proposed the following resolution: 

"RESOLVED, that this Commission does hereby authorize the Director of the 
Arts Commission to submit a grant for $10,000 to the National Endowment for 
the Arts Museum Conservation Program for the purpose of making specialized 
condition reports on the state of the outdoor sculptures and monuments in 
the care of the Commission of the City and County of San Francisco." 

Resolution moved by Ray Taliaferro and Seconded by William Paterson, 
passing unanimously. 

Claire Isaacs explained that in her visit to Washington, D.C. in June, not 
only the NEA, but also the National Endowment for the Humanities appeared 
to have possibilities as a grant source for conservation. In their case, 
the grant must be to bring collections into an exhibition state either by 
exhibiting them or, in the case of outdoor sculpture, making them more 
accessible through tours, publications, and the like. Because the Recreation $ 
Parks Department did not seem ready to consider a joint application for the 
sculptures in Golden Gate Park in time for the October 30 deadline (another 
deadline occurs in April 1985), she wished to consider applying for another 
project which might also interest the Humanities Endowment, where historical 
or humanistic considerations are more important than aesthetic. Michael 
Bell proposed a project $10,000 to $15,000 for the renovation and conservation 
of the James Lick Monument at Hyde and Grove Streets. The central location 
and major historical interest, plus its particularly poor condition highlighted 
in the August Examiner article, would make it a good candidate for a first 
project. The Committee discussed the various ways to match and whether 
matching funds should be found, and it was agreed to explore this further 
and report to the next meeting on the exact amount required. 



City and County of San Francisco 



Arts Commission 




Dianne Feinatein 
MAYOR 



Claire N. Isaacs 
DIRECTOR 



Commissioners 



Roselyne C. Swig 
President 

Dmitri Vedensky, Jr. 
Vice President 

Vernon Alley 
Timothy Duncan 

William Gaylord 
Jo Hanson 
Robert LaRocca 
Jacqueline Nemerovski 
William Paterson 
Piero Patri 
Peter Rodriguez 
Ray Taliaferro 

Ex Officio Members: 

Presidents of the 

Fine Arts Museums 
Library Commission 
Planning Commission 
Recreation and Park 
Commission 



FINANCE COMMITTEE MEETING 
^ MINUTES 

Wednesday, May 1, 1985 



ROLL CALL 
Commissioners Present : 

Jackie Nemerovski, Chair 
William Paterson 



Committee Members Absent 
Piero Patri 
Ray Taliaferro 
Tim Duncan 



Others Present : (Staff) 

Claire Isaacs, Director 

Anne Mrie Theilen 

John McCarron 

Frank Pietronigro 

Larry Giddings 

Leah Forbes 

Mary Killian, Friends of the Arts 



The Meeting commenced at 4:10 p.m.. There being no quorum, those 
present discussed Item IV on the agenda, Budget Format, which 
required no vote. 

DISCUSSION 



Budget Format 
Mary Killian 



Claire Isaacs presented the format developed by 
the Friends of the Arts, for indicating income and 
expenses in all categories, as a model for each of the Commission 
programs to use as adapted for Commission use. A Standard budget 
form is needed for all ARts Commission programs in order to be 
consistent in preparing requests for the 1985-86 fundraising effort. 

A sheet for spreading all figures thorughout Commission programs and 
a detailed planning sheet , prepared by Michael Bell, were also 
studied, as was last year's WEstern Addition Cultural Center budget. 
The latter contained account numbers for each separate line account, in 
100-numbered series (see attached) . After discussion it was recommended 
that: 

A) the FOA model be adapted for use by each Arts Commission Program 

B) the detailed breakdown planning sheet not required, as needing 

too much administrative time; 

C) the spread sheet format for the Commission be adapted and utilized; 

D) the possibility of developing a uniform accounting numbering 

system, e.g. 100 ' s/salaries , 200's/fringe benefits, etc. 

E) a glossary of terms be developed to define such items as: 

earned income , d onation , capital expenditure , etc., to 
standardize as much as possible, the various programs' usage 
of categories. 

F) considerable space be allowed for individual and unique categories 

of each program 

G) these matters be further developed at the Tuesday, May 7 Staff Meeting 



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Minutes -2- 

Finance Committee Meeting (1 May 1985) ARTS COMMISSION 

Although there was no quorum, it was decided to discuss for recommendation at the 
May 6 Full Commission Meeting, the following items: 

Procedure for Grant Application - Neighborhood Arts Consortium 

Anne Marie Theilen explained that, in general, the Consortium is very confused about their 

relationship to t^e Arts Commission relative to what the Consortium may expect so far 
as support. Claire Isaacs explained that the Commission programs are now required to 
apply first to her, then through the Finance Committee and finally to the Commission for 
permission to apply for designated grants for their programs. A resolution is then 
adopted, authorizing the Consortium to apply to a foundation, corporation or government 
agency for funds. However, the Consortium and the Boards and Directors of the Cultural 
Centers have no such obligation, to go to the Director, and it is inappropriate to require 
this. However, how is the Consortium to be part of the application process? 

Considerable discussion ensued during which it was concluded, that based on discussion at 
the April 19th Finance Committee meeting, the Consortium does wish to have the Commission 
work with them to obtain funds. 

It was therefore recommended that the Consortium first determine its priorities and then 
its President, like the Director of the Arts Commission, come directly to the Finance 
Committee for discussion, advice and support, and finally to the Commission for adoption 
of a resolution of support for its fundraising activities. This review process will clarify 
the relationship between the Commission and the Consortium on fundraising. It will enable 
the Consortium to use the services of the Friends, as needed, by obtaining Commission support 
first, as the Friends of the Arts is the Commission's support group. The Committee 
recommended the Director confer with the Neighborhood Arts Program Director and the 
Consortium on this suggested procedure. 

CIVIC CHORALE 

Director Claire Isaacs informed the Committee that the Hotel Tax has granted the Chorale 
$4,500, placed in the Arts Commission funds. In order to expend the funds, either a 
resolution is required towards future performances, or an invoice on past ones. The Director 
placed a resolution before the Committee for possible passage at the 6 May 1985 Arts 
Commission meeting, if the alternative method of expenditure cannot be used. 

PACIFIC GAS AND ELECTRIC COMPANY GRANT 

It was recommended that the $1,500 donated to the Friends for the Neighborhood Arts 
Program be allocated to the Consortium, and a resolution be written for adoption at 
the 6 May Regular Monthly Commission Meeting. 

ART GALLERY - PERMISSION TO APPLY FOR GRANTS 

Gallery Director, John McCArron, presented requests to apply for grants as follows: 

A) Walker Foundation $5,000 -To match e. $10,000 grant requested from the California 
Hale Foundation 5,000 Arts Council for an Organizational Gr&t-.t for needed 

parttime personnel 

B) Calisan Foundation 10,000 -To match an Art in Public Places NEA Grant in order to pre- 

sent three site-specific installations in the outdoor 
annex . 

C) William G. Irwin 10,000 -To match Phyllis Wattis $5,000 donation already received and 

Foundation to purchase: equimnent and complete renovation of Gallery, 

including weather stripping, air vents, drywall, smoke 
dectnrs, conduit, trac lighting, typewriters and slide 
projector . 



1 i n u t e s (continued) -3- ARTS COMMISSION 

finance Committee Meeting (1 May 1985) 

iRT GALLERY ( cont inued ) 

lie sense of the meeting was that these requests were clearly presented, represented 
leeds based on reasonable budgets, and should be applied for, to match funds already 
ipplied for the CAC and NEA, as well as the existing Wattis Grant. 

The Gallery's 
Fohn McCarron also asked for clarification on/relationship to the Friends of the Arts : 
jhould the fiscal fee be considered an expense item and how is income from the non-desig- 
lated, consolidated fund to be projected in the next year's budget? 

Lt was recommended that he identify the fee as another cost, perhaps estimating the amount 
)f fee to be charged based on successful grant applications of three-quarters of those 
ipplied for. The budget could later be adjusted to the actual fee expended. The income 
jhould be placed under Miscellaneous Income, and should be a minimal figure, as there is 
10 projection for FOA Unallocated Income now. 

commissioner Nemerovski asked about the effect on the Consortium of the Gallery's applications, 
md suggested the need to look at the whole picture of applications. Anne Theilen noted that 
:here exists a need to clarify what the NAC truly needs, and that the $100,000 for each 
cultural Center, large buildings as large as four stories, was far to little. She believes 
;his will result in an eventual problem for the Arts Commission. She reported on the kinds 
)f expenses the Consortium has, and stated their budget was just cut from $20,000 to $10,000. 

STATE/LOCAL PARTNERSHIP PROGRAM - PERMISSION TO APPLY FOR GRANTS 

ceah Forbes, State/Local Program Coordinator, requested permission to apply for $15,000 to 
:eh San Francisco Foundation to be spread over a two-year period; $5,000 this year and $10,000 
lext year to match the CAC $30,000 grant application for economic impact and program facilities 
studies. She noted that the Hotel Tax will be approached for as much as $35,000. It was 
i^reed that the Commission should adopt a resolution in favor of the San Francisco Foundation 
application and that further information is needed on the Hotel Tax application. 

IRTS FESTIVAL BUDGET - PERMISSION TO INCREASE 

\rts Festival Director, Frank Pietronigro presented a budget to be increased from $74,851 to 
£85,971. A savings of $11,902 is to be deducted from added expenses of $23,022 for a total 
let increase of $11,120. In addition to some added anticipated earned income, the Festival 
Ls placing major emphasis on a major fundraising banquet at the Fairmont Hotel in honor of 
:he Awards of Honor recipients. Larry Giddings reported on this development and its full 
mpport by the Commission President, Mrs. Swig, the assistance of Claus Kelterborn, the 
? airmont Chef, and the support of teh President of Chevron in signing the letter to potential 
lonors. At $100 per seat, ten to a table, and a minimum of fifty tables, with $40 profit, 
"ree and clear to the Festival, the dinner could net $20,000 and only $15,000 is projected in 
:he revised budget. Actually the staff plans to sell as many as 100 tables. Aft er thorough 
liscussion of details and concepts, the Committee recommended a resolution be put forth to 
;rant permission to increase this budget. 

'his would be reflected in another resolution amending the contracts of the Festival Director 
nd staff which presently requires they remain under $75,000. 

ommissioner Nemerovski recommended that the Director request Zellerbach Foundation give 
3,000 to pay for performing artists honorarium, as there are no fees for performers 
udgeted. 

LLCOATIONS PROCEDURES FOR THE ARTS COMMISSION - FRIENDS OF THE ARTS 

t was agreed that a resolution be framed for adoption at the May 6th Meeting, formal- 
zing the agreed upon procedures for allocation of undesignated funds, that is, with 
acommendations from the Finance Committee and approval by the Commission. 



M .i n u t e s -4- ARTS COMMISSION 

Finance Committee 1 May 1985 

FRIENDS OF THE ARTS- FISCAL FEE 

Mary Killian reported on the fee and the consideration now being given by the Friends 

to alter or reduce it. Commissioner Nemerovski recommended that a sliding scale be 

developed, one which might consider the amount of actual work involved, such as simple 

passing through of funds, in a lump sum, versus reporting out on expenditures, versus 

actual day-to-day administration of funds. Mary Killion requested that a letter from the 

Arts Commission Director be sent requesting consideration and suggesting the above. 

It was also suggested that the FOA Committee might consider investing funds which are to 

be kept for a long while - on advice of the Arts Commission that such funds will not 

be needed righ away - at interest, and such interest could be used for the fiscal fee. This 

could be profitable to investigate. 

TURK/FILLMROE FACILITY 

Anne Marie Theilen and Claire Isaacs reviewed briefly the background of this facility's 
coming under the Arts Commission. In view of the requests by groups to use it, it was 
suggested that the Commission take a definite policy stand, e.g. any group using it would 
sign a lease from the City and the Commission without cost to the City or Commission for 
renovation, maintenance, programming or other costs. The Commission already has a major 
burden with the Cultural Centers and should not spread this further. It is fel J " th°t 
the moot interested party, the African American Art Museum would prefer to run the building 
itself. 

An ad hoc committee of Commissioners LaRocca, Vedensky and Taliaferro will meet with 
Mrs. Theilen and Ms. Isaacs on Friday, May 3rd to discuss the alternative proposals of 
the Police Department and the African American Museum and see how these can be reconciled. 

This meeting concluded at 5:45p.m. 

Respectfully submitted: 




Claire N. Isaacs, Director 
San Frnacisco Arts Commission 




*>f 



A7C33 
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ii 



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MINUTES 



/ \ ^-' 



45 Hyde Street 
Suite 319 

San Francisco. CA 94102 
415 558 3463 



)ianne Feinstein 
AAYOR 

laire N Isaacs 
URtCTOR 

OMMISSIONERS 
oselyne C. Swig 
resident 

mitri Vedensky, |r. 
ice President 

*rnon Alley 
mothy Duncan 
'illiam Gaylord 
I Hanson 
obert LaRocca 
cqueline Nemetovski 
'illiam Paterson 
ero Path 
;ter Rodriguez 
\y Taliaferro 

; OFFICIO MEMBERS 
esidents ol the 
ie Arts Museum. 
jrary Commission, 
inning Commission, 
^creation and Park 
)mmisslon 



Finance Committee Meeting 
18 November 1985 
4:00 p.m. 



The regular monthly meeting of the Arts Commission Finance 
Committee Meeting was held at 4:00 p.m. on 18 November 1985 
in the office of the Assistant Director, Michael Bell. 
Commissioner Nemerovski opened the meeting at 4:15 p.m. 



Commissioners Present : 

Jacqueline Nemerovski, Chair 
William Paterson 



1986 Arts Commission Festival 



Commissioners Absent 



Piero Patri 
Timothy Duncan 
Ray Taliaferro 



NOV 2 6 '1985 



Michael Bell distributed a revised 1986 Arts Commission Festival 
Budget. Commissioner Nemerovski requested he update the Committee 
on the revisions planned for the 1986 Arts Festival. Michael 
Bell reported there will be sculpture and performances in the 
Civic Center Plaza and an exhibition in the Gallery; the 
main expenditures for the festival will be for these components. 
The satellite exhibits will not be a great expense to the 
Arts Commission except for the time of the Assistant Director 
in directing and assisting. 

Commissioner Paterson inquired if the lot adjacent to the Arts 
Commission Gallery will be filled to sidewalk level and Mr. Bell 
replied that the budget will not accomodate this expense, this 
year but that space will be activated. In answer to Commissioners ' 
inquiries, he stated there is a City Code for the type of fill 
for public property and it's very expensive. 

Relative to the projected 1986 fee to the Commission by the Friends 
of the Arts, Assistant Director Bell stated that the Friends will 
be administering the Awards of Honor Banquet and their administrative 
fee may be higher. Secondly, he continued, the Board of Supervisor's 
Finance Committee may at anytime take back the money approved for 
the Arts Festival due to the fiscal restraints imposed upon ihe 
City budget. 

Commissioner Nemerovski recommended that if money for the Festival 
comes from sources other than the Public Arts Fund, the money 
allocated should be paid back to the fund for other programs' use. 
She also requested the Arts Festival budget be approved with a 
stipulation that any expenses beyond the $18,900 must be referred 
to the Finance Committee for approval. This will enable control 
over the budget. She also stated that a check-request system will 
be initiated whereby any money distributed, by the Friends of the 
Arts, will have to be signed off by the Assistant Director. This 
system will assist, also, in maintaining accurate bookkeeping. 



Art Commission 

Page -2- 

Finance Committee Meeting Minutes (continued) 

A brief discussion ensued regarding the Arts Festival budget deficit and 
Commissioner Nemerovski requested an accounting of the Friends of the Arts 
fee and stated that the deficit will be covered out of the Public Arts Fund 
to reimburse the Friends of the Arts. 

Pacific Telesis Gift 

Commissioner Nemerovski requested the Committee formally acknowledge 
Pacific Telesis for their gift of $2,368.00 to the Friends of the Arts; 
this will further reduce the 1985 Festival Budget deficit. 

Supervisor's Finance Committee Hearing 

Commissioner Nemerovski reported that Director Isaacs, who was unable to 
attend this meeting, would report on the Supervisor's Finance Committee 
Meeting information at the December 4 Commission Meeting. She informed 
the Committee that the account clerk position was cut from the budget by 
the Board of Supervisor's rather than the funds from the Festival budget 
as suggested by the Arts Commission. 

Contingency Fund 

As the final item of business, Commissioner Nemerovski requested the Committee 
approve $2,500 for general Arts Commission administration for use at the 
discretion of the Director for furthering the arts. 

In conclusion, a Resolution will be prepared for the December 4, 1985 
Arts Commission Meeting allocating the following items ordered by the 
Committee, that total $34,500 from the Public Arts Fund to the Friends 
of the Arts. 

ORDERED : 

1. Approval of $81,900 for the 1986 Arts Commission Festival Budget 
with stipulation that any expenses in excess of that be submitted 
to the Finance Committee for approval. 

Motion: Jacqueline Nemerovski 
Second: William Paterson 
Consensus: Unanimous 

2. Approval of transfer of funds form the Public Arts Fund to the 
Friendsof the Art for $14,000 for 1986 Arts Commission Festival 
and/$18,000 for deficit coverage to the Friends of the Arts 

for the 1985 Festival. 

Motion: Jacqueline Nemerovski 
Second: William Paterson 
Consensus: Unanimous 



4 Pa § e - 3 - Art Commission 

Finance Committee Meeting Minutes (continued) 

3. Acceptance , with appreciation, gift of $2,368.00 from Pacific Telesis 
to the Friends of the Arts for the 1985 Arts Commission Festival. 

Motion: Jacqueline Nemerovski 
Second: William Paterson 
Consensus: Unanimous 

4. Approval of transfer of funds from the Public Arts Fund to the Friends 
of the Arts in the amount of $2,500 for furthering the arts, to be used 
at the discretion of the Director. 

There being no furhter business, the meeting was adjourned at 4:45 p.m. 




45 Hyde Street 
Suite 319 

San Francisco, CA 94102 
415 558 3463 



A70, 33 



MINUTES 
21 February 1986 



The regular monthly meeting of the Arts Commission Finance Committee 
was held at 4:00 p.m. in the third floor conference room of 45 Hyde 
Street, San Francisco, California. Commissioner Duncan brought the 
meeting to order at 4:15 p.m. 



Commissioner Present 
Timothy Duncan, Chair. 



Others Present : 
Clarie Isaacs 
Anne Marie Theilen 
John McCarron 
Leah Forbes 
Patricia Kidd 



Commissioners Excused 
William Paterson 
Roselyne C. Swig 



DOCUMENTS DEpf. 

FEB Z 8 1086 

SAN FRANCISCO 
PUBLIC LIBRARY 



Dianne Feinstein 
MAYOR 

Claire N Isaacs 
DIRECTOR 

COMMISSIONERS 
|acqueline Nemerovski 
President 

Robert LaRocca 
Vice President 

Vernon Alley 
Timothy Duncan 
|o Hanson 
William Paterson 
Peter Rodriguez 
Roselyne C Swig 
Ray Taliaferro 
Dmitri Vedensky. |r 

EX OFFICIO MEMBERS 

Presidents of the 
I Fine Arts Museum. 
i Library Commission. 
. Planning Commission. 

Recreation and Park 

Commission 



State/Local Partnership Level II Funding Application Proposal 

Leah Forbes, Coordinator of the State/Local Partnership Program, distributed 
draft proposals for Arts in Education and Artist Live/Work grant application 
to the California Arts Council. She reported to the Committee on the Arts 
in Education component of the proposal of which the ultimate goal is to 
develop a sample curriculum and ten lesson plans for the San Francisco public 
schools. This will be achieved, reported Ms. Forbes, by bringing together 
school personnel, community arts organizations, artists and parents for the 
purpose of developing model curriculum. An all day symposium will be held 
for the larger community to respond to the draft curricula, compiled by the 
representatives participating. The Creative Arts Specialist and the Arts 
Consultant will use the ideas generated at these meetings to finalize an 
arts curiculum distinctive to San Francisco. The total cost will be $17,500.00 
($8,739 to be requested from the California Arts Council and $3,739 to be 
raised by the Arts Commission and $5,000 from the SFUSD) . One of the objectives 
of this proposal, stated Ms. Forbes was to create awareness in the public's 
mind of the necessity of arts education, to the desired effect that the school 
district will be mandated to incorporate a permanent annual budget for art 
curriculum, equipment and materials. In conclusion Commissioner Duncan and 
Director Isaacs stated it will.be an exciting plan \\-\i the Arts Commission 
wouldbe the catalyst in bring/ arts education to San Francisco public schools. 
As directed at the February Arts Commission meeting, and in reply to Commissioner 
Duncan's query, Ms. Forbes reported that the proposed plan has the approval 
of Marilyn Kramer, Sally Ryan and Pam Sharp of the S.F. Education Fund and 
the State/Local Partnership Program Committee. Letters of committment from 
the school district and Bay Area Lawyers for the Arts will be presented March 
3rd at the Arts Commission Meeting. 

Due to a lack of quorum at this meeting, a resolution will be prepared 
for presentation and adoption by the full Commission March 3. 

Committee Policy 

Commissioner Duncan requested that relative to the Finance Committee, in the 
future, he would like to have this Committee focus exclusively up the issues 
of program finances and not become an executive committee, approving concepts. 
Ideally, he stated, in answer to Director Isaacs question, the Committees' 
chair persons should attend the Finance Committee and present budget requests 
for approval of their committee's issues. In conclusion, he stated he will 
broach this subject at the March 3rd Commission meeting. 



Finance Committee Meeting Minutes Art Commission 

February 21, 1986 
Page -2- (continued) 

Arts Commission Gallery 

John McCarron, Director of the Arts Commission Gallery reported to the Committee 
on the following fundraisers: 

March 24 - Black Tie reception at the Gallery for Security Pacific Bank to kickoff 
an exhibit of the proposals for the sculpture for the lot adjacent to the Gallery 
which are going to primarily be underwritten through Security Pacific. Also 
exhibited with the three proposed sculptures, will be a selection of Security 
Pacific's collection. 

April 20 - An afternoon picnic at the Gallery in honor of Phyllis Wattis . 
Tickets are $50.00. 

John McCarron reported that the Advisory Board wants to develop a sound fundraising 

plan that will involve the Arts Commisson and the Friends of the Arts. Commissioner 

Duncan stated t t a development officer's position, at the Commission, should 
be seriously considered. 

Friends of the Arts 

Director Isaacs reported that she recently broached the subject of the 7$ percent 
fee charged the Commission for Friends of the Arts processing Arts Commission 
money. In response to her query of the Friends, Director Isaacs reported to the 
Commission, they cannot cut the fee at this time as they are existing and managing 
their organization on the fees charged to the Commission. Continuing Director 
Isaacs stated that the Friends of the Arts were to act as a development source for 
the Arts Commission and she stated that the Commission may wish to think about 
meeting with the President of the Friends to discuss these considerations and 
alternatives to the situation. 

Further discussion ensued and in conclusion Director Isaacs reported that the 
Friends presented a gift of $5,000 to the Arts Commission and $500.00 
from the Gordon Getty$5,000 gift was received. 

Administrative Action: A representative of the Friends of the Arts will be invited 
to report at the March Finance Committee Meeting. 

Capital Improvements 

Director Isaacs reported that the Arts Commission put $60,000 into capital improvemen 
budget for San Francisco for the restoration of the statuary with the understanding 
that some private money would be raised to stimulate next year's contribution. 
City Planning is proposing another $50,000 for the next fiscal year . Relative 
to fundraising plans, the Director inquired if the plan for fundraising should 
come through the Finance Committee or the Visual Arts Committee. She also 
reported that once the James Lick Monument is underway it will be easier to 
solicit funds since the Commission expects front page publicity. In conclusion 
Commissioner Duncan suggested the item go the the Visual Arts Committee for 
thorough discussion before approval by the Finance Committee. 



Finance Committee Meeting Minutes ^pf C II 1 HI 1 S S i U I) 

February 21, 1986 
Page -3- (continued) 

Neighborhood Arts Program 

Anne Marie Theilen, Director of the NAP, distributed a memorandum outlining the 
request for $3,000 of the $9,000 allocated to the NAP for the publication of 
Young People's Cultural Resource Guide be transferred from the General Fund to 
the Friends of the Arts account for consultancy fees. In addition, another 
$6,000 for funding underserved communities arts festival (in the Tenderloin and 
Visitacion Valley districts) wil also need to be transferred. After thorough 
discussion the request was approved and a resolution will be prepared for pre- 
sentation and adoption at the March 3rd Arts Commission Meeting. 

Further to the topic of the Friends of the Arts, Director Isaacs stated that 
new procedures need to be established for the percentages charged to programs 
for transfer of Public Arts Fund revenue to the Friends of the Arts and alter- 
native resolutions of the problem of handling these City funds transferred to 
the Friends of the ARts. 

S*rbmitt)Bd by 

Patricia Kidd 
Commission Secretary 



Approved: 

Date 



/ 



CITY AND COUNTY OF SAN FRANCISCO 

^ARTS COMMISSION 
45 HYDE STREET, SUITE 319 
SAN FRANCISCO, CALIFORNIA 94102 



<^ k G E N D A 
FINANCE COMMITTEE MEETING 



■y 



1 July 1986 

The July 1 meeting of the Arts 
Commission Finance Committee will 
take place at 45 Hyde Street, 3rd 
Floor Conference Room. The meeting 
is scheduled to commence at 4:00 p.m. 



DOCUMENTS DEPT. 

JUL 1 1986 

SAN FRANCISCO 
PUBLIC LIBRARY 



I. ROLL CALL 



II. APPROVAL OF MINUTES 



III. ART GALLERY - Kathleen Kolba 

Lisa Hines 1 proposal for Arts Festival 
Symposium Exhibition 



IV. ART GALLERY - Kathleen Kolba 

Use of remainder of funds from 
Herbst Foundation Grant for 
movable wall construct. 

V. ARTS FESTIVAL - Michael Bell 

FOA/Awards Dinner Finances 

VI. WESTERN ADDITION CULTURAL CENTER - Charles Byrd 
VII. MISSION CULTURAL CENTER - Oscar Maciel 



VIII. ADJOURNMENT 



51- 



*2 



CITY AND COUNTY OF SAN FRANCISCO 

^ARTS COMMISSION 
45 HYDE STREET, SUITE 319 
SAN FRANCISCO, CALIFORNIA 94102 
558-3463 



|P 



£ 



FIN ANCE COMMITTEE MEETING 
1 JULY 1986 



DOCUMENTS DEPT. 

JUL 1.0 1986 

SAN FRAiMCiSOO 
PUBLIC LIBRARY 



MINUTES 



The Arts Commission Finance Committee Meeting of 1 July 1986 was held at 
45 Hyde Street, Third Floor Conference Room, San Francisco, California. 
Commissioner Duncan brought the meeting to order at 4:20 p.m. 



I. ROLL CALL 

Present: 

Timothy Duncan, Chair 
William Paterson 

Staff Present : 

Claire Isaacs 
Anne Marie Theilen 
Michael Bell 
Kathleen Kolba 
Patricia Kidd 

II. APPROVAL OF MINUTES 

The Minutes of 29 May 1986 Finance Committee Meeting were approved. 



Excused: 
Roselyne Swig 

Others Present : 

Charles Byrd, WACC 
Oscar Maciel, MCC 



III. REPORTS 



Kathleen Kolba, Arts Commission Gallery Curator, presented plans to 
the Committee for an environmental design exhibit for the Gallery 
that will be exhibited concurrent with the Arts Festival and 
enhance the environment of the Symposium. She requested from the 
Committee $2,000 from the Public Arts Fund to facilitate building 
exhibit designed by Lisa Hein, entitled City State (A portrait of 
San Francisco in the medium of arc hit ecture) . At the request 
of the Director, Ms. Kolba and Michael Bell further, described 
the needs for the $2,000 increase in the Festival budget, and 
the mechanics of the construction of the exhibit. Further discussion 
ensued on alternatives for procuring lumber for the exhibit and 
sources for requests of in-kind donations. In conclusion Director 
Isaacs recommended that $3,000 be allocated to allow for the Friends 
of the Arts 1\ percent fiscal fee. Commissioner Duncan stated that 
approval is granted subject to the project being completed, otherwise 
the money will be withdrawn from the Festival Budget. 

Herbst Grant Funds 

Director Isaacs reported to the Committee that after a thorough study of 
the budget it was discovered that unused funds, work ordered to the Dept 
of Public Works for the Arts Commission was about to be reverted to the 
City's general revenue fund. She requested permission of the Committee 
terminate the DPW work order to allow the funds to revert to the Arts 
Commission. 



FINANCE COMMITTEE MINUTES _ 2 _ ARTS COMMISSION 

1 July 1986 

Herbst Grant Funds (cont'd.) 

The money would be used, instead, for construction of movable walls for the 

Arts Commission Gallery, by the Gallery staff. Ms. Kolba requested the 

money be transferred to a fund that would allow purchase of the materials 

for the construction of the walls. In response to Commissioner Duncan's 

query, Ms. Kolba stated that the design of the walls is that design used by Gallery 

Board Member, Phil Linares, at the Mills College Gallery. Commissioner Duncan 

recommended that that approval be given subject to the Gallery Board's assuming 

responsibility of overseeing that the walls are well constructed and conducive to 

the needs of the Gallery. Ms. Theilen recommended that $857 of the funds remain 

in the DPW account for Gallery maintenance. 

Relative to on-going maintenance, Director Isaacs reported that there's never 
been a maintenance fund for the Art Gallery and that up to now the Gallery has 
drawn against the $10,000 Herbst Foundation Grant. She stated she will request 
a maintenance fund^in the 1987-88 Budget. 

Friends of the Arts/Awards of Honor Benefit 

Assistant Director, Michael Bell reported $9,000 was requested for the Arts Festival 
budget based on the financial results of last year's Awards of Honor benefit and 
he is concerned whether or not that figure is over or under this year's profit. He 
has not been able to secure a definite figure from the Friends of the Arts. 
He requested the Committee propose a formal request to the Friends, for a statement 
for accounting of the 1986 Awards of Honor Benefit. Further discussion ensued and 
in conclusion, Commissioner Duncan request Director Isaacs to draft a resolution 
for presentation at the 7 July Meeting of the Arts Commission. 

Western Addition Cultural Center 

Charles Byrd, Operations Manager of the Western Additon Cultural Center reported 
to the Committee on a music concert benefit scheduled for August 16th at Pier 3 
in Fort Mason. He requested $1,500 from the Arts Commission to cover expenses for 
a donations coordinator and publicity. Continuing, he reported that 1,500 are 
expected to attend at a ticket price of $7.50 in advance and $8.50 at the door 
for the benefit entitled "Reggae Explosion - Day of Caribbean Culture," to benefit 
the WACC. Further discussion ensued and Director Isaacs stated that the amount should 
be increased to allow for the 1\ percent Friends of the Arts fiscal fee. 

Mission Cultural Center 

Subsequent to last month's Finance Committee Meeting, and Oscar Maciel's request 
for funds for a set of architectural plans for the MCC, Mr. Maciel reported he has 
more recently discovered that the renovated Mission Cultural Center facility will 
need $100,000 for electrical service to accomodate the graphics workshop, gallery 
lighting, and office space. A lengthy discussion ensued on the validity of these 
needs, and Mr. Maciel also stated his concern whether expending $5,000 for these 
architectural drawings is cost effective, in light of the need for the electrical 
service to accomodate the graphics workshop. The consensus of the Committee and 
the staff present was that in order to proceed with plans for the MCC, the drawings 
are needed and the other problems will have to be approached and resolved after the 
architectural Master Plan is updated. 



FINANCE COMMITTEE MINUTES -3- ARTS COMMISSION 

1 July 1986 

ORDERED : 

Authorization for Director to transfer $3,000 from the Public Arts Fund 
to the Friends of the Arts, to increase ARts Festival Budget for Gallery 
environmental art exhibition that is concurrent with the 1986 Arts Festival, 
9/13 through 10/25/86. This amount includes 7j% fiscal fee for the 
Friends of the Arts ($225). 

MOVED by Commissioner Paterson 
SECONDED: Commissioner Duncan 
CONSENSUS: Unanimous 

Authorization for Director to terminate DPW workorder in amount of" $3,857, 
to allow funds to revert to ARts Commission budget for construction of 
movable walls ($3,000) in the Arts Commission Gallery, and $857 to remain 
in account for Gallery maintenance. 

MOVED: Commissioner Paterson 
SECONDED: Commissioner Duncan 
CONSENSUS: Unanimous 

Recommendationby Committee for Commission to adopt resolution to request, 
from the Friends of the Arts, final report and accounting of the May 8, 
1986 Awards of Honor fundraiser. 

MOVED: Commissioner Paterson 
SECONDED: Commissoner Duncan 
CONSENSUS: Unanimous 

Authorization for Director to transfer $1,612.50 from the Public Art Fund, 

to the Friends of the Arts, for the Western Addition Cultural Center's special 

services and promotion project of a special benefit to be held on August 16, 

1986. This amount includes the 7j% Friends of the Arts fiscal fee ($112.50). 

MOVED: Commissioner Duncan 

SECONDED: Commissioner Paterson 

CONSENSUS: Unanimous 

Authorization for the Director to transfer $5,357 from the Public Art Fund 

to the Friends of the Arts, for cost of updating architectural plans for 

the Mission Cultural Center, by architect Richard Broder. This amount includes 

7i% Friends ^f the Arts fiscal fee ($375). 

MOVED: Commissioner Duncan 
SECONDED Commissioner Paterson 
CONSENSUS : Unanimous 



V. ADJOURNMENT 

There being no further business, this meeting adjourned at 5:30 p.m. 
The next meeting was scheduled to be held Tuesday, July 22 at 4:00 p.m. 

Submitted by: 

/ cc t *-«.*. ^*C y / \-*- ^ — -■-' 

Patricia Kidd 
Commisson Secretary 




COMMISSION 
OF SAN FRANCISC 



MO. 33 



5 Hyde Street 

uite 319 

an Francisco, CA 94102 

15 558 3463 



1AYOR 

lianne Feinstein 



COMMISSIONERS 

icqueline Nemerovski 
resident 

obert LaRocca 
ice President 

ernon Alley 
imothy Duncan 
tanley Eichelbaum 
!) Hanson 
/illiam Paterson 
nna-Marie B. Metwally 
eorge T. Rockrise 
*ter Rodriguez 
oselyne C. Swig 
jlix M. Warburg 

(OFFICIO MEMBERS 

esidents of the 
ne Arts Museum, 
brary Commission, 
anning Commission, 
screation and Park 
Dmmission 






I RECTOR 
aire N. Isaacs 







AGENDA 
FINANCE COMMITTEE MEETING 

2 September 1986 



The Arts Commission Finance Committee will 
meet at 45 Hyde Street, 3rd floor conference 
room. The meeting is scheduled to commence 
at 3:00 p.m. 



I. Roll Call 

II. Approval of Minutes 

III. Funding request for mural repair 
at Mission Cultural Center. NAP 

IV. Request for authorization to apply 
to CAC for $25,000 multi-cultural 
arts pilot program grant for 
emerging ethnic minority artists. 
State/Local Partnership Program 

V. Request for authorization to apply to 
NEA Visual Arts and Design Arts Program 
for grant to fund an artist to work in 
coTloboratibn with an architect on project 

r , to redesign Kezar Stadium's four main 
entrances and surrounding collanade. 

VI. Old Business 

VII. New Business 

VIII. Old Business 

IX. Ad j ournment 



^w^UiVIENTS DEP7\ 

S|P 3 1986 

bnri FKANCI8CO 
PUBLIC LIBRARY 




A70.33 

* Z 



45 Hyde Street 
Suite 319 

San Francisco. CA 94102 
415 558 3463 



FINANCE COMMITTEE MEETING 
26 November 1986 

w 

MINUTES 



DEC 111336 

SAN FRANCIGCO 
PUBLIC LIBR/ r ?v 



The Finance Committee of the San Francisco Arts Commission met on 
26 November 1986 in the office of Committee Chair, Commissioner 
Timothy Duncan, at the San Francisco Ballet, 455 Franklin Street. 
Commissioner brought the meeting to order at 9:00 a.m. 

I. ROLL CALL 



MAYOR 
Oianne Feinstein 



COMMISSIONERS 

Jacqueline Nemerovski 
President 

Robert LaRocca 
Vice President 

Vernon Alley 
Timothy Duncan 
Stanley Eichelbaum 
Jo Hanson 
William Paterson 
Anna-Marie B. Metwally 
George T. Rockrise 
Peter Rodriguez 
Roselyne C. Swig 
Felix M. Warburg 

EX OFFICIO MEMBERS 

Presidents of the 
Fine Arts Museum, 
Library Commission, 
Planning Commission, 
Recreation and Park 
Commission 



DIRECTOR 
Claire N. Isaacs 



Commissioners Present : 

Timothy Duncan, Chair 
William Paterson 
Roselyne Swig 



Others Present: 

Claire Isaacs, Director 
Regina Almaguer 
Leah Forbes 
Patricia Kidd 
Anne Marie Theilen 



II. REPORTS AND DISCUSSIONS 

1987-88 Committee Goals and Priorities 

Director Isaacs distributed lists of the recommended goals for 
the Committee. She reported that the first goal, to educate the 
Commission to the budget process was ongoing and the second, to develop 
a clear and simplified budget reporting document was discussed at 
the October meeting. The third goal, to set policy for the Public 
Arts Fund allocations was discussed at length. The Director stated 
that per President Nemerovski, a year ago it was discussed that a 
system would be established, of dividing the Public Art Fund into 
thirds; one-third for immediate allocation, a third for emergencies, 
and a third on reserve. She stated taht the Committee needed to 
consider now, a policy of allocating $30,000 for immediate use and 
setting aside money for the 1987 Arts Festival. 

Lengthy discussion ensued on the '87 Festival and setting aside 
money from the Public Art Fund. The Director stated that there are 
two proposals for the Festival that are currently under consideration. 
A-'young people's art festival that NAP Director, Anne Theilen would 
work on with the assistance of Leah Forbes. Continuing, the Director 
reported also that the SFUSD Superintendent, Dr. Cortinez is enormously 
interested and wants to help raise money for the Festival. This 
component of the Festival would also coordinate with the Golden Gate 
Bridge celebration and their public relations would be made available 
to the Arts Commission. The second component under consideration 
for the '87 Arts Festival is for the Arts Commission to participate 
with the San Francisco Fair and Exposition. That organization has 
committed $10,000 if the Arts Commission will join them and they 
will provide security, maintenance, lighting, transportation and 
public relations. This component of the FEstival would be held in 
Civic Auditorium and would include the commissioning of a couple 
of outdoor sculptures on the Plaza. Director Isaacs concluded stating 
she would like to set aside one-third of teh Public Art Fund for 
the Festival. Further discussion ensued. 




Finance Committee Meeting Minutes -2- ARTS COMMISSION 

Relative to a system of dividing the Public Art Fund into thirds, Commissioner 
Swig stated she would like to insure that the Commission was using the maximum 
amount of the fund for the Commission rather than have a set percentage on 
reserve. She stated it was her feeling that it would be good for the programs' 
funding efforts to know they would have a set amount to count on to report to 
funders that the City supports its own agency. Commissioner Duncan requested the 
Director prepare a model recommendation and present it to the Committee at the 
next Finance meeting. He stated in conclusion that policy for the Public Art 
Fund is a definite goal for the committee. 

Financial Development 

Director Isaacs reported to the Committee that funding development responsibility 
needed to be determined and worked out with clear guidelines set to eliminate 
the confusion about the Director's responsibility and the Friends of the Arts 
development commitment. Lengthy discussion ensued about the role of, and the need 
for a development officer. Also discussed was how other City agencies and organ- 
izations' Friends groups are structured and their procedures and relationship 
to the agencies they are aligned with. In conclusion, the goal for the Committee 
this year will be: 1) to determine who is responsible for development and develop- 
ment priorities and 2) to clarify the relationship and role of the Friends of the S. 
F. Arts Commission. 



Governance Committee 



The consideration of creation of a governance committee as a goal was discussed 
and agreed upon (to present to the Commission) as a goal of the Finance Committee 
for the coming eyar. This governance committee would consider everything that is 
not specific to other committees of the Commission but that reflects on all aspects 
of the Commission. 

NEA Design Arts Grant Proosal 

Director Isaacs reported that at first she had had many considerations about this 
grant that would develop an effective, comprehensive strategy for San Francisco to 
respond to arts related issues. She stated the grant proposal had been discussed 
and worked on for the past three months, and finally approved by the State /Local 
Partnership Committee and that as a result of the former live/work study, the current 
Arthouse Project is functioning well; she now supports the request she stated in 
conclusion. Commissioner Swig inquired about the other reports and studies, relative 
to their furthering awareness of the arts, to the public. Leah Forbes responded, saying 
that prior to passage of Proposition M, the Planning Commission was prepared to apply 
for the grant but now they have offered instead, one-third personnel time (Mr. Paul 
Lord) to work on the proposal that will, hopefully, have subsequent impact on trans- 
lating the plan into zoning ordinance, where the real effect will be seen. She 
continued, stating that it was important to have an arts policy in place to justify any 
legislative changes in terms of zoning and that the way the Master Plan was now, the 
arts and cultural aspects are very minimal. Commissioner Duncan requested Ms. Forbes 
to create a simple list of what the Commission could do with the Design Arts Proposal. 
Commissioner Swig added that the Arts Commission has a responsibility to get these 
studies out to the Community; that studies which inform arts people what they already 
know are useless. In conclusion Commissioner Duncan stated he would like this to 
be discussed further at the Commission meeting before he made a motion for approval 
to go on the Consent Calendar. 

Airport Artwork Conservation Study 

Director Isaacs reported that conservation of the Airport artwork is a long-standing 
problem and that she had never requested money from the Public Art Fund because it 



Finance Committee Meeting Minutes -3- ARTS COMMISSION 

Committee 
would not resolve the situation. She stated that the Airport/had been attempting 

to secure $1,500 for a conservator to make a condition report and the Airport 

Commission did not wish to spend the money. She reported that she had inquired 

from President Nemerovski if she would consider approaching the Airport Commission and 

invite them to split the cost 50/50. Since that, Mr. Jasen Yuen of the Airport has 

advised Regina Almaguer to request from the Airport Commission $10,000 for the study 

and the conservation. Ms. Almaguer stated that this conservation report was a top 

goal and priority for the joint committee and the committee's consensus was that if 

they approached the Airport with the study and an exact outline of what needed to be 

done, and the approximate cost, they would be open to assuming responsibility for the 

conservation report. Director Isaacs interjected that Moscone Center has a maintenance 

fund for their artwork and the Department of Parks and Recreation are beginning to 

talk about work-ordering money for maintenance and restoration to the Arts Commission. 

She reminded the committee that there is no money in the Arts Commission budget for 

conservation and maintenance . The airport has been unwilling to do this although it 

has been repeatedly recommended. Director Isaacs reported that her recommendation 

is taht the Committee allocate up to $750 and write letters to the Airport Commission, 

under the President's signature, asking them to share the cost of the conservator's 

report. Commissioner Swig stated that originally the Percent for Art enabled the art 

to come to the Airport and it was ehr feeling that the responsibility for care and 

maintenance should be contained in that original plan and that she did not recommend 

the Arts Commission assuming responsibility for that artwork' s maintenance and care. 

Commissioner Swig concluded her remarks stating she recommended taking a stand on the 

issue. Director Isaacs stated that she agreed but that the legal ordinance and 

charter are not clear. Continuing she stated that the charter states the Arts Commission 

is responsible for the City Art Collection and that may be perceived as including the 

Percent for Art purchases and furthermore, she continued, that one of the Commission's 

goals for the Civic Design and Visual Arts Committees will be procedures and ordinance 

and if the Arts Commission is able to revise the ordinance it would clarify whose 

responsibility it will be once the art work is in place. She stated also that she 

would not like to see other departments taking responsibility for maintenance and 

their doing it in such a way that would harm the artwork. The Arts Commission would 

always wish to have some control. Ms. Almaguer interjected that the Airport has the 

sense that the artwork is the City's and the Arts Commission is responsible. Director 

Isaacs stated taht after there is a conservator's report with definite figures it would 

be possible to go to the Board of Sueprvisors and teh Mayor to request the money and 

request a line-item in the budget. In conclusion Director Isaacs stated she would 

speak with Jasen Yuen at the Airport and discuss a strategy and solution. 

Request to transfer funds to FOSFAC/NAP 

Director Isaacs reported that she would like to have money set aside for the Arts 
Festival contingent upon the discussion at the December 1st Commission Meeting. 
$20,000 for the Arts Festival and another $10,000 for contingency expenses. 

Anne Marie Theilen reported on the upcoming, December 6th Bayview Opera House Open 
House in cooperation with the Mayor's Office and the Joseph P. Lee Recreation Center, 
to advertise to the public that these two city facilities are open to the youth of 
that area. The Director summarized the events that led to this porposed open house 
and the recent events at BOH and she requested an emergency loan of $2,000 to enable 
the hiring of Mr. Richard Partee to act as consultant and to coordinate the open house. 

ORDERED: Authorization to transfer $30,000 ($20,000 for 1987 Arts Festival and $10,000 

for contingency expenses) from the Public Arts Fund to the Freinds of the SFAC. 

Motion Submitted: Timothy Duncan 
Seconded by: Roselyne Swig 
Consensus: Unanimous 



Finance Committee Meeting Minutes -4- ARTS COMMISSION 

ORDERED: Authorization of $2,000 loan to the NAP Program for use to 
hire consultant for December 6th Open House. 

Moved by: Timothy Duncan 
Seconded: Roselyne Swig 
Consensus: UNANIMOUS. 

ADJOURNMENT: 11:00 a.m. 



ubmitted by: 



7£< 

Patricia Kidd 
Commission Secretary 











A7Q33 

* l 



or LLUb wViA-yv-trt-^t/w 



45 Hyde Street 

Suite 319 

San Francisco. CA 94102 

415 558 3463 



A G 



N D 



FINANCE COMMITTEE MEETING 
^ 29 January 1987 

8:45 A.M. 

SAN FRANCISCO BALLET BUILDING 

455 FRANKLIN STREET 

Third Floor - Timothy Duncan's Office 



DOCUMENTS DEPT. 

JAN 3 01987 

SAN FRANCISCO 
PURUC IJBRARV 



MYOR 

)ianne Feinstein 



COMMISSIONERS 

acqueline Nemerovski 
resident 

obert LaRocca 
ice President 

ernon Alley 
imothy Duncan 
tanley Eichelbaum 
) Hanson 
/illiam Paterson 
nna-Marie B. Metwally 
eorge T. Rockrise 
?ter Rodriguez 
aselyne C. Swig 
'lix M. Warburg 



OFFICIO MEMBERS 

esidents of the 
ie Arts Museum, 
orary Commission, 
inning Commission, 
creation and Park 
ammission 



RECTOR 
lire N. Isaacs 



I. Gallery 

Request for Authorization to Apply 
to CAC for Organizational and Admin- 
istrative Development Grant - $15,000 

II. N eighborhood Arts Program 

Request for Authorization to apply 
to Hotel Tax Fund for NAP 1987-88, 
$112,500 

III. Arts Festival 

Request for Authorization to apply 
to Hotel Tax Fund for $30,000 Grant 
for 88-89 Arts Festival 

IV. State/Local Partnership Program 

A) Request for authorization to grant 
$1,000 from PA Fund to American Lung 
Association to assist in presentation 
costs of $3,000 for Health and Hazardous 
Materials in Arts and Crafts Workshops 

B) Request for Authorization for Director 

to apply to CAC - Level I Grant - $17,000 
for basic operations; 

C) Request for authorization for Director to 
apply to CAC - Level II Grant for $33,500 
for administration of revolving loan fund 
for artist housing; 

D) Request for $5,000 allocation from PA Fund 
to State/Local for basic support, 1986-87. 

E) Friends of the Arts Fundraising for 
State/Local Partnership to cover 
shortfall. 



f 



V. 



Old Business 



VI. New Business 

VII. Adjournment 




A70,33 



^ FINANCE COMMITTEE MEETING 
2P 29 January 1987 



45 Hyde Street 

Suite 319 

San r-ancisco, CA 94102 

415 558 3-163 



MINUTES 



The Finance Committee of the San Francisco Arts Commission met 
on 29 January 1987 in the Carver Meeting Room of the San Fran- 
cisco Ballet - 455 Franklin Street, San Francisco, California 
Commissioner Duncan, Chair of the Committee brought the meeting 
to order at 9:08 a.m. 



MAYOR 

Dianne Feinstein 



[COMMISSIONERS 

acqurline Nemerovski 
'resident 

Robert LaRocca 
v/ice President 

/ernon Alley 
Timothy Duncan 
Stanley Eichelbaum 
o Hanson 
A/illiam Paterson 
\nna-Marie B. Metwally 
]eorge T. Rockrise 
'eter Rodriguez 
{oselyne C. Swig 
elix M. Warburg 

X OFFICIO MEMBERS 

'residents of the 
ine Arts Museum, 
ibrary Commission, 
lanning Commission, 
ecreation and Park 
!ommission 



>IRE( TOR 
laire N. Isaacs 



ROLL CALL 

Commissioners Present 

Timothy Duncan 
William Paterson 

Others Present: 



Excused : 
Roselyn Swig 



uOCUmciMTS DEPT. 

FEB 3 1987 

SAN FRANCISCO 
PUBLIC UBRAPV 



Claire Isaacs, Director 

Anne Marie Theilen, NAP Director 

Anne Meissner, Gallery Director 

Kathleen Kolba, Gallery 

Leah Forbes, State/Local Partnership 

Louise Jordan, Friends of the Arts 

Patricia Kidd, Secretary 



II. Gallery Request for Authorization to Apply to CAC 

Ms. Meissner requested the Committee to authorize the 
Director to apply to the California Arts Council for 
Organizational and Admistrative Development Grant of 
$15,000. Director Isaacs reported that this is the 
third year that the Gallery has applied for and received 
this grant. This year, she continued, the funds received 
will be used for public relations and education personnel, both 
of which are important to the growth. Ms. Meissner reported 
to the committee that the matching funds for this grant will 
derive from corporate grants such as the ones receivied in the 
past from Security Pacific and private foundations and also 
in discussion y is the possibility of an Arts Gallery Fund Raiser 
to bring in the community, in honor of the Gallery's 4th 
anniversary of reopening since the fire. Commissioner Paterson 
moved that the authorization be granted. 



III. Neighborhood Arts Program -Hotel Tax Fund Application 

Program Director, Anne Marie Theilen distributed detailed 
outline describing the distribution of the $112,500 grant 
funds to the NAP centers and programs. She reported that 
■for year 1985-86 $92,000 was granted by the Hotel Tax and 
this year's figure is more because Hotel Tax will give 
more to the Sheriff's Dept. program and there are increased needs at 
the cultural centers. Ms. Theilen reported that the amounts for 
each of the centers are amounts that match the CAC funding. 
Commissioner Paterson moved that authorization be granted for 
application of the $112,500 grant to the Hotel Tax Fund. 




Finance Committee Meeting -2- ARTS COMMISSION 

29 January 1987 

IV. 1987-88 Arts Festival - Hotel Tax Fund Grant Application 

Director Isaacs disclosed the Hotel Tax funds granted to the Commission 
for former year's Festivals and reported that this year she would like 
to apply for $50,000 for the 1988 Arts Festival. She stated that this 
amount is greater than $30,000, the amount that was originally planned 
to request because she has plans for the '88 Festival that she feels 
the Hotel Tax Fund will support and approve of greatly. She stated that 
if there is new information by Monday's Commission Meeting, she will report 
further then, but for now she requested that the Committee approve the 
request to read, "up to $50,000." She stated that the 1987 Children's 
Art Festival package was very attractive to the Hotel Tax and she 
wants to present another "attractive package" to the Hotel Tax Fund. 
Commissioner Paterson moved that the application to the Hotel Tax 
Fund be submitted for an amount up to $50,000. 

V. State/Local Partnership Program 

Director Isaacs reported that for the past several years the 
State/Local Partnership program has supported and co-presented the 
Health Hazards in Arts and Grafts workshops that are sponsored by the 
American Lung Association and as the Commission and State/Local are 
advocates she requested that this year, instead of contributing 
postage and mailing for the workshop they would like to grant $1,000 
to the American Lung Association of San Francisco towards the $3,000 
costs of presenting the workshop. Discussion ensued on the contents 
and value of the workshop relative to young children using art supplies 
and artists, and Ms. Forbes reported further that the workshop was one 
of great value and recommended the $1,000 gift. Commissioner Paterson 
moved approval of the $1,000 gift to the American Lung Association 
from the Public Arts Fund. 

CAC Level I Grant Application - $17,000 Basic Operation 

Director Isaacs stated that it is currently the season that the 
California Arts Council invites grant applications for the Level I 
and Level II. Level I is almost assured for basic support of the 
program and she further described the CAC procedure that the amount 
received is desending due to the 1990 date when the/program will expire 
and until that time the Commission's match of funds increases. Ms. Forbes 
reported that the least amount that can be applied for (without match) is 
$11,000 and an additional $6,000 will be granted if it can be matched. 
She reported to the Committee that the grant application would not be a 
risk if the additional $6,000 could not be matched in that the grant 
was issued as a reimbursement. Ms. Forbes reported also that in 1990 
a basic Level I block of funds would not be granted but that the Commission 
could apply for $12,000 grant available that would require a match. 
Director Isaacs interjected that by that time the City may be able to 
match the grant. Commissioner Paterson moved that approval of the 
application, be granted. 

CAC Level II Grant Application - $33,500 

Director Isaacs reported that the Level II grant application to the CAC would 
be for the proposed revolving loan fund for artist housing. She detailed 
how the funds from former year's grants were expended. She stated that 
the actual funds for this proposed loan fund would come from grants and loans 
from the foundations. The funds that this grant would generate would support 
the administration of the program. Ms. Forbes reported that the committee 



finance Committee Meel Lng -3- An ' MMIS! LON 

29 January 1987 

envisions this grant request as a one-time application and that the equity/ 

interest that the loan fund, itself generates should pay for future administration 

costs. Discussion ensued on the credibility of the fund generating enough 

interest and how the project will function relative to actual housing for artists. 

Director Isaacs reported that Gloria Segal of the California Arts Council is 

j • ,_i , i • • i /Pleased with, . „ 
impressed with this project and/last year s Arthouse Project that is currently 

operating and this year's Level II grant application would be received favorably 

as a positive and sequential following of Arts Commission successful projects. 

the past two years. Commissioner Paterson moved that authorization for application 

of the Level II Grant to the CAC be approved. 

$11,700 Shortfall - 1986-87 

Director Isaacs reported that the State/Local Partnership program had projected 
there will be an $11,700 shortfall for the present fiscal year and is requesting 
that $5,000 from the Public Art Fund be allocated to the Committee Program for 
basic support. And she further stated that item E on the Agenda is relative to 
that shortfall and the State/Local Program is also requesting permission of the 
Committee to have the Friends of the Arts fundraise for their program. Ms. Forbes 
reported that the $5,000 request answers the problem of balancing their account 
and assistance is needed to sustain the Arts and Education program - $2,000 is 
needed; approximately $1, 500-$2, 000 is needed to work with the Chamber of 
Commerce relative to publishing the Facilities Management and Economic Impact 
Study summaries to dessminate to the public and the arts community . The consultants 
are doing a lot of the. work themselves, gratis, and multiple copies of the study 
will not be reproduced so that expense will be State/Local Program's responsibility. 
She added, that some of the expense will be reimbursed from sale of the study's 
summary but that the program could not expect full reimbursement. Further discussion 
ensued and in conclusion Commissioner Duncan stated that the importance of having 
the study published and multiple copies printed was obvious but that relative 
to considerations at the onset of the program and this study in particular, he 
advised that this topic be brought up for discussion at the full Commission Meeting 
of 2 February - Monday. Director Isaacs requested that Ms. Forbes prepare a break- 
down of the expenses needed to present to the Commission at Monday's meeting. 
Commissioner Paterson was excused from the meeting at 10:00 a.m. 

FOA Fundraising for the State/Local Partnership Program 

Director Isaacs reported that she had received a list of thirty agencies and a letter 
from Meg Madden, Chair of the State/Local Partnership Advisory Board, requesting 
the Friends of the S.F. Arts Commission to solicit for funds to cover the short- 
fall this year and expenses for next year. Director Isaacs stated that she could 
not recommend approval or authorization for this request because it was against 
the development policy of the Commission for an individual program to solicit 
from corporate and private funding sources. She stated that the full Commission 
should decide on this issue. 

Request to Allocate $6,000 from State/Local City Account for Parttime Personnel 

Director Isaacs reported that there is a $6,000 balance in the State/Local Program's 
City account and that due to the amount of clerical work load the program would 
like to use that amount to hire parttime clerical personnel. Discussion ensued 
on the priorities of the requests for funds for the program in light of the short- 
fall and the Committee postponed resolution until it could be discussed at the 
full Commission meeting on February 2nd. 

Commissioner Paterson was excused at 10:00 a.m. 



Finance Committee Meeting -4- ARTS COMMISSION 

29 January 1987 



Discussion ensued again on Friends of the Arts Commission fundraising. 
The annual Awards of Honor event was discussed and it was requested 
that the Director send a letter stating what the ad hoc committee decision 
had been relative to timing of the event and when planning would begin. 
The Director also stated that she did not feel that the Friends could 
produce a fundraiser, annually, for each of the Commission's programs. 
Louise Jordan, representative from the FOA Board, statedthat she felt the 
Friends could put on four fundraisers. Commissioner Duncan stated that 
ultimately he felt that the decision for fundraising would have to be 
made by the Friends of the Arts in that that organization knows what 
it can do in the way of fundraisers. 

State/Local Request for Authorization to Design Logo 

Ms. Forbes reported that the request to design a logo was not to form an 
identity separate from the Arts Commission, but rather clarify and to 
further align the program with the Commission. She added also that the 
idea sprang from the critisim of the title of the program and people's 
inability to recognize it's relationship to the Arts Commission. She 
reported that in the fundraising efforts of the Task Force, Mr. Gaulding, 
a new member offered to provide the services of a public relations person, 
Margaret Tome, to promote the identity of the program and the idea of a 
logo evolved from that offer of Mr. Gaulding' s. Discussion ensued on the 
points raised in a letter regarding long-term budgeting needs for the program 
and Ms. Forbes reported that the issue she wanted to present today was 
not specifically the request for authorization to design a logo but rather 
to clarify how the program could go about fundraising. Director Isaacs 
replied that this topic is a Commission-wide problem and she felt that 
a roundtable meeting on development was overdue and should be schedule within 
the next month or so. Further discussion ensued and the Director reported 
that she would be talking with President Nemerovski and the item should 
be brought up for discussion at the February 2nd Arts Commission Meeting. 

There being no further business Commissioner Duncan adjouned this meeting 
at 10:35 a.m. 

ORDERS 

Authorization for Director to apply to the California Arts Council for 
$15,000 Organizational and Administrative Development Grant for the 
Arts Commission Gallery. 

Motion Submitted: Commissioner Duncan 
Seconded: Commissioner Paterson 

Consensus: Unanimous 

Authorization for Director to apply to the Hotel Tax Fund , $112,500 
Grant for NAP 1987-88. 

Motion Submitted: Commissioner Paterson 
Seconded: Commissioner Duncan 

Consensus: Unanimous 

Authorization for Director to apply to Hotel Tax Fund for 1987-88 
Arts Festival Grant for an amount up to $50,000. 

Motion Submitted: Commissioner Duncan 
Seconded: Commissioner Paterson 

Consensus: Unanimous 



Finance Committee Meeting 
29 January 1987 



-5- 



ARTS COMMISSION 



ORDERS (cont'd.) 



Authorization for Director to apply to CAC for Level I Grant of 
$17,000 for State/Local Partnership Program basic operations. 



Motion Submitted: 

Seconded: 

Consensus: 



Commissioner Paterson 
Commissioner Duncan 
Unanimous 



Authorization for Director to apply to CAC for Level II Grant of 
$33,500 for administration of revolving loan fund for artists housing. 



Motion Submitted: 

Seconded: 

Consensus: 



Commissioner Paterson 
Commissioner Duncan 
Unanimous 



Authorization for Director to transfer $1,000 from the Public Art 
Fund for gift to American Lung Association to defray costs of 
the Health Hazards in Arts and Crafts Workshop. 



Motion Submitted: 
Seconded.'.by : 
Consensus: 



Commissioner Paterson 
Commissioner Duncan 
Unanimous 



Submitted 




-<-*£*?? 



Patricia Kidd 
Commission Secretary 




A70. 33 
* i 

■zl^/g 7 



45 Hyde Street 

Suite 319 

San Francisco, CA 94102 

415 558 3463 



MAYOR 
Dianne Feinstein 



COMMISSIONERS 

Jacqueline Nemerovski 
President 

Robert LaRocca 
Vice President 

Vernon Alley 
Timothy Duncan 
Stanley Eichelbaum 
Jo Hanson 
William Paterson 
Anna-Marie B. Metwally 
George T. Rockrise 
Peter Rodriguez 
''oselyne C. Swig 
;lix M. Warburg 

EX OFFICIO MEMBERS 
Presidents of the 
Fine Arts Museum, 
Library Commission, 
Planning Commission, 
Recreation and Park 
Commission 



DIRECTOR 
Claire N. Isaacs 



or Cu~>h WYow*. 






AGENDA 



-e FINANCE COMMITTEE MEETING 
26 February 1987 

9:00 a.m. 
San Francisco Ballet Building 
455 Franklin Street - 3rd Floor 



I. San Francisco Arts Commission Gallery 

A. Request for $10,000 from Public 
Art Fund for Exhibitions 



B. Request Authorization to Apply to 
Security Pacific Bank for Grant 

C. Other Funding Sources 

II. Request for Director to Renew 

Nat'l. Assembly of Local Arts Agencies 
Membership 

III. Renewal of BACVA (Bay Area Consortium for 
Visual Arts) Membership . 

IV. Airport Art Enrichment Program 

Request for $500 - Press Conference 
and Reception at SFIA for Charles Ross' 
skylight prism sculpture. 

V. New Business 



CUMENT8 PEi 

FEB 2 41987 

GAM FRANCISCO 
PUBLIC LIBRARY 



VI. Old Business 
VII. Adjournment 








Yk. i -^ ,ujM^ 



0/S7 



45 Hyde Streel 

Suite 319 

San Francisco. CA 94102 

415 558 3463 



MAYOR 

Dianne Feinstein 



COMMISSIONERS 
Jacqueline Nemerovski 
President 

Robert LaRocca 
Vice President 

Vernon Alley 
Timoth\ Duni an 
Stanley Eichelhaum 
Jo Hanson 
William Paterson 
Anna-Mane B Metwall\ 
George T. Rocknse 
Peter Rodrigue? 
Roselyne C Swig 
Felix M Warburg 

EX OFFICIO MEMBERS 

Presidents of the 
Fine Arts Museum 
Library Commission. 
Planning Commission. 
Recreation and Park 
Commission 



DIRECTOR 
Claire \ Isaat s 



$, FINANCE COMMITTEE MEETING 
-: 30 April 1987 

The finance Committee of the San Francisco Arts Commission met 
on 30 April 1987 in the 3rd Floor Conference Room of 45 Hyde 
Street, San Francisco, California. Commissioner Paterson 
commenced the meeting at 10:30 a.m. 



II 



ROLL CALL 

Present : 

William Paterson 

Jacqueline Nemerovski, Pres, 

Claire Isaacs, Director 

Jeanne Bogardus 

Leah Forbes 

Raymond Wong 

Patricia Kidd 

Public Art Fund 



Excused: 

Timothy Duncan, Chair 
Roselyne Swig 



DOCUMENTS DEPT. 

MAr 2 1S87 

SAN FRANCISCO 
PUBLIC LIBPADV 



Director Isaacs distributed public art fund accounting sheets 
and stated that there was $72,278 available in addition to 
the El Paso Natural Gas Company grant of $25,000 in a time 
deposit. She recommended to the Committee that a gift be 
made to each of the cultural centers and to request from 
their Boards a report on how such a gift would be expended 
The Director also suggested that the Consortium could handle 
the gift and distribute equally to each center. Ms. Bogardus, 
Director of the Friends of the S.F. Arts Commission stated 
that such a gift would be much appreciated at this time. The 
Director stated she would put this before the full Commission 
on May 4th for their approval and after that it would take 
approximately six weeks for the funds to reach each center. 
Commissioner Paterson inquired why the Friends were handling 
the accounts of the Western Addition Cultural Center. In reply, 
Ms. Bogardus stated that the Friends took over this responsibility 
for WACC when that Center lost its 501C-3 (non-profit) status. 
From that time on, the Consortium took over accounting for all 
the Centers except WACC due to the complexity of that Center's 
accounts. In cnclusion she stated that WACC had applied for 
their 501 C-3 status and are striving to be come autonomous 
and are anxious and in ernest. 

Director Isaacs reported that this gift does not preclude 
another gift in a few months or after the '87 POPS and the 
El Paso Natural Gas Company grant matures in July or August; 
Bayview Opera House is desperate for financial assistance and 
SOMAR is doing well and should not be "punished" for that. 
Commissioner Paterson Moved that $20,000 gift to the Neighbor- 
hood Arts Consortium be granted; pending approval of the full 
Commission on Mav 4. President Nemerovski seconded. 



% 






Director Isaacs stated that proposed expenditures from the '88 
Public Art Fund will be placed on the June Agenda for the 
Finance Committee and she will have each program coordinator 
submit requests. 



Finance Committee Meeting Minutes -2- 

30 April 1987 

Arts Commission Computer Study 

Director Isaacs reported that a City computer consultant had recommended that 
approximately $4,000 is needed to prepare the computer needs assessment for 
the Arts Commission and the Director stated she would like to set aside $5,000 
for this purpose. President Nemerovski suggested that the Director put this 
item on a distribution list for the new fiscal year - July. Ms. Bogardus 
interjected that the Friends had been approached by an office equipment 
company with an offer of used word-processing equipment for their use. 
Ms. BOgardus stated she would investigate procuring some equipment for the 
Arts Commission use, also. 

NEA Planning Grant Application 

State/Local Partnership Program Director, Leah Forbes, reported that the Task 
Force had decided against applying for the Federal/Local Program of the NEA 
grant, reluctantly, due to considerations of undertaking the planning of 
two grants at the same time. State/Local has applied, she continued reporting, 
for the NEA Design Arts Program grant and they have had preliminary encouragement 
from the NEA. The task force would like to apply next year for the federal/local 
planning grant because they see it as an opportunity to help a local arts agency 
strengthen its administrative planning staff. Ms. Forbes reported that she had 
wanted to show a video tape on this grant at this meeting but because of the 
change of location of the meeting and lack of equipment, she was not able to. 
She offered the tape to anyone whom wished to borrow it for their viewing. 
Director Isaacs stated that Commissioner Swig will be sitting on the NEA panel 
for this grant next year and she stated that the Commission could apply for the 
whole grant and not go through the planning process. She also reported that 
the NEA had been encouraging San Francisco to apply for this grant for several 
years but that the problem is when the agency is already at the 95 percentile 
it is difficult to go further. Some of the cities that have received the grants 
had low budgets and the requried match of new government money was not unreasonable 
President Nemerovski reported that Mr. Cannon of the NEA had requested the Arts 
Commission apply for a million dollars but that, she stated, it would require 
a three million dollar match by the City and County of San Francisco. President 
Nemerovski and Director Isaacs discussed the feasibility of using art enrichment 
money . In conclusion, Director Isaacs stated that perhaps Commissioner Swig 
could assist in communicating San Francisco's position to Mr. Cannon, at the NEA. 

Benson & Hedges Tobacco Company Proposal 

Director Isaacs reported to the meeting that she had been notified by the Symphony 
that Bensen and Hedges Tobacco Company are interested in supporting some aspect 
of the 1987 POPS Concerts, in exchange for advertising at the Concerts. The 
Music Committee had decided they did not feel comfortable with the offer but would 
withhold judgement until the issue had been discussed before the full Commission 
on May 4. President Nemerovski suggested that perhaps they could publish the POPS 
program; Jeanne Bogardus stated that printing of the program is a problem this year 
in that Safeway is not available to do it. Discussion ensued on the extent of 
visibility that should be allowed in exchange for the Benson & Hedges grant and 
Ms. Bogardus stated that she did not think they would be satisfied with just an 
ad in the program. The Director stated she will call on the Mayor's office to 
seek counsel on the situation; President Nemerovski agreed that would be a good 
idea. In conclusion, President Nemerovski stated she would like to see El Paso 
Natural Gas Company acknowledged in the program this year. 



i 



Finance Committee Meeting Minutes -3- 

30 April 1987 

Budget Format 

President Nemerovski requested that a format be developed for the Arts Commission 
budget that would clearly and simply reflect to those interested the programs' 
income and expenses in total. She stated that the desired format should be designed 
to evolve into a computerized printout when that type of equipment will be available 
to the Commission. Ms. Bogardus offered to assist the Commission accounting department 
M3y sharing some budget format that had been used by her and she stated also, that 
the Friends will shortly be issuing income and expense statements of the programs, 
that the Friends work with. 

Portman Hotel Proposal 

President Nemerovski reported that if the proposed plans for the benefit dinner 
event manifest, it will be a very eloquent and refined affair for the Arts Commission. 
The date set aside is September 25th - Friday and this affair will be the fundraiser 
to produce funds to publish the Arts Commission City Art Collection catalogue. 
She reported on the lavish plans being discussed and discussion ensued on the 
methods of charging and supplying complimentary tickets for admission and mailing 
lists for the Awards of Honor to be tied into the event. 

There being no further business this meeting adjourned at 11:45 a.m. 

Submit ted-by : 



Patricia Kidd 
Commission Secretary 






^p 



Dl 




COMMISSION 
Of SAN fRANCISCO 



A70. 33 



j Hyde Street 

lite 319 

in Francisco, CA 94102 

15 558 3463 



AYOR 

ianne Feinstein 



OMMISSIONERS 

icqueline Nemerovski 
resident 

obert LaRocca 
ice President 

ernon Alley 
imothy Duncan 
tanley Eichelbaum 
) Hanson 
/illiam Paterson 
nna-Marie B. Metwally 
eorge T. Rockrise 
eter Rodriguez 
oselyne C. Swig 
elix M. Warburg 

X OFFICIO MEMBERS 

residents of the 
ine Arts Museum, 
ibrary Commission, 
lanning Commission, 
ecreation and Park 
ommission 



HRECTOR 
laire N. Isaacs 



6P 0r+ 



DOCUMENTS DEPT. 

JUN % 6 ^ 987 

SAN FRANCISCO 
PUBLIC LiBPAOv 



AGENDA 



Finance Committee Meeting 
29 June 1987 

4:00 p.m. 
45 Hyde Street, 3rd Floor 
Conference Room 



I. Neighborhood Arts Program Request 
$5,000 for 20-Year Retrospective 
Study 

II. National Association of Local Arts Agencies 

A. Request for Reimbursement 
to Director - Conference 
Expenses 

B. Arts Commission Membership 

III. Art in Public Places Conference - October 1987 

Request for $2,500 for AIPP Personnel Attendance 

IV. 1987-88 Program Directors' Requests for Funds 
Public Art Fund 

V. Old Business 

VI. New Business 





A7Q.33 



'SF Ojuh &r>^*u-L<4u 



i „ 



7/30/5 



FINANCE COMMITTEE MEETING 
^ 30 July 1987 



Us 



7 



45 Hyde Street 

Suite 319 

San Francisco, CA 94102 

415 558 3463 



The Finance Committee of the San Francisco Arts Commission met on 
July 30 1987 in the Bureau of Engineering Conference Room on the 
2nd floor of 45 Hyde Street. Commissioner Paterson brought the 
meeting to order at 10:20 a.m. 



MAYOR 
Dianne Feinstein 



COMMISSIONERS 

Jacqueline Nemerovski 
President 

Robert LaRocca 
Vice President 

Vernon Alley 
Timothy Duncan 
Stanley Eichelbaum 
Jo Hanson 
William Paterson 
Anna-Marie B. Metwally 
George T. Rockrise 
Peter Rodriguez 
Roselyne C. Swig 
Felix M. Warburg 

EX OFFICIO MEMBERS 

Presidents of the 
Fine Arts Museum, 
Library Commission, 
Planning Commission, 
Recreation and Park 
Commission 



DIRECTOR 
Claire N. Isaacs 




ROLL CALL 
Present: 



Timothy Duncan, Chair 
William Paterson 



Others Present 



Claire Isaacs 
Jeanne Bogardus 
Louise Jordan 
Piero Patri 
Raymond Wong 



DOCUMENTS DEPT. 

AUG 5 1387 

SAN FRANCISCO 

PURUCt I IRRAPV 



II. APPROVAL OF MINUTES 

Commissioner Duncan moved that the Minutes of the 29 June 1987 
Finance Committee Meeting Minutes be approved; it was seconded 
by Commissioner Paterson. The motion carried. 

III. REPORTS 

Management by Objectives 

The Director reported on the 3rd quarter report that was distributed, 
She briefed the Committee on the reason for MBO's and stated that 
in some instances it was difficult to quantify the arts but that 
ultimately objectives and targets had to be determined that were 
challenging and realistic. Pat Kidd reported that in most all of 
the objectives' measures listed the targets were met and/or exceeded, 
Director Isaacs stated that some of the objectives would be changed 
to realistically reflect programs' purpose and progress, and that 
it would be presented to the Commission at a later date for approval, 

Local Arts Agencies Publication 

Director Isaacs reported to the Committee that the Urban Arts 
Federation is a group of major cities' arts organizations 
representatives that meet annually in a major U.S. city and 
also at the annual National Association of Local Arts Agencies. 
She stated that the group will meet next January in San Francisco 
and that it was her wish to have the Arts Commission act as 
host to the representatives of major city arts organizations 
in the United States. She requested that the Committee authorize 
her to apply to the NEA for a grant to fund a publication of a 
study of major cities' arts commissions, for the Urban Arts 
Federation. Continuing she stated that they wish to publish 
this ,around the time of their annual meeting here in San 
Francisco and that the request was made to provide that organ- 
ization with non-profit tax reporting status (501C3) for the 
publication. Commissioner Duncan stated he would present 
the request to the Commission on August 3. Jeanne Bogardus 
stated she would report to her Board on Tuesday August 4th, • 
that the Friends would act as fiscal agent. 



Finance Committee Meeting -2- ARTS COMMISSION 

30 July 1987 

III. REPORTS (cont'd.) 

Art in Public Places - Request for travel Funds 

Director Isaacs reported that the Airport Joint Committee had 
authorized the Program Coordinator, Regina Almaguer to travel 
to Los Angeles to review the completed artwork of artist Tony 
Berlant that is to be installed at the Airport. This review up- 
on completion, is a stipulation in the contract. Director Isaacs 
stated that this was difficult to authorize the $200 in that there 
is no travel budget in the annual Arts Commission budget and the 
Controller's Office would not honor any request for payment or 
reimbursement unless the expenditure was allocated in the budget. 
Director Isaacs stated that although she disapproved using the 
money on account with the Friends of the Arts for this purpose, 
in order to facilitate final payment to the artist , she requested 
authorization to approve the $200 request from the Airport Joint 
Committee. Commissioner Duncan inquired if in the future a travel 
budget was possible. The Director replied that she had requested 
travel allocation many times before and it had been denied and it 
was doubtful if future requests would be approved. Commissioner 
Duncan submitted the motion to approve the request with the 
stipulation that future requests for travel funds not be approved 
in Committee. Commissioner Paterson seconded and the motion carreid. 

Design Arts Grant - Civic Center Cultural Center Proposal 

Director Isaacs and former Commissioner, Architect Piero Patri reported 
to the Committee' on a Civic Center Cultural Center that is being proposed 
by Mr. Bill Kish, a private entrepreneur and President of the Cultural 
Development Associates in Lafayette, California. Mr. Patri reported that 
he, Commissioner Swig and Mr. Fuchs, have been working in an advisory 
capacity with Mr. Kish for over a year on this proposal that includes 
future office and gallery space for the Arts Commisison. Director 
Isaacs requested authorization to apply to the NEA Grant for a $38,000 
grant for the feasibility study of this proposed center. The Center 
will contain 200,000 square feet of museum and performance space above a 
100,000 square foot retail center that is/located on MCAllister and Polk 
Streets and Van Ness and Golden Gate Avenues. After lengthy discussion 
Commissioner Paterson made the motion to authorize the Director to 
apply to the NEA for the $38,000 NEA grant for the feasibility study, 
to be matched by Mr. Bill Kish; Commissioner Duncan seconded and the 
motion carried. 

IV. ADJOURNMENT 

There being no further business this meeting adjourned at 11:20 a.m. 



Submit tpdlby : 

Patricia Kidd 
Commission Secretary 




Approved: 



Finance Committee Meeting 
30 July 1987 



ORDERED 



Motion to approve Urban Arts Federation to use Friends of the 
Arts Commission name for non-profit status for tax reporting 
purposes for proposed publication of study on major cities 
arts commission. 

ACTION: Pending presentation to full Commission 8-3-87 



Motion to approve up to $200 travel expenses for Airport Art 
Coordinator, Regina Almaguer to travel to Los Angeles to v 
review and give final inspection to proposed artwork of Tony 
Berlant for Airport installation. 

ACTION: Approved pending consensus of Commission on 8-3-87 
and with the stipulation that future requests not 
be approved in Committee. 



Motion to Approve Director to apply to NEA for $38,000 Design Arts 
for feasibility study of proposed Civic Center Cultural Center. 

ACTION: Approved pending consensus of Commission on 8-3-87 



WJ+1 * 1 wuiw ■.' 




SP^CUrh &> 



FINANCE COMMITTEE MEETING 
^ 23 October 1987 



yytt^uJi+i 



Hyde Street 
Ite 319 

i Francisco, CA 94102 
5 558 3463 



\YOR 

nine Feinstein 



)MMISSIONERS 

queline Nemerovski 
?sident 

bert LaRocca 
:e President 

rnon Alley 
iothy Duncan 
nley Eichelbaum 
Hanson 
lliam Paterson 
na-Marie B. Metwally 
orge T. Rockrise 
:er Rodriguez 
selyne C. Swig 
ix M. Warburg 

OFFICIO MEMBERS 

•sidents of the 
e Arts Museum, 
irary Commission, 
nning Commission, 
:reation and Park 
mmission 



RECTOR 
I ire N. Isaacs 



The Finance Committee of the San Francisco Arts Commission met on 
Friday, 23 October 1987 in the offices of Commissioner Roselyne 
Swig at 45 Belden Street, San Francisco, California. Commissioner 
Swig called the meeting to order at 3:10 p.m. 



I. Roll Call 



Commissioner Present: 
Roselyn Swig, Chair 



Others Present: 



Excused: 
William Paterson 



Claire Isaacs, Director 

Dennis Rumsey, Assistant Director 

Jeanne Bogardus, Director, FOSFAC 

Louise Jordan, Board Member FOSFAC 

Anne Marie Theilen, NAP Director 

Leah Forbes, State/Local Program Coordinator 

Patricia Kidd. Secretary 



DOCUMENTS DEPT. 

OCT Z dW7 

SAN FRANCISCO 
PUBLIC LlbHApy 



Because there was no quoroum present, Commissioner Swig stated she 
would hear the reports and make recommendations to the full 
Commission on November 2nd. 

II. Authoriztion to Accept CAC Organization Grant of $6,000 - Gallery 

Director Isaacs reported that this item was a procedural motion 

to inform and notify the Commission that the grant had been 

approved in the amount of $6,000. In reply to Commissioner 

Swig's query, the Director stated there would be a one-to-one 

match required and that she would report on that match later 

on in the meeting during the Public Art Fund Request report 

and that the total $12,000 would be used primarily for salaries 

for additional staff, technical assistance, graphic design and 

honoraria. Discussion ensued on the CAC's review comments and 

rating of 3+. Louise Jordan assured Commissioner Swig that 

the Gallery was brainstorming for creative ideas and that Mr. 

David Hyry had been contracted for PR and audience development and had 

submitted a three-page list of suggestions to the- Advisory Board. 



III. Approval of Final Payment - Public Relations Consultant 

Director Isaacs stated that the Controller's Office required 
a resolution by the Commission/Committee to issue final payment 
to Ida Brown Associates in the amount of $2,000. A resolution 
will be prepared for presentation to the' Commission on November 5, 

IV. State/Local Partnership Program Request to Approach Granting 
Foundations for Arts Policy Plan 



Ms. Forbes reported that there ahd been an additional request, 
that had been approved, to apply for $16,500 to complete the 
budget for the Arts Policy Plan that the program . applied 
to the NEA for. 



Finance Committee Meeting Minutes -2- ARTS COMMISSION 

23 October 1987 

IV. State/Local Partnership Program Rquest (cont'd.) 

Continuing, Ms. Forbes reported that the NEA had approved the application 
of $30,000, which was $10,000 less than had been budgeted for all the 
expenses. She said the Program would like to raise $30,000 (instead 
of $16,500) to assure that all aspects of the budget would be met. The 
funders, she continued, that would be approached are the S.F. Foundation, 
the Gerbode Foundation, and possibly the Grants for the Arts Fund (formerly 
the Hotel Tax Fund) . She stated also that the Gerbode foundation is an 
appropriate f under t <af fc the Revolving fund loan for artists live /work and 
are interested and had considerations regarding further requests for 
money. In reply to Director Isaacs query, Ms. Frobes reported that the 
program hoped to approach some of the "for-profit" arts organizations. 
Commissioner Swig recommended that the Montgomery Gallery - Peter Bedford 
be approached, and Rena Bransten, Marshall Nafy and the George Gund Foundation, 
In conclusion, Commissioner Swig also suggested labor unions be contacted. 
Director Isaacs suggested that $35,000 be raised to allow for the 6.5 percent 
Friends of the Arts Fiscal fee. Ms. Bogardus suggested that the fiscal fee 
be paid at the time of the initial deposit with the Friends organization 
to save time and money each time there is a withdrawal/deposit. 

V. Public Art Fund Distribution to Programs 

Director Isaacs reported that as a result of the Joe Mixer Development 
Workshop last Spring, she had requested each program director to consider 
the 1987-88 program budget from the point of view of five levels: 1) basic 
survival; 2) program operation; 3) program enhancement; 4) emergencies; 
and 5) "window of opportunity." She stated that using these criteria, too, 
the following are her prudent recommendations from the Public Art Fun«i to 
each program: FY1986-8 7 FY1987-88 

Art in Public Places - $ 1,182.50 $10,000 

Director Isaacs stated that the dramatic increase was due to the 
fact that there is no discretionary money left for the program 
and only a small amount of administrative funds remain. She 
stated that the demands of the program require more than just 
buying and commissioning art. Director Isaacs stated that the 
San Francisco Art in Public Places program is 18-years-old 
and is looked upon for advice, precedent by other large cities 
in the United States. She stated that last year's $1,182 
from the Public Art Fund was for the public art symposium. 
She stated also that the public art fund is constrained at 
the present time because no builidng is going on and the 
basic salaries, fringe benefits and operations are $60,000 
per year and no other money is provided for photgraphic 
documentation, printing, equipment, etc. She stated that 
the program wishes to print a catalogue of new acquisitions 
and public information. In reply to Commissioner Swig's 
query, the Director stated she had made clear to the 
program that this would be a one-time grant to the program 
and that the POBS could not be depended upon as a on-going 
source of funds for the public art program. 



Finance Committee Meeting Minutes -4- ARTS COMMISSION 

23 October 1987 

V. Public Art Fund (cont'd.) 

She stated that she planned to set aside the $20,000 for this multi-cultural 
Festival planned for 1989 and that the 1988 Festival will be produced in 
collaboration with the Department of Parks and Recreation. 

Art Gallery FY86-87 FY87-88 

$13,000 $15,000 

The Director reported that she recommended to provide the $6,000 
required match for the CAC Grant, $3,500 for printing, insurance; 
$500 for the slide registry promotion and $5,000 for special 
exhibitions. 

State/Local Partnership Program FY86-87 FY-87-88 

$6,000 $21,500 

The Director reported that the State/Local program's work was expanding 
dramatically and the CAC support was decreasing; therefore sne was 
recommending $21,500 of the Public Art Fund be assigned to the program 
forthe CAC required match, salary and fringe benefits and general 
operating expenses, and a $1,500 grant for the Art Hazard Workshop. 

VI. ADJOURNMENT 

There being no further business this meeting adjourned at 4:30 p.m. 



Submitted by: 

:ia Kidd V_ 
Commission Secretary 



Approved: 

Date 



Finance Committee Meeting Minutes -3- ARTS COMMISSION 

23 October 1987 

V. Public Art Fund (cont'd.) 

Neighborhood Arts Program FY86-87 FY87-88 

$53,187.50 $21,000 

Program Director Anne Marie Theilen reported that a thorough review 

had been done on the NAP programs City-wide and it was felt that 

the neighborhood arts programs and festivals had been successful 

in a way that the communities were becoming involved and taking 

responsibility for their own community and she stated that the 

NAP recommended funds to assist five neighborhood arts festivals and an arts app 

tice publication. Continuing she reported that also planned are 

guest speakers presenting ideas on aspects of community and neighborhood 

arts to the cultural centers and paid honoraria. Also planned, she continued 

is the NAP retrospective presentation and distribution and a multi-cultural 

publication on planning of festivals and various neighborhood arts resource 

projects. Director Isaacs stated that $1,000 was recommended for 

conference fees and transportation. She said that the program staff had 

been paying their own fees. 

Louise Jordan inquired if the NAP had received funds from American Express 
because she had recently seen in the publication American Banker that 
American Express supported the Arts .Commission Neighborhood Arts Program. 
Ms. Theilen stated that three years ago they had made a $15,000 grant, 
and that the last $5,000 haaoeen inadvertantly filed and not found until 
one-year later and it was sent back to American Express and never returned 
with a current check. Commissioner Swig inquired if it would be appropriate 
to notify American Express and inform them that the Commission is aware of 
the fact that American Express is continuing to use the Arts Commission 
name. Ms. Jordan interiected that Jim Robinson, the head of American Express 
should be written. Commissioner Swig recommended that President 

Nemerovski write Mr. Robinson, informing him of the fact and to send a copy 
to her since she knows him. 

Collection Management FY86-87 FY87-88 

-0- $10,000 

Director Isaacs stated that the responsibilities of the Registrar 

go beyond being a registrar, but rather being an active manager 

of art collection, spreading out into the area of art conservation. 

Continuing she reported that funds for printing, framing, installation, 

conservation and transportation had not been provided for when the 

Commission requested the position as a line-item in the budget and 

it was obvious funds were needed to carry-on the program. 

Arts Festival FY86-87 FY87-88 

$30,750 $20,000 

Director Isaacs reported that she had applied for and received $25,000 grant 
from the Grants for the Arts (Hotel Tax) for a festival based on the multi- 
cultural concept. She stated this festival will not be a festival of multi- 
cultural crafts but rather a serious consideration of what the meaning of 
multi-cultural arts is. She stated that she had been talking to the 
State/Local coordinator about the possibility of that program's multi-cultural 
committee puting together a symposium/symposia for an indepth discussion by 
professionals such as anthropologists and sociologists, university level 
professionals to define what is meant by moving towards a multi-cultural 
society. 



SES&B&i 



COMMISSION 
OF SAN FRANCISCO 



3,53 

2 



k 



6F #c6 'V^ 



FINANCE COMMITTEE MEETING 
26 February 1988 



TOUrU^jfcV 



15 Hyde Street 

Suite 319 

>an Francisco, CA 94102 

M5 558 3463 



The Finance Committee of the San Francisco Arts Commission met on 

26 February 1988 in the offices of Committee Chair, Commissioner 

Roselyne Swig at 45 Belden Street, San Francisco, California. Commissioner 

Swig brought the meeting or order at 11:07 a.m.. 



MYOR 

^.rt Agnos 

ZOMMISSiONERS 

acqueline Nemerovski 
'resident 

Robert LaRocca 
/ice President 

/ernon Alley 
"imothy Duncan 
itanley Eichelbaum 
o Hanson 
Villiam Paterson 
^nna-Marie B. Metwally 
George T. Rockrise 
'eter Rodriguez 
loselyne C. Swig 
elix M. Warburg 

X OFFICIO MEMBERS 

'residents of the 
ine Arts Museum, 
ihraty Commission, 
'lanning Commission, 
lecreation and Park 
Commission 



)IRECTOR 
laire N. Isaacs 



II. 



ROLL CALL 

Commissioner Roselyne Swig 
Commissioner William Paterson 

Others Present: 



DOCUMENTS DEPT. 

MAR 4 1988 

SAIM fRANClWJO 
PUBLIC LIBRARY 



Claire N. Isaacs, Director 

Dennis Rumsey, Asst. Director 

Anne Marie Theilen, NAP Director 

Leah Forbes, Program Director, State/Local Program 

Anne Meissner, Gallery Director 

Commissioner Swig reported on the ACA Conference she attended in 
Washington, D.C.: Mr. John McLoughlin, head of the ACA education 
program, said he wanted the next regional meeting to take place in 
San Francisco. April 13 is advocacy day and the ACA is concerned about 
the lack of response from national arts agencies to attend and that the 
invitations often do not extend to the regional arts agencies. 
Commissioner Swig also stated that she would personally underwrite 
the expenses for two representatives from San Francisco to attend. 
Events at the conference will include a Nancy Hanks lecture at an 
evening event at which Arthur Schlesinger will speak. After morning 
meetings, the afternoons will be left free during the conference for 
arts agencies representatives to meet with legislators. Director 
Isaacs mentioned that there are several persons to represent San 
Francisco, including Kary Schulman, Administrator of the Grants for the 
Arts which represents so many community interests and who has net- 
working and political expertise. Names will be submitted to Comm. Swig, 
who will follow through. 



III. Director's Report 

Director Isaacs reported on a meeting with Mayor Agnos and the City 
department heads in which he reported the city will have a deficit of 
$172 million, a 20% shortfall and asked every department to present a 
zero-based budget and share the budget cuts, including personnel lay- 
offs. The Director said she would work on a plan to present to the full 
Commission on March 7. The Commission had been successful in the past 
several years in excluding the POPS, Street Artists Program and Art 
in Public Place from budget cuts; $100,000 from the Art Commission 
represents a 20% cut. Director Isaacs will ask the Mayor to support 
the Commission in increasing revenue by, for example, increasing the 
Art Commission's share of the POPS split with the Symphony and a charter 
amendment to allow the Commission to charge for Civic Design submittals. 

IV. REPORTS 




Request to Transfer $2,500 from Public Art Fund 

On behalf of the State/Local Partnership Program, Director Isaacs stated 



MINUTES -2- ARTS COMMISSHM 

Finance Committee Meeting 
26 February 1988 

that $2,500 was needed for close-out of the books for the Economic Impact and 
Facilities Study costs for printing and collating. She requested the money be 
transferred from the Public Art Fund to the General Fund Account for the 
State/Local Partnership Program. Commissioner Paterson moved approval of the 
request; it was seconded and unamimously approved. 

Cultural Centers 

NAP Program Director Anne-Marie Theilen then distributed copies of letters to 
NAP Committee Chair William Paterson requesting the 1986 loan of $5,000 to 
each Center be redefined as a grant due to budget setbacks, renovations costs 
and crisis situations for the Western Addition, the South of Market and the 
Bayview Cultural Centers. Discussion ensued. Commissioner Swig recommended 
future loans to the Centers be subject to a payback plan, upon request, and 
this would not be a precedent-setting motion for future loans/grants. Commissioner 
Paterson moved the approval of the request. 

Discussion ensued on setting guidelines for the Cultural Centers budgeting of 
funds and expenditures reporting at the end of the year. Director Isaacs suggested 
the NAP director draw up a set of guidelines for presentation to the Committee. 
Commissioner Swig suggested perhaps future grants to the Centers be "earmarked" 
to ensure basic needs of the Centers are met. Commissioner Paterson recommended 
a Commission Roundtable Meeting be held to define the relationship between the 
Cultural Centers and the Commission as the Centers need sources of money other 
than the Hotel Tax Fund to operate and often approach the Commission for help. 



WACC 

NAP Director Anne Marie Theilen reported the Western Addition Cultural Center 
received $450 last year for advertisement of their Gallery and recommended the 
$450 be allocated for the 1988 renewal as it had been very helpful. Commissioner 
Swig moved the approval for 1988 only and recommended WACC seek out the 
publications which run free public announcements. Director Isaacs said the 
allocation was made in 1987 as there was a new director and board and the ad 
helped the Gallery but said a policy should be set for advertising allocations. 

Friends of the Arts Request 

Assitant Director Dennis Rumsey reported regarding the Friends of the Art's 
assignment as fiscal agent for the Art Commision's various projects/agencies: 
it was the request of the director, Jeanne Bogardus, that a policy be set by the 
Commission and approved by resolution that any request to the Friends for 
business transaction of disbursing funds be sent to them with written authorization 
by the director of the Art Commission. Commissioner Paterson moved the approval 
of the request. 

Gallery 

Gallery Director Anne Meissner asked for approval for the Gallery Board's solici- 
tation of the various foundations for fundraising for ongoing Gallery operations, 
specifically the Jewett Foundation, Wells Fargo Foundation, the S.F. Foundation, 
the Zellerbach Family Fund, etc. In the past, requests for $5,000 had been 
submitted and that Security Pacific Bank had granted $12,000. Commissioner 
Swig recommended the small-business community be explored for donations and was 






MINUTES -3- ART COMMISSION 

Finance Committee Meeting 
26 February 1988 

informed that the small businesses had been approached for the current exhibit 
and had proven most apt to donate in-kind services. Commissioner Swig said 
the Gallery was in best position to approach these businesses as the large 
corporate funders are solicited by the Commission and other San Francisco 
organizations. 

The need for an Art Commission development officer was discussed and Commissioner 
Swig suggested the director contact the Business Volunteers of the Chamber of 
Commerce to ask if a member would be interested in joining the Board to act as 
development officer for the Gallery or perhaps the CORO Foundation could have 
one of their CORO Fellows work on a development plan for the Gallery. 

State/Local Partnership Program 

Program Director Leah Forbes requested approval for a grant request to the 
California Arts Council for $85,000 for program operations, Arthouse manager's 
salary, Revolving Loan Fund administrator's salary, the Multi-Cultural Arts 
Survey and the Gallery. She had not been told how the award would be granted, 
e.g. as a panel recommendation for specific amounts for each Level II special 
project or as a general cut and the allocation left to the Commission's committee. 
The Commission should be notified of the decision by May of 1988. Gallery Director 
Meissner said there were two components to the Gallery's share of the grant request - 
and the grant request had to be competitive with other's: one component is for 
the Exploration City Site project and the other is the artistic and administrative 
development fund. Director Isaacs said Level I of the grant would require a 
minimum match of $8,000, Level II a dollar-f or-dollar match of $55,000 and the 
Multi-Cultural Arts Pilot grant would not require a match. Leah Forbes stated 
the $25,000 Revolving Loan Fund grant would be a match for existing funds. 
Commissioner Paterson moved the approval of the application. 

1988-89 Arts Commission General Fund Budget 

Assistant Director Dennis Rumsey reported on the 1988-89 operating budget for 
the Arts Commission that will comply with the Mayor's budget instructions. 
Commission approval for the $510,950 request (a 4.6% increase over the 87-88 
budget) will be sought at the March 7 Commission meeting. Director Isaacs said 
this budget does not include the POPS, the Street Artists or Public Art programs 
as they are self-supporting. Commissioner Paterson moved approval of the 
operating budget as presented. 

POPS Concerts 1988 

Director Isaacs reported that a proposal for the Civic Auditoriam decor for the 
1988 POPS season had been submitted by John Liikala, who had been contracted the 
past three years and whose work had been satisfactory to the Commission. She 
requested permission to contract with Mr. Liikala again for a fee of $13,000 
and described in detail his proposal for the decor. Commissioner Paterson sub- 
mitted the motion to authorize the Director to enter into contract with John 
Liikala. 



■V 



MINUTES -4- . ARTS COMMISSION 

Finance Committee Meeting 
26 February 1988 

V. OLD BUSINESS 

Commissioner Swig expressed concern over the Friends of the Arts Organization's 
role as fundraisers for the Arts Commission and the fiscal, fees charged to the 
Commission for its services. She requested a meeting be convened with that 
organization to discuss their goals and objectives for 1988-89. In light of the 
budget cuts to be imposed on the Commission, perhaps a reduction in the Friend's 
fee should be requested. Director Isaacs and Mr. Rumsey had met recently with 
Jeanne Bogardus and had discussed the Friends' intent: Ms. Bogardus agreed to 
consider two or three suggestions presented. Meg Madden, who is on the Board of 
the Friends, had been requested to develop a proposal to raise money for the 
required $30,000 match for the Cultural Plan. Director Isaacs agreed a meeting 
should be set. Commissioner Swig concluded with her concern that the Friends had 
never put forth the effort to broaden their own funding base and membership. 

VI. NEW BUSINESS 

Director Isaacs reported that Mr. Don Blum, of Don L. Blum Public Relations, on 
behalf of Glendale Federal Savings, will contribute $10,000 to match the funds 
to restore the Native Sons of the Golden West monument at Market and Montgomery 
Streets. This grant was made in honor of the grand opening of their new offices 
and other businesses would be asked to adopt, for restoration and maintenance 
funds, monuments in the adjacent buildings. 

NEA Locals Program 

Director Isaacs reported she will be applying to the NEA for a $30,000 Local 
Arts Agency grant for the Multi-Cultural Festival proposed for 1990 or for award 
development for the Cultural Centers — something that would assist with projects 
already planned. Hopefully the grant proposal will be ready for Commission 
approval next month. 

1988 Arts Festival Grants 

Director Isaacs informed the committee she will be approaching Pacific Telesis and 
Bank of America for grants for the 1988 Arts Festival to be co-produced with the 
Recreation and Park Department; the festival will have a theme of flowers and art. 
She will propose at the next Commission meeting that a liaison be contracted 
to work with the Arts Commission and the other State and City agencies on this 
project. There is $11,500 in the budget and she will request it be used for 
the liaison. 

Multi-Cultural Festival 

Director Isaacs reported that at the S.F. Foundation meeting recently it was 
announced that Columbia University is planning a nationwide study on individual 
artists. John Kriedler is enthusiastic about the Commission's proposed multi- 
cultural festival but the Foundation is not undertaking new projects as a result 
of the stock market crash. He liked the project, however, and requested a copy of 
the proposal be sent to the Foundation. 



MINUTES -5- ARTS COMMISSION 

Finance Committee Meeting 
26 February 1988 

Other 

The Commission Secretary, Patricia Kidd, will be leaving her position at the 
Arts Commission to take a promotion at City Hall. A temporary agency will 
be used to provide a temporary secretary until another Civil Service employee 
can be hired. 

Assistant Director Rumsey requested that due to an inadvertant omission last 
November a request for a $15,000 transfer from the Public Art Fund to the NAP fund 
for special projects was not recorded. He asked approval for the transfer and 
Commissioner Paterson submitted the motion. 

VII. ADJOURNMENT 

There being no further business, this meeting adjourned at 1:00 p.m.. 

VIII. ORDERED 

Approval to Transfer $2,500 from the Public Art Fund to the State/Local Partnership 
Program Account for Economic Impact and the Facilities Study publishing costs. 

Motion Submitted: William Paterson 
Seconded: Roselyne Swig 

Consensus: Unanimous 

Authorization/Approval for 1986 Cultural Centers' loans to be converted to grants 
($15,000 at $5,000 per Center) with the stipulation that future loan agreements 
with the Cultural Centers include a payback plan and timeline. 

Motion Submitted: William Paterson 
Seconded: Roselyne Swig 

Consensus: Unanimous 

Recommendation that Cultural Center Directors/Boards submit 1988 guidelines for 
Arts Commission allocations: 

Motion Submitted: William Paterson 
Seconded: Roselyne Swig 

Consensus: Unanimous 

Authorization to issue $450 from the Friends of the Arts for Western Addition 
Cultural Center Gallery advertisement for 1988 (only) annual fee. (Administration 
Account) 

Motion Submitted: William Paterson 
Seconded: Roselyne Swig 

Consensus: Unanimous 

Recommendation that future referrals to the Friends of the S.F. Arts Commission 
for fiscal business/services be accompanied with written authorization of the 
director of the Arts Commission prior to the request. 

Motion Submitted: William Paterson 
Seconded: Roselyne Swig 

Consensus: Unanimous 



MINUTES -6- ARTS COMMISSION - 

Finance Committee Meeting 
26 February 1988 

Authorization for the State /Local Partnership Program to apply to the 
California Arts Council for $85,000 grant for: $15,000 for program operations; 
$15,000 for Arthouse manager's salary; $25,000 for Revolving Loan Fund 
administrator's salary; $15,000 for Arts Commission Gallery; $15,000 for 
Multi-Cultural Arts Pilot. 

Motion Submitted: William Paterson 
Seconded: Roselyne Swig 

Consensus: Unanimous 

Authorization for the Director of Cultural Affairs to transfer $15,000 from the 
Public Art Fund to the Neighborhood Arts Program for special projects. 

Motion submitted: William Paterson 
Seconded: Roselyne Swig 

Consensus: Unanimous 

Approval of 1988-89 Arts Commission Operating Budget per Mayor's budget instructioi 

Motion submitted: William Paterson 
Seconded: Roselyne Swig 

Consensus: Unanimous 

Authorization for the Director of Cultural Affairs to enter into contract with 
John Liikala, for a fee of $13,000, to provide balloons and Civic Auditorium 
decorations for the 1988 POPS Concert Series. 

Motion Submitted: William Paterson 
Seconded: Roselyne Swig 

Consensus: Unanimous 



Minutes submitted by: 



Patricia Kidd 
Commission Secretary 




45 Hyde Street 

Suite 319 

San Francisco. CA94102 

415 558 3463 



MINUTES 
27 March 1989 



FINANCE COMMITTEE MEETING 



DOCUMENTS DEPT. 

APR 3 1989 

SAN FRANCISCO 
nntti to MHKAPv 



The Finance Committee of the San Francisco Arts Commission met 
on 27 March 1989 in Room 214 at 45 Hyde Street, on the second 
floor. Committee Chair Barbara Sklar convened the meeting at 
9:08 a.m. 



MAYOR 
Art Agnos 



COMMISSIONERS 

Robert F. LaRocca 
President 

Vernon Alley 

Nancy Boas 

Stanley Eichelbaum 

Kim Fowler 

Daniel Genera 

Anne Healy 

John Krlken 

Amalla Mesa-Bains. Ph.D. 

Ral Y. Okamoto 

Dodle Rosekrans 

Barbara Sklar 



EX OFFICIO MEMBERS 

Presidents of the 
Fine Arts Museum 
Library Commission. 
Planning Commission, 
Recreation and Park 
Commission 



DIRECTOR 
Claire N. Isaacs 



Excused 

Dodie Rosekrans 



Present 

Barbara Sklar 
Nancy Boas 
Kim Fowler 

Staff : 

Claire Isaacs, Director of Cultural Affairs 

Dennis Rumsey, Assistant Director, San Francisco Arts Commission 

Jeanne Bogardus, Director, Friends of the San Francisco Arts Commission 

Leah Forbes, Program Coordinator, State/Local Partnership 

Lemora Martin, Acting Commission Secretary 

I. GRANT APPLICATION/LOCAL PROGRAM OF THE NEA 

Director Isaacs introduced an application to the Local Program 
of the National Endowment for the Arts to continue development, 
by the State/Local Partnership Program, of the current Arts 
Policy Plan. Grants from the the California Arts Council have 
funded this project so far, as well as a grant from the NEA 
Design Arts Program. State/Local is now in the middle of 
development the Arts Policy Plan and it will hopefully be 
ready by fall. 

The Arts Commission has decided to apply to a new Program of 
the NEA, the Local Program, because as a local arts agency 
it qualifies to receive funding under this new development 
category: This is an administrative grant to enable an arts 
agency to get to the point of eventual eligibility for a much 
larger grant. Also, this money is specifically targeted at 
planning projects, of which the Arts Policy Plan is a perfect 
example. This grant would be a way to continue funding work 
on the Arts Policy Plan. Also, Leah Forbes explained that the 
NEA often allows an agency to use staff time as a cash match, 
e.g. salaries, alleviating the need to look for matching funds. 
A controversial recommendation that has emerged during the 
formulation process of this Plan, is that the Arts Commission 
become a lead agency for all of the arts programming in the 
City. Out of this would emerge a committee to look at how 
each agency deals with its arts programming, and to form 
recommendations about restructuring the Arts Commission. The 
backing of the Mayor's Office would be essential, but the 
possibility is ambitious and exciting. 




MINUTES - 2 - FINANCE COMMITTEE 

27 March 1989 

I. GRANT APPLICATION/LOCAL PROGRAM OF THE NEA (Continued) 

Discussion ensued as to the ongoing process of finalizing the Arts 
Policy Plan. The essential needs are: more time, money, flexibility, 
and a higher level of involvement and planning on the part of the 
Arts Commissioners. 

The following Resolution was proposed for presentation before the 
full Commission on 3 April 1989: 

1) Motion to authorize the Director of Cultural Affairs to ADOPTED 
apply for, accept, and expend a Planning and Administrative 

Grant for $30,000.00 from the Local Program of the National 
Endowment For The Arts, to be used to carry out the work 
begun under the current Arts Policy Plan. 

END OF DISCUSSION 

II. GRANT APPLICATION/MODEL DEMONSTRATION GRANTS /LOCAL PROGRAM OF THE NEA 

Chair Sklar requested clarification of this grant. 

Director Isaacs responded that the NEA has started a new grant program 
dealing with the disabled, set up in conjunction with and administered 
through the Local Program. Leah Forbes explained the local agencies 
encompassed in this grant application: Creativity Explored , directed 
by artist Ray Patlan, teaches art to about 50 adults per day in a 
facility on 16th Street. Pleasure Endeavors , directed by Jim Peppard, 
serves elderly adults at Laguna Honda Hospital with creative activities. 
It has been in existence for 10 years. Theatre Unlimited , based at 
the Recreation Center For The Handicapped, works with developmentally 
disabled adults. The main thrust of this grant is not to develop new 
arts activities, but to make existing, flourishing programs more 
accessible. Creativity Explored and Theatre Unlimited will develop a 
program, with these grant funds, to train artists to work with the 
disabled. Ray Patlan thinks that staff time from both Creativity 
Explored and Theatre Unlimited could qualify as matching funds, and 
that the artists in training could receive a stipend. This grant can 
be matched, as well, with other State monies, e.g. California Arts 
Council funds. 

The following Resolution was proposed for presentation before the 
full Commission on 3 April 1989: 

2) Motion to authorize the Director of Cultural Affairs ADOPTED 
to apply for, accept, and expend a grant for up to 

$20,000.00 from the Model Demonstration Grants/Local 
Programs to be used as a collaborative project with 
one or more of the following agencies: Creativity 
Explored, Pleasure Endeavors, and Theatre Unlimited. 



MINUTES - 3 - FINANCE COMMITTEE 

27 March 1989 

III. REVIEW AND APPROVAL OF PROSPECTIVE RESOURCES /FUNDING OF 
THE ARTS POLICY PLAN 

Director Issacs reported that the Arts Commission received $30,000.00 
in grant money from the NEA Design Arts. The total budget for completing 
the Plan is about $70,000.00. Thus, a match of $30,000.00 is needed 
plus another $10,000.00. Both the San Francisco Foundation and the 
Gerbode Foundation turned down applications, and the need for funds is 
urgent. $20,000.00 is currently needed to meet present obligations. 

Discussion ensued as to prospective funding sources. Postponement of 
work on the Plan is also probable. Leah Forbes reported that AT & T 
has offered to print the final document, ostensibly in June, but it 
now appears it will not be ready. 

Methods of approach to prospective funding sources were discussed. 
Jeanne Bogardus noted that this should be a tandem effort between 
the State/Local Partnership and the Friends of the Arts Commission. 

The following Resolution was proposed for presentation before the 
full Commission on 3 April 1989: 

3) Motion to authorize the State/Local Partnership to approach ADOPTED 
prospective resources for funding of the Arts Policy Plan: 

Chevron, Toyota, Motor Sales, Cowell Foundation, Irwin Charity 
Foundation, Zellerbach Family Fund Foundation, San Francisco 
Foundation (resubmission) . 

IV. 1989-1990 ARTS COMMISSION BUDGET: PHASE I - PROPOSED BUDGET 'CUTS' 

Assistant Director Dennis Rumsey reported that the Arts Commission 
has been requested by the Mayor's Office to prepare proposed budget 
'cuts' of 5%. Staff cuts will not be made. There are 12 line items 
in the budget. Mr. Rumsey reported on various items that cannot be 
slashed, e.g. light, heat and power for the Cultural Centers. Most 
of the funds cut are coming out of furthering Visual Arts, e.g. the 
Arts Festival. Discussion ensued as to these proposed 'cuts'. 

The following Resolution was proposed for presentation before the 
full Commission on 3 April 1989: 

4) Motion to approve the Phase I/Proposed budget 'cuts', as ADOPTED 
amended, for the 1989-1990 Arts Commission budget to be 

submitted to the Mayor's Office, as requested. 

V. UNFINISHED BUSINESS 

Commissioner Fowler inquired when will the Arts Commission get the 
full 1989-1990 budget. Assistant Director Rumsey responded that 
this will be forthcoming when explicit instructions have been given 
by the Mayor's office in terms of 'cuts'. This process should take 
another month to a month and a half. It is possible that there will 
be no 'cuts' made. At this point, Mr. Rumsey will immediately ask 



muiipwi—p mil m mm i ■ im !■■■■■■ 



MINUTES - 4 - FINANCE COMMITTEE 

27 March 1989 

V. UNFINISHED BUSINESS (Continued) 

the Program Directors to begin finalizing their projected 1989-90 
budgets. The entire process should take 60 days at the most. At 
this point, the Finance Committee will review the budget and submit 
it to the full Commission meeting. 

VI. NEW BUSINESS 

Chair Sklar reported that she will be out of town on the date of the 
next Finance Committee Meeting, April 24, and requested that Kim Fowler 
Chair that meeting in her absence. 

VII. ADJOURNMENT 

There being no further business, this Finance Committee meeting of 
27 March 1989 was adjourned at 10:25 a.m. 



Submitted by 

Lemora Martin 

Acting Commission Secretary 




Cf- 

A70- 33 
*2 



15 Hyde Street 

luite319 

!an Francisco. CA 94102 

115 558 3463 



Sf ft r-k ^W 



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• MINUTES 
^ 24 April 1989 

'SSI 

•"' FINANCE COMMITTEE MEETING 



DOCUMENTS DEPT. 

APR 2 8 1989 



CAN FRANOliaCQ 



The Finance Committee of the San Francisco Arts Commission met on 
24 April 1989 in the Director's Office, Room 319, third floor, 45 
Hyde Street, because room 214 became unavailable. Commissioner 
Fowler called the meeting to order at 9:10 a.m. 



MYOR 
vrtAgnos 



:OMMISSIONERS 

|obert F. LaRocca 
• resident 

lancy Boas 
Ice President 

1 emon Alley 

tanley Eichelbaum 

Im Fowler 
i 'anlel Genera 
||.nne Healy 
\ Dhn Krlken 

I malla Mesa-Bains, Ph.D. 
i al Y. Okamoto 
ji odle Rosekrans 
(arbara Sklar 



< OFFICIO MEMBERS 

> esldents of the 
ne Arts Museum 
orary Commission, 
anning Commission, 
screation and Park 
ommisslon 



IRECTOR 
Idre N. Isaacs 



Commissioners Present Commissioners Excused 

Kim Fowler (Chair in Barbara Sklar 's absence) Barbara Sklar 
Nancy Boas Dodie Rosekrans 

Staff : 

Claire Isaacs, Director of Cultural Affairs 

Dennis Rumsey, Assistant Director, San Francisco Arts Commission 

Anne Meissner, Gallery Director 

Leah Forbes, State/Local Partnership Program Coordinator 

Anne Smith, Arts Festival Consultant 

Anne-Marie Theilen, Director, Neighborhood Arts Program 

Others Present : 

Louise Jordan, Art Gallery Advisory Board 

I. GALLERY/GRANT APPLICATION/ INTER-ARTS PROGRAM OF THE NEA 

Anne Meissner submitted for review and approval a grant application 
to the National Endowment for the Arts (NEA) Inter-Arts Program, 
due May 16. Claire Isaacs clarified the different roles of review 
by the Program Committees — in this instance the Visual Arts 
Committee — to approve the program to be funded, and that of the 
Finance Committee, to review the financial obligations to the 
Commission, of such new or renewed programs. Ms. Meissner wishes 
to request $16,000 from the NEA to support two temporary site * 
specific exhibitions in the outdoor gallery on Grove St., at 
$8,000.00 per project. Director Isaacs requested clarification 
of the matching requirements. (There must be a cash match). 
Security Pacific has stated it will grant $15,000 for this project 
starting in summer, and one-third, e.g. $5,000.00, will be available 
in the next funding cycle to partially match the NEA grant, if 
received next spring. Also, the California Arts Council grant 
will provide $5,000.00 in match. There is in-kind matching as 
well, including salaries and materials. The emphasis is on 
interdisciplinary and collaborative projects, which applies very 
well to the outdoor installations. 

After further discussion about aspects of the budget, it was 
decided that Ms. Meissner and Director Isaacs should confer to 
"fine tune" the budget, but that basically the grant was in order. 




Hiu mrnnnn 



MINUTES - 2 - FINANCE COMMITTEE 

24 April 1989 

I. GALLERY/GRANT APPLICATION (Continued) 

The following Resolution was proposed for presentation before the 
full Commission on 1 May 1989: 

1) Motion to authorize the Director of Cultural Affairs to ADOPTED 
apply for, accept, and expend, through the Friends of the 
San Francisco Arts Commission, a grant of $16,000.00, from 
the Inter-Arts Program of the National Endowment For The 
Arts, to support expansion of the outdoor temporary site 
specific exhibits of the Arts Commission Gallery. 

Discussion ensued concerning further funding of the Gallery. Ms. Meissner 
noted that should the City's annual budget actually decrease by 5% to the 
Commission in FY 1989-90, the resulting proposed cut in the Gallery's 
budget from $13,700.00 to $9,000.00 would be extremely serious. Nearly 
all funds are encumbered for anticipated expenses such as telephones 
and the alarm system. There would be little left for expenses such as 
postage for mailing out gallery exhibition announcements. Director Isaacs 
reported that the Mayor had not yet submitted his budget, and that perhaps 
it would not contain a cut at all, or at least not 5%, which would be 
serious to the Gallery, Neighborhood Arts Program (NAP), and the administra- 
tion, affecting all programs and operations. The Commission would have to 
find other means of funding, e.g. draw from the Public Art Fund, which in 
turn would reduce the amount available for programs for matching grants 
and other needs, other than basic subsistence. Alternatives are to raise 
more funds. 

Commissioner Boas asked Ms. Meissner if she could develop a contingency 
plan in the event of such a cut. Ms. Meissner stated she could manage the 
July exhibition. She is concerned about unusual expenses such as were 
incurred when a thief broke through the skylight and stole fur from an 
art object, which had to be reimbursed, and the skylight repaired. 
Commissioner Boas suggested approaching various department stores to help 
fund the July show, Tableaux Vivants . Commissioner Fowler mentioned that 
the Junior League has a $5,000.00 emergency fund with a four to six week 
turnaround, and Louise Jordan noted she has a contact there. It was 
noted that sometimes several tries must be made before such funds are 
dispersed. 

Anne Meissner stated that essentially the Gallery has two directions: 

1. exhibitions and people to work on them 

2. education for emerging professionals, such as graphics designers. 

Commissioner Boas suggested looking into the Leff Foundation for grants. 
Leah Forbes mentioned that State/Local has an application to Leff for 
the Revolving Loan Fund, but that Leff is waiting until other monies come 
in first. It was noted that Jill Manton has also pursued Leff for the 
Market Street beautif ication. Discussion ensued regarding the coordinating 
of various programs going to the same sources. Director Isaacs reviewed 
the procedures to avoid conflicts between programs, essentially clearing 
through the Director and then through this Committee. The concept is to 
give each program a clear shot at certain sources for a period of time. 



nnnnnHBniKunw 









MINUTES - 3 - FINANCE COMMITTEE 

24 April 1989 

I. GALLERY/GRANT APPLICATION (Continued) 

She suggested the Commission should look into which foundations are best 
for which programs. It would be possible to discuss this entire matter 
with Leff to see which program is most interesting or whether it would 
fund more than one. The deadline is November and Anne Meissner said 
she would get further information on Leff Foundation. 

II. STATE/LOCAL PARTNERSHIP /REVOLVING LOAN FUND /CLEARANCE OF FUNDING SOURCES 

Leah Forbes submitted a list of names of some as yet untapped or unapproached 
sources for this Fund. Director Isaacs reviewed the background on possible 
funding from the Non-Profit Performing Arts Loan Fund of unloaned or returned 
funds, now administered by the Housing Office. Mrs. Forbes and Earthlyn 
Manuel, Coordinator of the Revolving Loan Fund, had presented a case for 
transfer or availability of such funds to the Advisory Committee of the 
NPPALF. 

The Commissioners suggested looking to Wells Fargo Realty and the Cowell 
Foundation as possible sources to report to next month's meeting. 

Discussion followed regarding sources submitted for approval. Among 
comments made were the fact that Bechtel does not allow solicitations; 
also, that Fireman's Fund is part of Transamerica, but a separate foundation 
exists for each company. Commissioner Boas noted that Transamerica 
Foundation might be approached to fund conservation projects, as their 
interest is art of the past. 

The following Resolution was proposed for presentation before the full 
Commission on 1 May 1989: 

2) Motion to authorize the State/Local Partnership Program ADOPTED 
Coordinator to submit letters of inquiry and applications 
to the following for the Artists Live/Work Revolving Loan 
Fund: 

k 

Hills Brothers 

Hewlett-Packard 

Xerox Foundation 

Fireman's Fund 

First Interstate Bank 

Bechtel Power Corporation Foundation 

McKesson Foundation 

Commissioner Boas noted that in view of the great difficulties in getting 
funding for such programs as the Gallery, perhaps funding artists' live/ 
work might not be as important. Director Isaacs noted that this stems 
from State/Local's many years developing priorities from the community, 
of which artists' housing was very high. The Commission might need to 
reexamine priorities. 



inuuiwuMi 






MINUTES - 4 - FINANCE COMMITTEE 

24 April 1989 

III. ARTS FESTIVAL 

Consultant Anne Smith reported that State of California funding for 
the second combined Arts Festival with the County Flower show for 
August was taking place. She had two requests: 

1) approval to approach corporations which collect art to purchase 
art from the exhibitons either: 

a) for display in their own buildings, or 

b) to sponsor purchase of art for the City's collection for display 
in City offices, with corporate name affixed to the art identifi- 
cation. 

2) approval to request $3,000.00 from Pacific Telesis to fund a 
children's drop-in arts workshop during the three-day Festival. 

In response to her question whether the Commission would realize a 
percentage of the sale if it acts as broker for the artist, Anne Meissner 
stated that the Gallery took 20% from its sales, to which the artists did 
not object. 

Anne Smith explained that there were some corporations- to which the 
Commission is applying, through foundations, for funds for other programs, 
but that there would be no conflict, as these purchases would come from 
the curators of the collections, not from the foundations. 

Anne-Marie Theilen questioned whether the Pacific Telesis grant was in 
conflict with a grant also being requested for the Youth Arts Festival 
in May. Director Isaacs stated that the San Francisco Arts Festival 
had received funding from Pacific Telesis for a number of years; that 
it had received a workshop grant in 1988, for which this would be a 
renewal; and that she was unaware of the grant application to Pacific 
Telesis for the Youth Arts Festival, which is not a Commission Program. 
Mrs. Theilen stated that it is sponsored by the Commission, and Director 
Isaacs replied that the Commission is one of the sponsors but is not 
responsible for the funding, but instead lends Mrs. Theilen' s expertise 
and technical assistance and access to resources. Mrs. Theilen stated 
her belief that the Commission should not apply at the same time. 
Director Issacs responded that applicatons in competition occur often, 
e.g. El Paso Natural Gas as a source for the Commission, for POPS 
and in the past, also, as a source for the Youth Arts Festival through 
the Education Fund. It was then stated that the Youth Arts Festival 
had been rejected for its application to Pacific Telesis. The request 
for approval to approach Pacific Telesis on behalf of the Arts Commission 
for the August event was only taking place now and no approach had been 
made to date.* These were two separate events and applications and 



*A check with former Commission President and Education Fund Director 
Jacqueline Nemerovski, by phone, revealed that Pacific Telesis had declined 
the grant but turned it over to PacTel, another funding entity in the cor- 
poration, which had approved the grant to the Youth Arts Festival. 



MINUTES - 5 - ARTS COMMISSION 

24 April 1989 

III. ARTS FESTIVAL (Continued) 

should not be confused. 

End of discussion. 

The following Resolutions were recommended for presentation before the 
full Commission on 1 May 1989: 

3) Motion to authorize the Director of Cultural Affairs ADOPTED 
to apply for, accept, and expend a grant for up to 

$3,000.00 from Pacific Telesis for a children's workshop 
at the August, 1989 Arts Festival/Flower Show. 

4) Motion to authorize the Director of Cultural Affairs to ADOPTED 
contact corporate purchase and exhibition programs for 

direct purchases of art exhibited at the 1989 Arts 
Festival/Flower Show, and to solicit sponsorship for 
purchase award monies for the acquisition of exhibited 
artworks for the City collection. 

IV. PRELIMINARY REPORT/ SURVEY OF ARTS FUNDING SOURCES 

Director Isaacs summarized the various approaches to coordinated 
funding which had been the policy of the former Commission, e.g. 
building up the Friends, working with the now defunct Neighborhood 
Arts Consortium, attempts to have block funding for the entire 
Commission, and to find funding for a development officer. As 
these all proved not to work, the Finance Committee devised the 
system of having each program seek out sources of funding, and 
then review these sources first with the Director, and then with 
the Finance Committee. The Committee serves as a "clearing house" 
before funds are officially sought, to prevent overlap between 
programs in the same time period. Thus, the staff and Director, 
along with the Finance Committee, have actually worked hard 
together as a kind of development team. (Anne-Marie Theilen 
stated that NAP has not put in applications for grants for a 
long time because it was waiting for a real plan to be developed 
for f undraising) . 

However, recently, the growing number of needs, the winding down 
of the former Commission's energy in f undraising as its work came 
to a close, and the difficulty in f undraising now as monies are 
diverted to programs other than the arts, have caused us to spread 
out further than ever. Director Isaacs felt she could not maintain 
development of this kind and operate the agency alone, and thus 
obtained the services of Karen Ransom, to prepare a pre-plan for 
funding. Assistant Director Rumsey explained that Ms. Ransom, a 
former dancer, now doing development for the Oakland Festival of 
The Lake, and former member of development staff at the San Francisco 
Ballet, had been charged to discuss needs with the staff members and 
collect information. 






WTOW TMHTHimrHHTOl MM ITnwlwmnim 












MINUTES - 6 - FINANCE COMMITTEE 

24 April 1989 

IV. PRELIMINARY REPORT (Continued) 

Director Isaacs explained that Ms. Ransom had prepared a comprehensive 
list of potential funders, including ones known to the Commission, and 
many new sources. The list includes very useful information, such as 
funding cycles and deadlines, contact-persons, addresses, etcetera. 
However, two areas seemed incomplete: the reason to match certain funders 
with certain programs was not clear in many cases; and the information 
was incomplete, and Ms. Ransom had not interviewed the Director. Thus, 
funding for the Arts Festival, the Labaudt Collection donation, and some 
other sources and programs were absent. She will revise the materials 
to include this information and present it at the next Finance Committee 
Meeting. 

The Commissioners requested that this be sent out in advance. Discussion 
ensued whether Ms. Ransom should attend the meeting herself, but it was 
felt this was not appropriate at this time. 

Louise Jordan asked why the Friends report on funding sources was not 
used. Director Isaacs stated she was not aware of this list. She 
expressed concern in relying on the Friends, whose primary role had been 
that of fiscal agent, to raise funds for programs which need money now 
for salaries, materials, etcetera. She stated that the Friends had 
agreed a year ago to raise funds to sponsor restoration of statues in 
the City, a program which would give them high visibility and not be 
time dependent, e.g. under pressure for salaries, etcetera. She had 
offered the contact with the President of Glendale Federal, which had 
donated $10,000.00 for the Admission Day statue last July, but there 
had apparently been no follow up. 

It was agreed to obtain the list from the Friends and compare this 
information. The Commissioners expressed interest in having a closer 
relationship, and the Director stated she had deadlines to meet and 
would like the Friends to raise funds but cannot count on it as long 
as there are such desparate needs for the Programs right now. 

The Director stated that in her view, the Commission needs to take a 
good look at all Programs, perhaps hold a retreat, and examine what 
is valid for today. She said that the Commission is 57 years old. 
For the first thirty-five years, it was primarily reactive, reviewing 
Civic Design and observing its regulatory responsibilities, and presenting 
the annual POPS and annual Arts Festival. Then, about 20 years ago, 
it changed and became deeply involved with the community, adding Neighbor- 
hood Arts, Street Artists Licensing, the Gallery, Art In Public Places, 
and arts policy planning and advocacy. 

In a recent article in the New York Times, Leonard Garment, who wrote 
the original regulations for the National Endowment For The Arts, stated 
that a major change was coming, that the window of opportunity through 
which the government began to fund the arts 25 years ago was being 
challenged due to many societal pressures. The arts must find a way to 
stay away from the "fringe" and become essential. He had suggested 
linking with education, because neglect of the education of the emotions, 
aesthetics, and creativity could be corrected with the arts. 



MINUTES - 7 - FINANCE COMMITTEE 

24 April 1989 

IV. PRELIMINARY REPORT (Continued) 

Director Isaacs, agreeing with this assessment, stated that with a 
new Commission, it made sense to look at the Commission's role in a 
fresh light — a new generation — to determine just what it should 
be in the City. Everything could be rethought, what the role of 
the annual Arts Festival is at this time, or the POPS. 

There was a general sense that these considerations would, in fact, 
assist in planning for funding. In the meantime, we had to do short 
range funding because we had been unsuccessful this year in several 
ways and still had year-end funding problems to face. 

In October, the final accounting for POPS is usually completed, and 
the Commission should know what the Public Arts Fund revenues will 
make available. All Programs will have the opportunity to request 
some funds from PAF to know in advance what they can count on for 
the year. 

In the meantime, any funding successes will help overall, so that PAF 
can be used to close gaps where needed. 

V. ADJOURNMENT 

There being no further business, the meeting adjourned at 10:55 a.m. 

Submitted by: 

Laire N. Isaacs 
Director of Cultural Affairs 







5P 
A70.33 

* t I DOCUMENTS DEPT. 

^ AGENDA 



ig/w/^ 



AUG 2 8 1989 

Meeting of the Finance Committee of the CAN FRANCISCO 

■^^ D U8LIC Uw^aov 

San Francisco Arts Commission 



45 Hyde Street, Room 319, at 8:30 a.m. on Tuesday, August 29, 1989 



I. Vote on Resolution to the Board of Supervisors in support of 
a change in the San Francisco Administrative Code to establish 
three special funds for the San Francisco Arts Commission 

"Recommended, that the Board of Supervisors amend the San Francisco 
Administrative Code by adding Sections 10.117-82, 10.117,83, and 10.117.84 
hereto establishing three Special Funds: 

1) for receipt of revenue from the Transit Shelter Advertising on 
Market Street for the purpose of maintenace of public art on 
Market Street, to be called the "Market Street Art Maintenance Fund", 

2) for acquiring art for Market Street, to be called the 
"Market Street Art Acquisition Fund", 

3) and for providing programs and opportunities for the talents and 
creativity of young artists, to be called the "Youth Arts Fund". 



II. Authority for the Director of Cultural Affairs to apply for, accept and 
expend funds from the Fleischacker Fund for 

a) $5000 for a pilot grant to unroll and inspect the historic 
murals from the Pan Pacific International Exposition, now 
stored in the War Memorial Building and 

b) funds (to be determined) for continued restoration of the 
historic Murals at Coit Tower , 

III. Unfinished Business 

IV. New Business 




A70,33 



AGENDA 

FINANCE COMMITTEE 

^26 September 1989 

8: 30 a.m. 

45 Hyde St., Room 319 



DOCUMENTS DEPT. 

SEP 2 6 1989 

Can *-KAi\ici;aL;Q 



j Hyde Street 

Jte319 

an Francisco, CA 94102 

15 558 3463 



VISUAL ARTS COMMITTEE 

Request authorization for the Director of Cultural Affairs 
to apply for, accept, and expend, through the Friends of 
the San Francisco Arts Commission, to the Fleishhacker 
Foundation, funds for: 



1AYOR 
jtAgnos 



:OMMISSIONERS 

obert F. LaRocca 
resident 

j lancy Boas 
i Ice President 



a. $60,000 for restoration of second floor murals at 
Coit Tower 

b. $5,000 for Investigation of murals from Panama- 
Pacific International Exposition. 

II. NEIGHBORHOOD ARTS PROGRAM 



\ 'ernon AHey 
tanley Elchelbaum 
1 1m Fowler 
)anlel Genera 
|MmeHealy 
j ohn Krlken 

unalla Mesa-Bains. Ph.D. 
tal Y. Okamoto 

)odle Rosekrans III 

larbara SWar 



IX OFFICIO MEMBERS 

Residents of the 
-lne Arts Museum 
Jbrary Commission, 
banning Commission, 
Recreation and Park 
Commission 



Request authorization for the Director of Cultural Affairs 
to apply for, accept, and expend, on behalf of the Neigh- 
borhood Arts Program, a Youth Apprenticeship Program 
through the Friends of the San Francisco Arts Commission, 
to the San Francisco Foundation for $5,000. 

PRESENTATION/PUBLIC ARTS FUND 

Program requests for allocations from the Public Arts 
Fund/Preliminary Presentation and Discussion/Claire 
Isaacs and Dennis Rumsey 



DIRECTOR 
CIdre N. Isaacs 





A70.33 



45 Hyde Street 

Suite 319 

San Francisco. CA 94102 

415 558 3463 



MAYOR 
Art Agnos 



COMMISSIONERS 

Robert F. LaRocca 
President 

Nancy Boas 
Vice President 

Vernon Alley 

Stanley Elchelbaum 

Kim Fowler 

Daniel Genera 

Anne Healy 

John Krlken 

Amalia Mesa-Bains. Ph.D. 

Ral Y. Okamoto 

Dodle Rosekrans J 

Barbara Sklar 



EX OFFICIO MEMBERS 

Presidents of the 
Fine Arts Museum 
Library Commission, 
Planning Commission, 
Recreation and Park 
Commission 



DIRECTOR 
Claire N. Isaacs 



1 1 I N U T i: G 

- FINANCE COMMITTEE 

26 September 1989 

6:30 a.m. 

45 Hyde St. , Room 31 9 



DOCUMENTS DEPT. 

OCT 13 

SAN FKAI*w.»i*-.Q 



Commissioner Kim Fowler called the meeting to order at 
8:48 a.m., in the absence of Chair Barbara Sklar. 



COMMISSIONERS PRESEN T 

Kim Fowler 
Nancy Boas 

STAFF PRESENT 



COM MISS IONERS EXCUSE D 

Barbara Sklar 
Dodie Rosekrans 



Claire Isaacs, Director of Cultural Affairs 

Dennis Rumsey, Assistant Director 

Debra Lehane, Collections Manager 

Anne-Marie Thei'len, Director, Neighborhood Arts Program 

Fe Bongolan, Assistant Director, Neighborhood Arts 

Program 
Leah Forbes, Program Coordinator, State/Local Partnership 

Program 
Jeanne Bogardus, Executive Director, Friends of the SFAC 
Lemora Martin, Acting Commission Secretary 

VISUA L ARTS COMMITTEE 

Res to rat i on/ Second F 1 ogr Mural s/Coi t Tow e r 

pened discussion with a brief background 

restoration project. Former 
anson initiated public support for 
e ground floor murals, as they were 
irst, the Recreation and Parks Department 
nd began building repairs; then, the Arts 
ed a $25,000 NEA grant to begin murals 
e funds were secured, the work proceeded, 
on and protective barrier placement on 
re almost complete. 



Director Isaacs o 


of the Coit Tower 


Commissioner Jo H 


restoration of th 


deteriorating. F 


secured funding a 


Commission receiv 


restoration. Mor 


and the restorati 


the first floor a 



The second floor murals are in need of restoration, and 
Director Isaacs and Debra Lehane propose approaching 
Fleishhacker Foundation for $60,000 funding for this 
project . 

Investigati on /Panama Pacific Exposi tion Murals 



Commissioner Boas proposes to apply to Fleishhacker 
Foundation for a grant of $5,000 to unrcll these murals, 
stored unseen for fifty years, and inspect their 
condition. This grant can be gotten fairly quickly and 
would be uncompetitive with the Coit Tower grant. 




-jgfl ' ig-l.a E m. * 



MINUTES - 2 - FINANCE COMMITTEE 

09/26/89 

I. VAC/Panama Pacific Murals (Continued) 

Jeanne Bogardus spoke with Sarah Lutman and Commissioner 
Boas spoke with Lois Gordon, both of the Fleishhacker 
Foundation, and they expressed interest in both projects. 

Debra Lehane reported that monies for 1990 are allocated 
anytime, beginning in January. Some discussion followed 
concerning grant application procedures. 

Ms. Lehane described the procedure for the Panama Pacific 
investigation: War Memorial stage hands would help 
unroll the murals; a conservator would be hired to ensure 
proper handling; materials would be purchased to ensure 
proper storage and re- rolling. Also, a photographer would 
record the investigation. The proposed site for the 
unrolling is the stage floor of the Herbst Theater, which 
has adequate space. 

A meeting with Lois Gordon and Sarah Lutman was proposed, 
prior to application, and discussion followed. 

Discussion of both projects followed: 

Commissioner Fowler inquired whether $60,000 would be 
sufficient to restore the Coit Tower murals. 

Debra Lehane responded that Coit Tower expenses are 
accurately calculated, owing to experience so far. The 
damage to the second floor is not extensive. She has 
checked with the conservator and has a good idea of what 
is involved and what to expect. 

Ms. Lehane noted that the Recreation and Parks Department 
has hired Ken Maley to raise funding for the barrier 
system. They have approached the Luft Foundation. She 
praised Rec/Parks' giving co-responsibility to the Arts 
Commission for this project. They have made the first 
floor barrier system their priority, as their goal is 
opening the murals to the public. Restoration/ conser- 
vation is the Arts Commission's purview. 

The total cost of the barrier system is $108,000. The 
grant originally allowed for about $48,000. The 
conservation expenses overran by $20,000, so there is 
currently $28,000 for the barriers. About $75,000 is 
needed to complete this job. This system underwent 



MINUTES - 3 - FINANCE COMMITTEE 

09/26/89 

I . VAC/D i scuss i on (Cont i nuecQ 

redesign by the Civic Design Review Committee, and became 
much more sophisticated, and aesthetically more pleasing. 

Commissioner Fowler inquired as to whether any other 
possibilities have been considered for funding, other than 
the proposed $60,000 from Fl ei shhacker . Ms. Lehane 
responded that no other f under has been approached. 

Commissioners agreed to schedule a meeting with Sarah 
Lutman, to discuss strategy. 

Dennis Rumsey and Jeanne Bogardus have updated lists 
of corporate funders to be approached. 

Jeanne Bogardus will be on vacation for a month to six 
weeks in October and November. 

Commissioner Boas expressed frustration at delays in the 
grant application process, as 1990 is a timely year for a 
public unveiling of restored Panama Pacific murals, 
coincident with the 50 year Panama Pacific International 
Exposition anniversary celebration. 

Debra Lehane will check with the Office of Historic 
Preservation as to whether or not they are granting again 
this year. Coit Tower has been restored with NEA and 
Office of Historic Preservation monies. Last year, the 
Arts Commission did not put in for a grant, as no one 
realized there would be a shortage of funds. Grant 
applications are due December 15. They are pleased with 
the work so far, and there is the possibility they will 
wish to continue funding the restoration. 

Commissioner Boas inquired why approach them instead of 
Flei shhacker . Ms. Lehane responded that she was not sure 
that Historic Preservation has funds available this year. 

Since Rec/Park wrote the original grant to Historic 
Preservation, Ms. Lehane has spoken with Tim Lilliquist 
for assistance. 

The following Resolution was proposed for presentation to 
the full Commission on October 2: 

Motion to Request authorization for the A DOPTE D 

Director of Cultural Affairs to apply for, 
accept, and expend, through the Friends of 



MINUTES -4- FINANCE COMMITTEE 

09/26/89 

I • VAC/Mural s/Resol uti on (Continued) 

the San Francisco Arts Commission, to the 
Fleishhacker Foundation, funds for: 

a. $60,000 for restoration of second floor murals at 
Coit Tower 

b. $5,000 for Investigation of murals from Panama- 
Pacific International Exposition. 

Moved: Kim Fowler 
Consensus: Unanimous 

II. NEIGHBORHOOD ARTS PROGRAM 

Youth Arts Apprenticeship Program Proposal 

Anne-Marie Theilen described the proposal to provide arts 
training for high school students in internships/ 
apprenticeships in neighborhood arts organizations. 
Students will earn course credit, working one-on-one with 
artists in different media. The apprenticeships will be 
advertised in a newsletter, produced quarterly in the 
amount of 500, to be distributed by school district 
volunteers. The Superintendent of Schools supports the 
proposal. There is a district administrator working 
exclusively with volunteers on this program. (See 
proposal attached). 

Discussion followed regarding staffing/budgeting for this 
program, and regarding year-end evaluations procedures 
for determining success of the program. 

Fe Bongolan noted that NAP must see how many placements 
actually occur, prior to setting ud an evaluation. One 
newsletter has been distributed already, for the purpose 
of soliciting interest, and the response has been 
enthusi asti c . 

Dennis Rumsey stated that outlining evaluation procedures 
at the end of the proposal, and stating the purpose as a 
desire to determine the program's effectiveness, would 
add to the proposal's appeal. 

Director Isaacs noted that as $5,000 is start-up money, 
how does NAP intend to finance the program in the 
future? Mrs. Theilen responded that the San Francisco 
Foundation has encouraged NAP to apply for a three year 



MINUTES -5- FINANCE COMMITTEE 

09/26/89 

II. NAP/Youth Arts Apprenticeship Program (Continued) 

grant. NAP is working with the Apprentice Alliance, a 
neighborhood organization, and will submit a combined 
request. The Alliance works to increase placements for 
young adults. 

The issue of competing grants with the San Francisco 
Foundation was raised. Director Issacs reported that 
while the Arts Commission currently has an application in 
for $7,500 to complete the Arts Policy Plan, this is a 
different category than that being solicited by NAP. 

Dennis Rumsey stated that once the Commission has set its 
programmatic goals, whether this be to enhance existing 
ones or to create new ones, this can be clarified. 

Discussion occurred as to whether the newsletter is the 
most cost-effective way to facilitate placements. The 
newsletter will not be passively mailed out. but will be 
followed up by promotional meetings in schools and with 
neighborhood groups by Anne-Marie Theilen and Fe Bongolan. 
The best procedure is to go ahead with this application 
and wait to see if the Foundation accepts it as is, or 
makes suggested revisions. 

The following Resolution was proposed for presentation to 
the full Commission on October 2: 

Motion to request authorization for the ADOPTED 

Director of Cultural Affairs to apply for, 
accept, and expend, on behalf of the Neigh- 
borhood Arts Program, a Youth Arts Apprenticeship 
Program Proposal through the Friends of the San 
Francisco Arts Commission, to the San Francisco 
Foundation for $5,000. 

III. PRESENTATION/PUBLIC ARTS FUND 

Program requests for allocations from the Public Arts 
Fund/Pre! imi nary Presentation and Pi scussion/Cl ai re 
Isaacs and Dennis Rumsey 

The Public Arts Fund is revenue to be used by the Arts 
Commission, netted from the POPS Concerts, after expenses. 
The Arts Commission splits the net on a 60/40% basis, with 
60% going to the Commission. The City's Administrative 
Code allows the Commission to carry forward this money 
from year to year. It is not required to spend it within 
a given fiscal year. 



MINUTES -6- FINANCE COMMITTEE 

09/26/89 

III. PUBLIC ARTS FUND (Continued) 

The purpose of today's discussion is to familiarize the 
Commissioners with the kinds of uses proposed for the 
monies. No action can be taken at this meeting of the 
Finance Committee, because the final numbers not been 
cal cul ated . 

Director Isaacs explained the various allocations (see 
attached list, "Public Art Fund Requests and Reinstate- 
ments Draft #1"). The three reinstatement priorities are 
Administration, Neighborhood Arts, and the Gallery. 

Discussion concerned the proposed allocations on this 
list. Several requests would be withdrawn should grant 
money be awarded, e.g. NAP's Youth Apprenticeship 
amount of $6,500, and State/Local's Multi-Cultural Arts 
Survey amount of $2,219. 

Adjustments will be made in this list during the next 
month. These amounts are based on a projected $150,000 
that the Arts Commission hopes to net from the POPS. 

An important item not on the list are the monies 
distributed to the Cultural Centers for painting, 
lighting, etc. There is an emergency request for $4,700 
from the Bayview Opera House, to pay salaries. Money will 
be expended from the El Paso grant and hopefully recovered 
from the Public Art Fund. Bayview is experiencing a cash 
flow problem, awaiting money awarded them by the Hotel Tax 
Fund . 

IV. BOARD QF SUP ERV ISORS/ FINANCE COMMITTEE MEETING OF 09/27 

Director Isaacs reported that two requests will be made at 
this meeting tomorrow: 

a. $40,000 for restoration of the California Volunteers 
Monument. 

b. $30,000 supplemental allocation to complete the Arts 
Pol i cy PI an . 

V. OLD BUSINESS 

None . 

V I . NEW BUSI NESS 

None . 



MINUTES - 7 - FINANCE C OMMITTEE 

09/26/89 

VII. ADJOURNMENT 

There being no further business, this meeting adjourned at 
10:10 a.m. 

Submitted by: 



Lemora Martin 







October 11, 1989 



MEMORANDUM 



I Hyde Street 

We 319 

m Francisco. C A 94102 

5 558 3463 



To: 



Mr. Kenneth Dowlin 
City Librarian 

Attention: Public Documents 



DOCUMENT" 5 DEBT 
2!£ue. L'«^ PV 



WOR 
tAgnos 



3MMISSIONERS 

berl F. laRocca 
isldent 

incy Boas 
:e President 

rnon Alley 

inley Elchelbaum 

i Fowler 

nlel Genera 

ne Heaty 

•>n Krlken 

wlla Mesa-Bains. Ph.D. 

Y. Okamoto 

die Rosekrans 

bara Sklar 



OFFICIO MEMBERS 

sldenls of the 
i Arts Museum 
ary Commission, 
inlng Commission, 
creation and Park 
Tmnlsslon 



ECTOR 

Ire N.Isaacs 



From: 



Subject: 



Lemora Martin 

Acting Commission Secretary 

Amendment and/or Correction to Minutes of Finance 



Committee Meeting of the Arts Commission dated: 

September 26, 1989 

For the information of the general public of the City and County of 
San Francisco, please note that the Minutes of the Finance 



Committee of the Arts Commission, for the date noted above, were approved 
with the following correction (s) /amendment (s) : 

Page 4, Item II, Neighborhood Arts Program, Youth Arts Apprenticeship 
Program Proposal, paragraph 3 should be changed to read: 

"Fe Bongolan noted that NAP must see how many placements actually 
occur, prior to setting up an evaluation." 

For the official record, NAP has not distributed a Newsletter. 

Please place this memorandum with your copy of these minutes. 





SP 

A70. 53 
* 2 



DOCUMENTS PERT. 

NOV 81983 

SANI FRA»MC»SCQ 



15 Hyde Street 

!ui»e319 

tan Francisco. CA 94102 

115 558 3463 



M I N U T E S 

,AN rPANClSC^ARTS COMMISSION 
FINANCE COMMITTEE 

Fr i day^October 2 7 

1 : 30 -^3:30 D.m. 

45 Hyde Street. Room 319 



Chair Barbara Sklar called the meeting to order at 
1:40 p.m. 



/AYOR 
\rt Agnos 



:OMMISSIONERS 

tobert F. LaRocca 
'resident 

>lancy Boas 
/ice President 

Vernon Alley 

5tanley Elchelbaum 

dm Fowler 

Daniel Genera 

*nne Healy 

John Krlken 

\malla Mesa-Bains, Ph.D. 

tal Y. Okamoto 

Dodle Rosekrans 

kjrbara Sklar 



:X OFFICIO MEMBERS 

'residents of the 
-ine Arts Museum 
Jbrary Commission, 
banning Commission. 
Recreation and Park 
Commission 



DIRECTOR 
3laire N. Isaacs 



COMMISSIONERS PRESENT 

Barbara Sklar 

Dodie Rosekrans 

Kim Fowler ( ar r . 1:50 p.m.) 



COMMISSIONERS EXCUSED 

Nancy Boas 



STAFF PRESENT 

Claire Isaacs, Director of Cultural Affairs 

Dennis Rumsey, Assistant Director 

Anne-Marie Theilen, Director, Neighborhood Arts Program 

Leah Forbes, Program Coordinator, State/Local Partnership 

Program 
Lemora Martin, Acting Commission Secretary 

1983 POPS CONCERTS/ INCOME- AND EXPENSE REPORT 
Dennis Rumsey 

Mr. Rumsev distributed the Income and Expense Report 
Summary and the Fund Balance Summary. (See attached). 

He noted that the Arts Commission's net share in revenues 
totaled $228,767.00, including the El Paso Natural Gas 
monies . 



PUBLIC ARTS FUN 


p AND RESE 


Dennis Rumsey 




The Fund Balanc 


e Summary 


the Publ ic Arts 


Fund ( PAF 


accrued over th 


e years in 


net profit for 


th i s year . 


must be set asi 


de on the 


Concerts. Of this amount 


start-up money 


for next y 


contract with the Symphon 


figure is based 


on a proj 


from this year 


to the nex 


PAF is $269,357 


. 00 . 



(see attached) lists monies in 
), i.e. some monies which have 
various amounts, and the total 
Part of the money, $525,450.00, 
City's books for the 1990 POPS 
, $256,093 must be reserved as 
ear's POPS Concerts, e.g. the 
y, auditorium rental, etc. This 
ected Q% increase in expenses 
t. The remaining balance in the 



Discussion of this document and the 
the POPS Concerts ensued. 



planning process for 




MINUTES - 2 - FINANCE COMMITTEE 

10/27/89 



3. PROGRAM REQUESTS, P? 1 989_-J_9_90 

Claire Isaacs 

Director Isaacs recommended all Program Requests for PAF 
monies be funded. (See list attached). She reviewed the 
list, briefly describing requests of Arts Commission 
Programs. Brief discussion concerned the Arts Festival, 
for which no request has yet been made. The Festival 
Committee will meet in November and make its recommenda- 
tions . 

4. RESOLUTIONS 

The Following two resolutions were recommended for 
presentation before the full Commission on 6 November: 

Motion to approve the allocation of $50,464 ADOPTED 
of the 1989/1090 Performing Arts Fund to 
include ( I ) $2,200 to Administration; 
(2) $18,164 to the Neighborhood Arts Program; 
( 3 ) $9 , 700 to the Ga 1 1 ery ; ( 4 ) $10, 400 to 
Collection Management; (5) $10,000 to Public Art. 

Motion to authorize the Director of Cultural ADOPTED 
Affairs to allocate $89,350 from the Performing 
Arts Fund to the Friends cf the San Francisco 
Arts Commission, in support of programs bene- 
fitting cultural planning and advocacy, the 
support of emerging Bay Area artists, community 
arts programs, as well as general support of 
the arts in San Francisco. 

Moved: Barbara Sklar 
Consensus: Unanimous 

5. UNFINISHED BUSINESS 

Discussion ensued concerning earthquake damage to the art 
collection at San Francisco International Airport. 

6. NEW BUSINESS 

Director Isaacs wished to establish a regular meeting time 
and date. Commissioner Rosekrans stated she will be out 
of the country in November, and unavailable. Everyone 
else agreed that early mornings are fine. 



I 



MINUTES -3- FINANCE COMMITTEE 

10/27/87 



7 . ADJOURNMENT 

There being no further business, the meeting adjourned at 
2 : 25 p.m. 



Submitted by: 

Lemora Martin 

Acting Commission Secretary 



10/24/89 



PUB.L IC AH I niMh I 989/ I 99U 
Program Requests 



PROGRAM 



DESCRJPTl'Jt- 



AMOUNT 



TOTAL 



Admi n i strat i on 
Neighborhood Arts 

Gal lei v 

Col lection Manaqement 



Pub I ic Art 



State-- Loca 1 



Admi ni strat i on 



Office Computerization 
Arts Festival 



f i le:PAF90 



dr 



Re i nstate 2 , 200 

Reinstate 3 , 1 64 

Neighborhood Festivals 15,000 

Resource Projects 6,500 

Reinstate 4,7 00 

CAC match 10,000 

General Operations 5,000 

Mattiny rind Framing 2,000 

Transp . /Tnstal I at ion 2,000 

Photography 2,000 

Conservation 4,500 
Special equipment 900 

Photo documentation 1,500 

Printing/Art in Public 5,000 

Places brochure 

Mai n tenance/Conservati on 5 , 000 

CAC match 10,000 

Salary (Forbes) 5,400 

General Operations (rent) 7,697 

Fiscal fees 1,473 
Arts Pol icy Plan 27 8 

Multi-cultural Arts Survey 2,219 

Art House (rent) 2,933 

Memberships 1,000 

Conferences/travel 4,000 

Program support 5,000 
Rei mbursements : 

Bayview Opera House 4,300 

Collection Mgt . /Computer 1,050 
Conference 

Total Admi ni strast i on 

Four M) c.omputer stations/ 
software programs 

No request at this time 



Total Reinstate 
Program requests 

Grand total 



10,064 
12 9,750 

139,814 



2 , 200 

3, 164 
21 ,500 

4, 700 
1 5,000 



1 1 ,400 



1 1 ,500 



30,000 

10,000 

5,350 
15,350 
25,000 



10/23/89 



POPS 19 89 
SUMMARY 



Income and Expense Report 



INCOME 



Ci ty all ocati on 
Ticket proceeds^ 

Total 



585,007 
497,491 

1 ,082,498 1 ,082,498 



EXPENSE 



Musicians 320,735 

Arti sts/conductors 1 68 , 000 

Publ ici ty/Advert. is ing 83,818 

Auditorium rental 52,702 

Sound and Lighting 36,089 

Other production expense 78,834 



Total 



740,178 740,178 



INCOME OVER EXPENSE 



342,320 



SHARE 



60% Arts Commission 
El Paso Nat. Gas 
Total 



205,392 

23,375 

228,767 



40% Symphony 

El Paso Nat. 

Total 



Gas 



136,928 

23,375 

160,303 



dr 



10/23/89 



POPS 1989/1990 



Fund balance 
as of 9/15/89 



525,450 



Reserve for 1990 

TPA's/Misc. 

♦Symphony contract 

Sound 

Lighting 

Auditorium rental/other 

Tablecloths 

Plants/stage & lobby 

Bal loons/decor 

Total 

Bal ance 



12,500 

122,493 

24,000 

17,000 

57,000 

6,500 

1 ,600 

15,000 

256,093 256,093 

269,357 



*To augment 1991 Municipal Symphony Fund of $585,007. 
Assumption: 1990 contract w/Symphony will increase 
to $707,500. 






ile:PC dr 




5P 

A70,33 
« 2 



> Hyde Street 

lite 319 

in Francisco, CA 94102 

15 558 3463 



AYOR 
rtAgnos 



OMMISSIONERS 

Dbert F. LaRocca 
esldent 

ancy Boas 
ce President 

srnon Alley 

anley Elchelbaum 

m Fowler 

anlel Genera 

one Heary 

>hn Krlken 

malla Mesa-Bains. Ph.D. 

3l Y. Okamoto 
ft odle Rosekrans 
Barbara Sklar 



(OFFICIO MEMBERS 

•esidents of the 
ne Arts Museum 
orary Commission, 
■annlng Commission, 
ecreatlon and Park 
ommisslon 



DOCUMENTS DEPT. 
DEC % % 

SAWI FKAlMCo.00 



MINUTES 
SAN FRANCISCO- ARTS COMMISSION 
•^ FINANCE COMMITTEE 
.^5 December, 1989 
8:30 a.m. 
45 Hyde Street - Room 319 

Chair Barbara Sklar called the meeting to order at 8:45 
a.m. 



Commissioners Present 
Barbara Sklar 
Nancy Boas 



Commissioners Excused 
Kim Fowler 
Dodie Rosekrans 



Staff Present 

Claire Isaacs, Director of Cultural Affairs 

Dennis Rumsey, Assistant Director SFAC 

Lemora Martin, Acting Commission Secretary 

Leah Forbes, State/Local Partnership Program Coordinator 

Others Present 

Louise Jordan, SFAC Gallery Advisory Board Member 

1 . YOUTH ARTS FESTIVAL 

Discussion began concerning monies in the Public Art Fund 

Commissioner Sklar requested that Committee members be 
given a regular, current list of allocations, and of this 
Fund balance, so that they are always up-to-date. 

Mr. Rumsey responded that this is available, and he will 
begin providing it to the Committee members on a regular 
basis. 



IRECTOR 
talre N. Isaacs 




Director Isaacs stated that the Youth Arts Festival (YAF), 
initially founded by the Arts Commission, had become 
independent, with minimal Arts Commission participation 
in 1988. It is currently not in the Arts Commission 
budget, but receives some funding and staff assistance. 
Festival Committee Chair Amalia Mesa-Bains, who works with 
the schools, desires to bring it back to the Commission. 

Commissioner Mesa-Bains has stated that the schools 
involved in the YAF tend to be the 'perimeter' schools, as 
opposed to the inner city schools, due to greater 
pressures, overworked principals and teachers, and the 
like. The purpose of this allocation is to get these 
children involved. 

Director Isaacs will provide this Committee with a copy of 
the YAF budget. 



MINUTES - 2 - FINANCE COMMITTEE 

12/05/89 

1. YOUTH ARTS FESTIVAL/Di scussion (Continued) 

The following recommendation was made for presentation to 
the full Commission on 6 December: 

Motion in support of the Arts Festival Committee's A 
recommendation to expend $10,000 from the Public Art 
Fund in support of a special project to link under- 
represented neighborhood schools, not currently 
participating in the Youth Arts Festival, with 
community arts organizations to leverage schools' 
participation in the Youth Arts Festival; the amount 
is intended to support up to four schools' participation 
at $2,500.00 each; said funding of $10,000 to be 
transferred to the Arts Festival account. 

Moved: Barbara Sklar 
Consensus: Unanimous 

2. ARTS COMMISSION GALLERY 

The Committee discussed proposed reappl ication to 
several foundations, to cover the Gallery's basic 
programming expenses. 

After brief discussion, the amount requested from the 
Jewett Foundation was increased from $5,000.00 to 
$7,500.00. 

The following recommendation was made for presentation to 
the full Commission on 6 December: 

Motion to authorize the Director of Cultural A 
Affairs to apply for, accept, and expend, through 
the Friends of the San Francisco Arts Commission, 
funds for Gallery program expenses to: Security 
Pacific Bank for $15,000.00; Bank of America for 
$2,500.00; and Jewett Foundation for $7,500.00. 

Moved: Barbara Sklar 
Consensus: Unanimous 

At Director Isaacs' request, Agenda Item 4 was heard next, 

3. STATE/LOCAL PARTNERSHIP PROGRAM 

Discussion concerned allocated monies for work contracts, 
to complete the Arts Policy Plan. They include the 
$30,000.00 supplemental allocation from Grants For The 
Arts, and $10,000 from the San Francisco Foundation, for 
which the award letter has just been received. 



MINUTES -3- FINANCE COMMITTEE 

12/06/89 

3. STATE/LOCAL (Continued) 

Commissioner Boas noted that work on the Moscone Joint 
Committee is not proceeding, due to lack of staffing. She 
inquired whether the funds from the supplemental 
appropriation for the Arts Policy Plan could be diverted 
for this use. Director Isaacs explained that the 
supplemental was justified on the basis of completing the 
Arts Policy Plan and the funds needed to be used for that 
purpose. Furthermore, the funds for coordinating public 
art are drawn from the 5% administrative portion of the 
percent for art program and are available for that purpose 
only. 

Some further discussion concerned the revised roles of 
these facilitators in convening cluster groups; since a 
decision was made not to reconvene the original focus 
groups. 

The following recommendation was made for presentation to 
the full Commission on 6 December: 

Motion endorsing work contracts for Arts Policy A 
Plan, approved in Program Committee Meeting on 
November 21, in the following amounts: 
Elizabeth Kennedy $4,090.00 

Devorah Major 875.00 

Public Research Institute, S.F. State U. 5,514.00 
Jean Wong, Program Asst. 5.570.00 

Total $16,049.00 
Moved: Nancy Boas 
Consensus: Unanimous 

During the above discussion Commissioner Sklar left the 
meeting from 9:55 a.m. and returned at 10:05 a.m. 

4. ARTS COMMISSION RELOCATION 

Director Isaacs reported that the Arts Commission and 
all other tenants will soon be evicted from 45 Hyde Street 
by the Main Library, who owns the building. Due to damage 
to the Main Library during the October 17 earthquake, 
the entire building is needed to store books and house 
Library staff. 

Discussion ensued concerning various relocation prospects, 
including the most appropriate and promising one at 25 Van 
Ness Avenue, suggested by the Real Estate Department. 






1 



MINUTES -4- FINANCE COMMITTEE 

12/05/89 

4. ARTS COMMISSION RELOCATION (Continued) 

Director Isaacs and several staff members have seen the 
second and sixth floors, and the basement, which has 
storage facilities and a meeting room. The fourth floor 
has possible additional space for the State/Local 
Partnership Program and ArtHouse. 

Considerable discussion ensued concerning the available 
space and which package would best suit the Arts 
Commission's needs. 

The second floor is $1.34 per square foot, and would cost 
$3,709.00 per month, including janitorial services but not 
electricity or telephones. 

The basement is also $1.34 per square foot, or $3363.00 
per month. 

The sixth floor would cost about $3,700.00, and would be 
appropriate for the Friends of the SFAC and State/Local 
Partnership staffs, but Phil Aissen of Real Estate doubts 
the Arts Commission could initially negotiate this. 

Other possibilities, including renting the entire 
basement for office space as well as meeting and storage 
space, were discussed. 

Director Isaacs reported that the Mayor's Office supports 
Arts Commission relocation. He suggested the Commission 
investigate the Hamm's Brewery building. However, that is 
an inconvenient location for transportation and 
accessibi 1 ity . 

Moving expenses will be $10,000.00; telecommunications 
installation will be about $10,000.00; and Real Estate 
will require at least $5,000.00 to negotiate the lease. 

Director Isaacs stated she must reassure the Real Estate 
Department of the Arts Commissioners' support. She urged 
that the Commissioners support a move to 25 Van Ness 
Avenue, appearing personally to lobby this item when it 
comes before the Finance Committee and the full Board of 
Supervisors. 

The following recommendation was made for presentation to 
the full Commission on 6 December: 



MINUTES -5- FINANCE COMMITTEE 

12/05/89 

4. ARTS COMMISSION RELOCATION (Continued) 

Motion in support of Director Claire Isaacs' search A 
for Arts Commission space in the Civic Center area; 
for various reasons of accessibility and the arts 
presence; for enough work and meeting space for 
existing staff together under one roof; and for 
storage for the City art collection which is in 
jeopardy. 

Moved: Barbara Sklar 
Consensus: Unanimous 

5. GENERAL FUND BUDGET REQUESTS 

Mr. Rumsey reported that Budget Analyst Theresa Si rota 
requested that the Commission phone her this week to meet 
to discuss the baseline for 1990. This can include a 
reinstatement of what was lost this year, or can be what 
the actual 1989-90 budget actually is. 

Director Isaacs stated that by the February, 1990 Regular 
Monthly meeting, a definite resolution will be needed in 
support of budget requests for the next year. 

In the meantime, she briefly outlined Program requests: 

Civic Design will need a half-time Architectural 
Assistant, for which she has requested that John Kriken 
prepare a job description. The projected salary is about 
$20,000.00. 

At the Retreat on December 21, a presentation showing 
staff salaries matched against those of other departments 
will be presented. 

Commissioner Sklar noted that making these salaries 
equitable may be the first priority. However, she added 
that the Commissioners don't have a clear enough picture 
to be able to definitely say what the priorities are. 

The Gallery wants to increase their operating expenses 
budget to $20,000.00, up from $17,000.00. They have not 
had an increase in five years. 

Director Isaacs would like to create one Curator III 
position out of the General Fund, to be in charge of the 
Public Art Program, and hire additional staff or consul- 
tants, depending on how the Program waxes and wanes. 
The 5% currently allocated for administration, out of the 



MINUTES -6- FINANCE COMMITTEE 

12/05/89 

5. GENERAL FUND/1990 Program Requests (Continued) 

2% for art, is insufficient to adequately staff the 
Program. Getting one position out of the General Fund 
would allow enough funding to do everything that is 
needed. 

Commissioner Boas expressed frustration that the money 
allocated for the Moscone Joint Committee has been used 
up, with no tangible results, and no one currently 
staffing it, since the departure of Molly Lambert. 

Discussion ensued as to how the Curator III position 
would solve this and many other problems, e.g. if money 
for public building construction should dry up, the 
Curator III job would still exist because it would not be 
dependent on 5% of the percent for art budget. 

Commissioner Sklar supported this plan. 

Director Isaacs stated her desire to make State/Local a 
line item in the City budget. The money from the 
California Arts Council decreases yearly, and considering 
what this program does for the City at large, some money 
should be forthcoming to support it. $10,000.00 to match 
the State money would be appropriate. 

Director Isaacs listed other needs at the Arts Commission 

a. another fulltime clerical staff person, 

b. computers, plans for which are currently underway, 

c. Collections Management funds to repair damaged 
frames, glass, and other miscellaneous expenses, 

d. Administration money — several thousand dollars — 
e.g. telephones and postage have increased, 

e. modest NAP operating expenses increase, from 
$1,000.00 to $4-5,000.00, 

f . Festival money, so Arts Commission can produce an 
appropriate annual Festival again — $30,000.00. 

These Program Requests will be presented at the December 
21 Retreat, along with how they fit into the General 
Fund. 

Commissioner Sklar suggested that Director Isaacs and Mr. 
Rumsey come up with some creative programming ideas to 
present at the Retreat, e.g. what would they like to see 
the Arts Commission do that it is not doing. 



MINUTES - 7 - FINANCE COMMITTEE 

12/05/89 

5. GENERAL FUND/Retreat Discussion (Continued) 

Director Isaacs agreed, responding that this is why 
getting things allocated to the General Fund is critical, 
so that the Public Art Fund can be used for experimental 
and creative projects. 

Dennis Rumsey stated that one of the priorities should be 
to try to pul 1 from the General Fund, on a guaranteed 
annual basis, the monies necessary to support the 
continuous, ongoing programs . 

While the Public Art Fund Account has been very benevolent 
this year, the Arts Commission cannot always look forward 
to seeing $200,000.00 a year available for allocation; 
that is wholly dependent on how successful the POPS season 
is. 

Commissioner Sklar accepted Director Isaacs' invitation to 
act as facilitator at the December 21 Retreat, with the 
Finance Committee leading off the discussion. 

The Retreat will probably be held at the Majestic Hotel. 

Commissioner Sklar requested that Director Isaacs and Mr. 
Rumsey prepare some budget pie charts for the Commission- 
ers to study ahead of time, so a lengthy orientation will 
not be necessary. 

6. UNFINISHED BUSINESS 
None. 

7. NEW BUSINESS 
None. 

8. ADJOURNMENT 

There being no further business, the meeting adjourned at 
10:05 a.m. 



Submitted by: 




Lemora Martin 

Acting Commission Secretary 




A7C33 

« i 



AGENDA 



DOCUMENTS DEPT. 

FEB 5W0 

miiAI \e\ » IROAPV 



15 Hyde Street 

!;uite319 

,;an Francisco. CA 94102 

111 5 558 3463 



"^" FINANCE COMMITTEE 
SAN FRANCISCO ARTS COMMISSION 

5 FEBRUARY 1990 



2:00 p.m 



MYOR 
KrtAgnos 



COMMISSIONERS 

tobort F. LaRocca 
'resident 

Jancy Boas 
lice President 

i 'ernon Alley 

tanley Eichelbaum 
, :im Fowler 

)anlel Genera 
Anne Healy 

ohn Krlken 

kmalla Mesa-Bains. Ph.D. 

!al Y. Okamoto 
Oodie Rosekrans 

Barbara Sklar 



II 



Kimball's Restaurant - Grove and Franklin Streets 

BRIEF DESCRIPTION OF GRANTS REQUESTS FROM NEIGHBORHOOD ARTS 
PROGRAM WHICH WILL BE FORMALLY REQUESTED AT THE NEXT FINANCE 
COMMITTEE MEETING 

APPR OVAL, AFTE R DISCU S S I ON, O F REQUEST TO CALIFORNIA ARTS 
COUNCIL FOR $50,500 BENEFITTING THE STATE/LOCAL PARTNERSHIP 
PROGRAM AND THE ARTS COMMISSION GALLERY. 



III. UNFINISHED BUSINESS 



IV. NEW BUSINESS 



V. ADJOURNMENT 



IX OFFICIO MEMBERS 
'residents of the 
•line Arts Museum 
Ibrary Commission, 
'lanning Commission, 
lecreation and Park 
Commission 



JIRECTOR 
Claire N. Isaacs 





To: Members of the Finance Committee 
From: Claire Isaacs, Director 
Re: CAIifornia Arts Council grant reqeust 
Date: February I, 1990 



The purpose of our meeting is to give approval for 
a request to the California Arts Council for $50,500 
through the STATE/LOCAL PARTNERSHIP PROGRAM grant 
category of the Arts Counci I . 

This grant request is an annual request which we have 
participated in for ten years. For the past sever I years 
we have reuqested funds: 

I: Level I - this supports the basic administrative costs of 
the State/Local Partnership Program operation, 
partial payment of Leah Forbe's salary, rent, supplies 
The CAC grants these funds almost automatically 
to the qualified local arts agency. It must be matched, 
but we have already budgeted for the match through 
the Pub I ic Art Fund. 

II. Level II - this portion of the grant allows a local arts 

agency to pursue programs. The programs include in our case: 

a) continuation of ArtHouse, the highly successful referral 

program which we share with the Caliornai Lawyers for the Arts. 
CLA raises the neeessary matching funds. 

bl $10,000 for continuation of the Arts Policy Plan Project, 
adminsi trati ve assistant costs 

cl $18,000 for the Art Gallery, for certain ongoing programs, 
including education, installation, and graphic design 

All of the above is consistent with and similar to the past two years 
grants application. The CAC has indicated they are interested in 
continuing to support these programs, which comply with their guidelines, 

Apporva I will mean that the grant can be applied for by the grant 
deadline of February 26, 1990. 

The program committtees, Visual Arts and State/Local, have already 
approved the grants for content. There is no burden on the Arts Commission 
beyond that we have already assumed through the Public Arts Fund 
allocations, We wuld be obligated to continue our funding through the 
PAF to the Gallery and State/Local which we are already doing in the present 
fiscal year, continue through the 1990/91 fiscal year, 

I highly recommend approval of this grant applciation, without which the 

State/Local Program cannot continue, Art House woud I end, and the 

Art Galelry would suffer a severe loss of staffing and programming funding. 




A70.33 
* 2 



45 Hyde Street 

Suite 319 

San Francisco. C A 94 1 02 

115 558 3463 



MINUTES 
•^ FINANCE COMMITTEE 
SAN FRANCISCOrARTS COMMISSION 
, 5 FEBRUARY 1990 
2:00 p.m. 



DOCUMENTS DEPT. 

FEB 2 199U 

GAN FRANCISCO 

PUBLIC I.IMMApv 



Kimball's Restaurant 



Grove and Franklin Streets 



MAYOR 
\rt Agnos 



COMMISSIONERS 

?obert F. LaRocca 
'resident 

vlancy Boas 
Ace President 

Vernon Alley 

Stanley Eichelbaum 
I dm Fowler 
Oanlel Genera 

\nne Healy 

lohn Krlken 

\malla Mesa-Bains. Ph.D. 
[tot Y. Okamoto 
Oodie Rosekrans 
Barbara Sklar 



EX OFFICIO MEMBERS 

('residents of the 
fine Arts Museum 
Ibrary Commission, 
'fanning Commission, 
Recreation and Park 
Commission 



JIRECTOR 
Claire N. Isaacs 




Commissioner Sklar called the meeting to order at 2:10 p.m. 

COMMISSIONERS PRESENT COMMISSIONERS EXCUSED 

Barbara Sklar Dodie Rosekrans 

Nancy Boas 
Kim Fowler (arr. 2:40 p.m.) 

STAFF PRESENT 

Claire Isaacs, Director of Cultural Affairs 

Anne Meissner, SFAC Gallery Director 

Anne Smith, Coordinator of Community Relations and Festivals 

Leah Forbes, State/Local Partnership Program Coordinator 

Jeanne Bogardus, Executive Director, Friends of the SFAC 

Lemora Martin, Acting Commission Secretary 

OTHERS PRESENT 

Louise Jordan, Member, SFAC Gallery Advisory Board 

BRIEF DESCRIPTION OF GRANTS REQUESTS FROM NEIGHBORHOOD ARTS 
PROGRAM AND OTHER BUDGET REQUESTS 

Director Isaacs opened discussion of several budget items: 

Curator II positions/Art In Public Places Program 

Director Isaacs reported that she has been conferring with the 
Civil Service Classifications Director. It is possible that the 
AC, if it has the money, will not have to go through the entire 
budget process to add another position for this program since it 
is not funded by the General Fund. It may be possible to upgrade 
one position so that it can be supervisory to the others. 

Architect position/Civic Design Review 

Director Isaacs stated that City Architect Norman Karasick 
advises that the correct level for this position is Architect 
5268, as it is a licensed architect. He is assisting with 
developing the job description. 

Director Isaacs proposed changing the fiscal year for the Public 
Art Fund requests to January through December, from July through 
June, to coincide with the time frame for availability of monies. 
This should ease the cash flow problems experienced by State/ 
Local, the Gallery, and the Neighborhood Arts Program (NAP). She 
proposed doing a current budget for July through December, 1990 
only; determination of everyone's needs for this period will be 



MINUTES/FINANCE COMMITTEE 2 02/05/90 

I . BUDGET REQUESTS/Publ ic Art Fund Requests/Discussion (Continued) 

made during the next two Finance Committee Meetings. In August, 
budget needs will again be determined for January - December, 
1991. There is money in the Public Art Fund now for July - 
December . 

Commissioner Sklar noted that the NAP requests will be voted on 
at today's meeting, rather than at the next Finance Committee 
Meeting, as stated on the Agenda. 

Director Isaacs added that next month, the NAP Hotel Tax Fund 
requests will be voted on. Today, the NAP Cultural Center 
requests will be voted on. 

Summary of R equests : 

Bayview Opera Hous e: $5,000 for materials and supplies for 
recording studio and darkroom; essential office equipment of word 
processor and printer; will improve earned income capability of 
Center and save on graphics expenses. 

Mission Cultural Center : $5,000 for drapes to separate hallway 
from theater and darken theater space and for lobby design and 
materials to begin project of area for concessions and retail 
sales which will increase earned income to the Center. 

South of Market : $5,000 to improve access to theater space and 
complete walls to enclose theater space, which will increase use 
of theater and potential for rental income. 

Western Addi bion : $5,000 for theater maintenance, supplies and 
wiring; Gallery lighting, administrative office and lobby 
refurbishment; to increase appeal for rental of theater and 
improved earned income to the Center. 

The following recommendation was made for presentation to the 
full Commission at today's Regular Monthly Meeting: 

RESOLVED, that the Arts Commission approves allocation A 
by the Director of Cultural Affairs in the amount of 
$20,000 total from the Arts Commission's Public Arts 
Fund for facilities enhancement and special projects, 
to be divided equally among the four Cultural Centers. 

Moved: Barbara Sklar 
Consensus: Unanimous 

Commissioner Sklar reiterated the necessity of advance financial 
planning so that when priorities are discussed, this Committee 
can know where the money is on a regular basis. She cited two 
priorities that will probably not get funded by the City — the 
Gallery Marketing Study and the NAP Study — and suggested the 
Friends assist with investigating some outside funding sources. 



MINUTES/FINANCE COMMITTEE 3 02/05/90 

I. BUDGET REQUESTS/DISCUSSION (Continued) 

She requested a list of Friends Advisory Board Members, with a 
list of who knows who in what foundation; also, a list cross- 
referencing Arts Commissioners with contacts in various 
foundations. She stressed the need to begin to fundraise from 
the private sector. 

POPS Discussion 

Director Isaacs briefly described current negotiations for the 
upcoming POPS concerts. She expressed a desire, with 
Commissioner Sklar's support, that at least two Arts 
Commissioners will participate in discussions with El Paso 
Natural Gas Corporation, who underwrite the opening night. 

Discussion occurred regarding the AC relationship with El Paso. 
Commissioner Boas suggested getting a larger grant from them in 
exchange for a Gannett advertisement poster featuring El Paso's 
logo, on the bus shelters. Everyone enthusiastically concurred. 

End of Discussion. 

II. APPROVAL, AFTER DISCUSSION, OF REQUEST TO CALIFORNIA ARTS 
COUNCIL FOR $63,000 BENEFITTING THE STATE/LOCAL PARTNERSHIP 
PROGRAM AND THE ARTS COMMISSION GALLERY. 

Leah Forbes corrected the amount to be $63,000.00, rather than 
$50,500.00 stated on the Agenda. 

Director Isaacs briefly defined Levels I and Level II funding. 
Level I supports the basic administrative costs of Program 
operation -- partial payment of Leah Forbes salary, rent, 
supplies; Level II allows a local arts agency to pursue programs, 
e.g. ArtHouse, the Arts Policy Plan Project, and the Gallery's 
ongoing programs. 

Discussion occurred with emphasis, again, on the need to know 
ahead of time and the process whereby the Programs arrive at 
their budget priorities and bring them before the Commission. 
Jeanne Bogardus stated that ways in which the Friends can assist 
the AC with development should be discussed at the upcoming joint 
Friends Advisory Board/Arts Commissioners meeting. 

Gallery Director Anne Meissner stated she would like further 
discussion, at a later time, of the proposed Marketing Study of 
the Gallery, as discussed at the Special Meeting of December 21, 
1989. 

Anne Meissner distributed information relating to the Gallery 
portion of the CAC request, $18,000.00 (see attached). 

Commissioner Fowler arrived during this discussion, at 2:40 p.m. 



MINUTES/FINANCE COMMITTEE 4 02/05/90 

II. CALIFORNIA ARTS COUNCIL GRANT REQUEST (Continued) 

She expressed her frustration at being notified last Thursday 
that these items must be discussed and voted on today, Monday, 
with so little notice. 

Jeanne Bogardus responded that the AC needs to create a grant 
submittal calendar. 

End of discussion. 

The following recommendation was made for presentation before the 
full Commission at today's Regular Monthly Meeting: 

RESOLVED, that the San Francisco Arts Commission, through A 
the Friends of the San Francisco Arts Commission, applies 
for, accepts and expends a grant from the California Arts 
Council's State/Local Partnership Program in the amount 
of $63,000.00 for the following purposes: 

$12, 500 . 00 Level I funding for the State/Local Partnership 
Program Coordinator's salary, with a match from the Public 
Art Fund; 

$50 , 500 . 00 Level II funding in the following amounts: 

$22 ,500.00 for the ArtHouse Project, with $15,000 being 
allocated to the Project Manager and $7,500 to a part time 
program assistant, with a match provided by California 
Lawyers for the Arts; 

$10, 000 . 00 for a part time State/Local Program Assistant to 
provide support for the implementation of the Arts Policy 
Plan, with office rent acting as matching funds and the 
balance from the Public Art Fund; 

$1 8 , 000 . 00 to expand the Arts Commission Gallery's " Exploration : 
City Site " from single artist's work to collaborative 
installations, and to continue artistic, curatorial, and 
critical honoraria, technical and administrative assistance, 
and materials in support of exhibitions; to be matched by 
foundations and the Public Art Fund. 

III. UNFINISHED BUSINESS 

Discussion returned to the necessity of scheduling Finance 
Committee Meetings in advance and the difficulties of meshing 
everyone's schedules. It was agreed to meet at 9:00 a.m. on 
February 20. 

IV. NEW BUSINESS 

Commissioner Boas stated that the bus shelter posters -- promised 
by Gannett -- advertising San Francisco cultural events in the 
wake of the October 17, 1989 earthquake, have not yet appeared. 



MINUTES/FINANCE COMMITTEE 



02/05/90 



IV. NEW BUSINESS (Continued) 



Leah Forbes responded that Dorothe Madsen, Director of Arts and 
Tourism, under whose responsibility this lies, told her by 
telephone last December that a major advertising campaign would 
begin in January, 1990. However, Dorothe Madsen resigned at the 

Leah Forbes stated she would follow up with a 
new Director, Mary Beth Cavanaugh. 



end of December, 
phone call to the 



ADJOURNMENT 



There being no further business, 
p.m. 



the meeting adjourned at 2:55 



Submitted by: 




Lemora Martin 

Acting Commission Secretary 




DOCUMENTS DEPT. 

FEB 3 1990 



SAN FRANCJiiCO 



5 Hyde Street 
|jite 319 

pn Francisco. C A 94102 
15 558 3463 



I. 



1AYOR 


II . 


rt Agnos 






III. 


COMMISSIONERS 




Dbert F. LaRocca 


IV. 


esldent 




ancy Boas 




ce President 




3rnon Alley 




anley Eichelbaum 




m Fowler 




anlel Genera 




nne Healy 




>hn Kriken 




Tialla Mesa-Bains, Ph.D. 


V. 


ni Y. Okamoto 


Ddie Rosekrans 




nrbara Sklar 






VI . 


C OFFICIO MEMBERS 


VII . 


esldenls of the 


ie Arts Museum 




Drary Commission. 


VIII 


anning Commission. 




^creation and Park 




ommission 


IX. 


RECTOR 


X. 


aire N. Isaacs 





AGENDA 
^ FINANCE COMMITTEE 
SAN FRANCISCO ARTS COMMISSION 
g, 20 FEBRUARY 1990 
9:00 a.m. 



45 Hyde Street - Room 319 
ROLL 

APPROVAL OF MINUTES 02/05/90 

NEIGHBORHOOD ARTS PROGRAM/HOTEL TAX FUND APPLICATION 
ARTS COMMISSION GALLERY 

A. Increase in application to Bank of America 
from $2,500.00 to $5,000.00 

B. Approval of application to LEF Foundation 
in the amount of $15,000.00 

DISCUSSION OF PUBLIC ART FUND/ JULY - DECEMBER 1990 

DISCUSSION OF MARKET STREET SPECIAL FUNDS 

STAFFING, MARKET STREET ART IN PUBLIC PLACES (JILL MANTON) 

FUNDING OF PERCENT FOR ART ADMINISTRATION 

FESTIVAL COMMITTEE REQUEST FROM FESTIVAL 2000 MASK PROJECT 

APPROVAL OF STATE/LOCAL PARTNERSHIP PROGRAM'S MULTI- 
CULTURAL ARTS SURVEY CONTRACT WITH PUBLIC RESEARCH 
INSTITUTE 

XI. BUDGET UPDATE/PRIORITIES & POSSIBILITIES 

XII. UNFINISHED BUSINESS 

XIII. NEW BUSINESS 

XIV. ADJOURNMENT 




* 




SF 

A 70 .33 
#2 



> Hyde Street 
jite319 

in Francisco. C A 94102 
5 558 3463 



,SAN 



BUSINESS^SCIENCe 

Documents dept. 
MAR 2 -1990. 

^M I N U T E S ..«,o^r> 

^F'lNANCE COMMITTEE SAN F ^ooaRY 

FRANCISCQ^ARTS COMMISSIOlPUBUC *•»»«*" 

2kD^ FEBRUARY 1990 



Hvde 



9 :00 a.m. 
Street - Room 



19 



Commissioner Sklar called the meeting to order at 9:10 a 



m 



I. 



WWOR 
tAgnos 



DMMISSIONERS 

ibert F. LaRocca 
•asident 

ancy Boas 
;e President 

irnon Alley 

anley Eichelbaum 

n Fowler 

jniel Genera 
. me Healy 
. hn Kriken 

,nalia Mesa-Bains. Ph.D. 
lii Y. Okamoto 
l>die Rosekrans 
t-rbara Sklar 



1 OFFICIO MEMBf RJ5 _ 

lasidents ot the 
IS Arts Museum 
I Tory Commission, 
hnning Commission. 
I creation and Park 
^ immission 



SECTOR 
(aire N. Isaacs 



COMMISSIONERS EXCUSED 

Dodie Rosekrans 



ROLL 

COMMISSIONERS PRESENT 

Barbara Sklar 

Nancy Boas 

Kim Fowler (arr. 9:10 a.m.) 

STAFF PRESENT 

Claire Isaacs, Director of Cultural Affairs 
Dennis Rumsey , Assistant Director, SFAC 
Anne Meissner, SFAC Gallery Director 

Anne Smith, Coordinator of Community Relations and Festivals 
Fe Bongolan, Assistant Director, Neighborhood Arts Program 
Leah Forbes, State/Local Partnership Program Coordinator 
Jeanne Bogardus. Executive Director, Friends of the SFAC 
Lemora Martin, Acting Commission Secretary 

APPROVAL OF MINUTES 02/05/90 

Commissioner Boas MOVED, and Commissioner Sklar SECONDED approval 
of the Minutes of the Committee Meeting of 02/05/90. 



III. NEIGHBORHOOD ARTS PROGRAM/HOTEL TAX FUND APPLICATION 

Director Isaacs stated that NAP is applying, as it does annually, 
for a grant from the Hotel Tax Fund for $,149,050.00. This is an 
ongoing funding source to be used for several purposes: The 
Cultural Centers, Chinatown Neighborhood Arts, community arts 
programs, and the Sheriff's Department Re-entry Arts Program. 
This request represents an increase of 10% this year over 
1969/90. 




Anne Smith stated that Sharon Coombs and Kary Schulman of Grants 
For the Arts are very supportive and encouraged reappl i cat ion . 
This money is almost half the overall NAP budget of $277,050.00. 
It covers program costs of above-mentioned programs in the 
community, administered through NAP. 

After Prief discussion, the following recommendation was made for 
presentation before the full Commission on 5 March, 1990: 

MOTION TO AUTHORIZE the Director of Cultural Affairs A 
to apply for, accept, and expend, on behalf of the 
Neighborhood Arts Program, a grant from the Hotel 
Tax Fund Grants For The Arts Program in the amount 



. 



. 



$34 


,000 


,00 


36 


,300 


.00 


17 


,500 


.00 


6 


500 


00 


6 


,500 


.00 


17 


,500 


.00 


13 


,250 


.00 


17 


500 


00 



MINUTES/FINANCE COMMITTEE 2 02/20/90 

III. NAP/HOTEL TAX FUND RECOMMENDATION (Continued) 

of $149,050.00, to be administered through the 

Neighborhood Arts Program, for contractual program 

costs in the following amounts: 

Cultural Centers 

Chinatown Neighborhood Arts 

Programs in the Community: 

Visitacion Valley 

Sunset District 

Richmond District 

Tenderloin (Hospitality House) 

Potrero Hill Neighborhood House 

SF Sheriff's Department Re-Entry Arts 

Moved: Nancy Boas 
Consensus: Unanimous 

IV. ARTS COMMISSION GALLERY 

A. Increase in application to Bank of America from $2,500.00 to 
$5,000.00. 

Anne Meissner stated that both Marti Campbell and Bonnie 
Earl s-Sol an , of the Curatorial Department of B of A, 
recommend that the Gallery's request to Bank of America 
Foundation be increased from $2,500.00 to $5,000.00. 

The following Recommendation was made for presentation before the 
full Commission on 5 March, 1990: 

MOTION TO APPROVE an increase in the San Francisco Arts A 
Commission Gallery's application to the Bank of 
America Founaation from $2,500.00 to $5,000.00. 

Moved: Nancy Boas 
Consensus: Unanimous 

Commissioner Fowler arrived at 9:15 a.m. 

B. Approval of application to LEF Foundation in the amount 
of $15,000.00 - Discussion 

Anne Meissner stated that the LEF Foundation is very 
interested in funding something at the Gallery, 
particularly the outdoor projects. 

The Gallery had not previously approached LEF because the 
Arts Commission's Market Street Art Enrichment Program was 
already applying to them, but Ms. Meissner was assured by 
LEF that multiple applications from the Arts Commission 
would not pose a problem. 



MINUTES/FINANCE COMMITTEE 3 02/20/90 

IV. GALLERY/LEF Foundation Discussion (Continued) 

The grant request will be $15,000.00. The Gallery has 
received this amount from Security Pacific Bank in the past, 
but they may not be interested in giving the Gallery money 
this year. They will be opening their own Gallery at 50 
California Street. 

LEF will not, however, grant money until October. 
Commissioner Sklar suggested applying for another Security 
grant anyway. Ms. Meissner also noted that a group has been 
allocated a sizeable sum of money from Festival 2000 to do 
an outdoor piece at the Gallery during the summer. 

Some discussion occurred concerning two grant applications 
coming from the Arts Commission simultaneously. Director 
Isaacs stated that she would talk to Art in Public Places 
Coordinator Jill Manton concerning the status of the Market 
Street grant application to LEF, and explore the possibility 
of combining the two requests into one package. Anne 
Meissner concurred. 

Following this discussion, Anne Meissner departed at 9:25 a.m. 

V. DISCUSSION OF PUBLIC ART FUND/JULY - DECEMBER 1990 

Director Isaacs stated that after determining the amount left in 
the PAF, she will request that those experiencing cash flow 
problems from July to December -- State/Local and the Gallery -- 
submit a budget for this time. This will not involve an increase 
in allocation, but rather will make the calendar congruent with 
their cash needs timetable. Also, she would like everyone to 
begin to plan a calendar for January - June. 1991. 

VI. DISCUSSION OF MARKET STREET SPECIAL FUNDS 

Director Isaacs stated that the AC will receive three special 
funds from the Gannett transit shelter advertising revenues: 
The Gannett Transit Shelter Fund, the Youth Arts Fund, and 
The Market Street Art In Transit Fund. 

As a condition of approval, the Board of Supervisors wanted 
review and approval each time the money is spent. However, they 
agreed to submission of a yearly spending projection, to avoid 
our having to request a supplemental approval each time we wish 
to spend money. This submission will be part of the yearly 
budgetary process. 

Total 1190-91 allocations are: 

Market Street Art in Transit Program $368,000.00 

(Design Team/Individual art competitions) 



MINUTES/FINANCE COMMITTEE 4 02/20/90 

VI. MARKET STREET SPECIAL FUNDS/Di scussi on (Continued) 

Youth Arts Fund $ 75,000.00 

(various school and community children's 
art programs and an anti graffiti project) 

Gannet Transit Shelter Fund (maintenance $ 50,000.00 
and temporary installations) 

Discussion of the projected budgets of the three funds occurred: 

Market Street Art In Transit 

This fund is for the purchase of art for Market Street. Director 
Isaacs described a series of workshops where the street was 
studied from the Embarcadero to Castro Street, to determine what 
sorts of things people would like to see. Commissioner Sklar 
asked who the design team is, and Director Isaacs and 
Commissioner Boas responded that there is a competition currently 
underway to select it. The decision will be made by Art In 
Public Places Coordinator Jill Manton and the Leonard Hunter 
design team. Commissioner Sklar felt that a representative from 
the Visual Arts Committee should be on that team, since the AC is 
ultimately responsible for the resulting art that will be placed 
on Market Street. Some further discussion occurred concerning 
publicity for this competition, and the paucity of response to 
it. Commissioner Sklar noted that publicity costs are not 
included in the projected expenses for the competition portion of 
the budget. Commissioner Boas noted that Jill Manton has 
extended the deadline, in hopes of a greater response. 

Director Isaacs stated that this project has been underway for 
several years, and she feels it is going well. Commissioner Boas 
concurred that it is being handled very professionally. In 
response to Commissioner Boas' question, Director Isaacs stated 
she did not know if the competition was still open or not. 

Commissioner Boas asked if the line item, '3 Projects at $30,000 
each, totalling $90,000', referred to contestants in the design 
competition, or to winners. Director Isaacs said she would refer 
the question to Jill Manton. $141,250 is the amount needed to be 
set aside for her to operate this project in 1990-91. 

Director Isaacs stated that the money for the first item, 
$368,000.00, is already on the AC books, but the projected amount 
to be spent in 1990-91 is $141,250. The purpose of the budget 
sheet is to comply with the annual budget submission to the 
Mayor's Office, and to show this year's expenses against the 
total budget, and the remaining balance of $226,750. This 
balance will be held over to next year. 

Gannett Transit Shelter Fund (Maintenance) 

This money will come to the AC each year from Gannett, and will 
appreciate each year by 10% This year's total allocation is 



MINUTES/FINANCE COMMITTEE 5 02/20/90 

VI. MARKET STREET SPECIAL FUNDS (Continued) 

$50,000, to be used for maintenance of historic sculptures on 
Market Street and temporary art installations in the bus 
shelters. The budget sheet shows a breakdown of projected 
expenses . 

Youth Arts Fund 

Director Isaacs noted that the Market Street and Gannett budgets 
were prepared by Jill Manton, while she prepared the Youth Arts 
Fund budget. 

She stated that she made the allocation for the Youth Arts 
Festival, $10,000.00, from a recommendation by the Festival 
Committee. Heretofore, this has been funded by the PAF, but it 
is now possible to fund it from this source. 

Some discussion occurred concerning the Festival 2000 Masks 
Project in Schools, $20,000.00, which Anne Smith stated that the 
Festival Committee has approved and recommended. 

Director Isaacs recommended that since the YAF , $75,000 total, 

will not become accessible until July, the Mask Project be funded 
out of the PAF, which will then be replenished. 

Director Isaacs continued down the list of YAF allocations, 
stating her goal as feeding the money into existing programs, -- 
e.g. the Gallery's children's art appreciation program, mini- 
grants to the Cultural Centers' children's programs, the inner 
city schools Youth Arts Festival program, etc. -- rather than 
setting up a whole new superstructure. 

The anti-graf f i ti leaning was important to the approval by the 
Board of Supervisors. 

Commissioner Sklar stated that the Youth Arts Fund budget is too 
fragmented, giving the appearance of dropping little bits of 
money here and there on various programs, rather than allocating 
it as a result of recommendations from the actual program 
committees. She stated that, once again, the Committee is 
approving something without having gone through the process that 
they are trying to get in place for approval. 

Director Isaacs agreed, but stated that this list can be revised, 
and that it is necessary to submit a list of projected 1990-91 
expenses to the Mayor's Office as part of the overall AC budget. 
She stated that the $75,000.00 figure is consistent with the 
amount of money requested in the first place and is also 
consistent with the legislation and the justifications given for 
it. 

Discussion turned to the genesis of the Youth Arts Fund, 
originally, exclusively an anti-graffiti concern. Commissioner 



MINUTES/FINANCE COMMITTEE 6 02/20/90 

VI. MARKET STREET SPECIAL FUNDS/Discussion (Continued) 

Boas noted that spending only $12,500.00 of the $75,000.00 on it 
might be objectional to the Board. She recommended enlarging 
this aspect. Commissioner Sklar concurred, saying that the three 
-items immediately preceding this one -- NAP mini-grants to 
Cultural Center Children's Programs, $10,000, Chinatown NAP youth 
program, $2,500.00, Community festivals for youth, $5,000.00 ~ 
could all be defined as anti-graffiti activities at the Centers 
and combined with the $12,500.00 in one package. 

Commissioner Boas reported that artist Alonzo Davis stated, at a 
recent symposium she attended, that graffiti is an artistic 
statement of some young people, and that we need to recognize 
this creative impulse, and take it into consideration. 

More discussion concerned channeling and diverting children's 
energy into creative community programs. Director Isaacs stated 
that in her initial testimony before the Board, everyone agreed 
to a broad-based community program to deal with graffiti, rather 
than a narrow one. 

End of Discussion. 

Leah Forbes noted that since this is all new money, there are two 
such new grant opportunities; the California Arts Council 
Challenge Grant, based on new money, that must be matched two to 
one, depending on your budget; and the locals program of the NEA. 
Some discussion followed concerning coordination of all projects 
funded from the forthcoming Gannett monies, and how these might 
be used as a match for such grants. A meeting was proposed among 
State/Local, NAP and the Friends to concoct a strategy. 

VII. STAFFING, MARKET STREET ART IN PUBLIC PLACES 
Item deleted. 

VIII. FUNDING OF PERCENT FOR ART ADMINISTRATION 

Director Isaacs reviewed the way administrative costs are paid 
for in the percent for art program. She expressed the need to 
find more money to pay for them, as this Program is staffing up. 
The Moscone fund has only $8,000.00 left to spend on 
administration, even though there is $800,000.00 to spend on art. 
Moscone II has been in discussion for 2-3 years. Initially there 
was $35,000.00 to $40,000.00, and now $8,000.00 is left. 

Commissioner Sklar -- playing Devil's advocate — stated that the 
Board could say, why didn't you make your decisions 2-3 years 
ago; you haven't been able to do the job in this time, so we're 
giving the whole project to someone else. 



Director Isaacs stated that she had informed the former 
Commission, and is informing the present Commission, that it is 



MINUTES/FINANCE COMMITTEE 7 02/20/90 

VIII. FUNDING OF PERCENT FOR ART ADMINISTRATION (Continued) 

imperative to make a decision on this issue so that more funds 
can be found for the administration of the Percent For Art 
Program. Either the Arts Commission must act soon to change the 
Ordinance to provide more than 5% administrative fee, or staff 
must go to the Board of Supervisors on each project to get the 
amount changed, including the Moscone Center project. Although 
income is projected for many future projects, the amount for 
administration of them is too little and can hurt the progress of 
the work by threatening the stability of the funding for staff, 
and thus affecting continuity. She referred to the "PIE" chart 
prepared for the December 21 special meeting of the AC on 
finances, which indicates that although 43% of the entire budget 
is for the purchase of art, only 1.68% is for administration of 
the Percent for Art Program. 

She strongly urged the Commissioners to authorize her to go 
before the Board of Supervisors to allow for more than 5% on 
certain projects. Otherwise, in a year it may not be possible to 
maintain staffing. She reported that it is possible to make the 
Percent for Art in Public Places staff permanent under the Civil 
Service, but that it costs nearly 25% more in benefits. 

Commissioner Sklar responded that now is not the time to go 
before the Board asking to release art money to pay for 
administrative costs. The AC already has an important request 
coming up in the supplemental appropriation for rent of space at 
25 Van Ness Avenue, and that is the first priority. This is not 
the right time to make this other request. 

Director Isaacs requested an assurance, in this case, that the AC 
may use money from the PAF to pay salaries. 

Commissioner Sklar responded that she cannot make that assurance. 
She would rather assure the Director that if we are moved in 
three months, with everything signed and sealed, then the AC will 
support her. Commissioners Boas and Fowler concurred. 
Commissioner Sklar agreed that it is ridiculous to administer so 
much, with so little, but to go to the Board now would be unwise. 

Director Isaacs noted that ours is the only percent for art 
program in the country with only 5% for administration. 
Commissioner Sklar inquired if she knew of two other cities in 
the state who administer their programs on more than 5%. 
Director Isaacs stated that yes, we have an abundance of 
documentation of other cities' programs, some of which spend as 
much as 20%. 

IX. FESTIVAL COMMITTEE REQUEST FROM FESTIVAL 2000 MASK PROJECT 

Anne Smith stated that the Festival Committee approved this 
project, following a presentation by Pamela Mason and Hector 
Perez, which would pair a professional artist with a stuaent. 



MINUTES/FINANCE COMMITTEE 8 02/20/90 

IX. FESTIVAL 2000 MASK PROJECT (Continued) 

The Commission is being asked to be a partner in this project, 
and will be credited as such. Other funding sources are: 
McKesson , 

Rockefeller, Arts Commission, Simpson Paper, and US Air. 
McKesson' s funds have been secured. The mask project will begin 
in September. 

After some discussion, the Committee made the following 
recommendation for presentation to the full Commission on 
03/05/90: 

MOTION TO APPROVE the Festival Committee Request for A 
$20,000.00, from the Public Art Fund : for the Festival 
2000 Mask Project. 

Moved: Kim Fowler 
Consensus: Unanimous 

This is a loan, to be reimbursed in July when the Youth Arts Fund 
Monies become available. 

X. APPROVAL OF STATE/LOCAL PARTNERSHIP PROGRAM'S MULTI-CULTURAL 
ARTS SURVEY CONTRACT WITH PUBLIC RESEARCH INSTITUTE 

Leah Forbes stated that $4,486.00 is needed to complete an 
approval of $5,514.00 requested previously. The project is to do 
an inclusive survey -- of all ethnic focuses -- of all the multi- 
cultural arts groups in San Francisco. It will fulfill two 
requirements: It will be used in terms of the Arts Policy Plan, 
to ensure that there is a thorough understanding of the impact of 
multi-cultural arts in the City; just as there is another 
project, nearly completed, of a survey of the for-profit arts- 
related businesses in San Francisco. Both studies follow up on 
the study done two years ago of the economic impact of non-profit 
arts groups. 

Leah Forbes stated that the total contract with PRI will be for 
$10,000.00. Part of the funds will come from the supplemental 
allocation by the City, of which $5,514.00 has already been 
approved. The balance of $4,486.00 will come from a grant from 
the San Francisco Foundation, through the Friends of the SFAC, 
which needs AC approval. The SLPP Committee approved the second 
amount at last Thursday's meeting. This is a split approval 
because the Program Committee found out about the SF Foundation 
money after having approved the supplemental allocation. 

Commissioner Boas wished to know why a multi-cultural arts survey 
has not already been done as part of the APP. Commissioner 
Fowler responded that it is a separate process; more of a 
gathering of data around San Francisco to give a base of 
i nf ormation . 



MINUTES/FINANCE COMMITTEE 



02/20/90 



X. APPROVAL/STATE/LOCAL M-C ARTS SURVEY CONTRACT (Continued) 

In response to further questions concerning the multi-cultural 
arts survey, Leah Forbes responded that 200 arts groups have been 
identified and are on a data base. A questionnaire is being 
developed. S/L will make follow-up calls, to ensure as high a 
return as possible. PRI will give guidelines on how to follow up 
with merchants, e.g. stores, restaurants, etc. near a performing 
arts facility, that stay open in the evening. They will be 
queried about the impact of the activity on neighborhood 
busi nesses . 

Some further discussion followed, with the Committee making the 
following recommendation for presentation at the 03/05/90 full 
Commission meeting: 

WHEREAS, The Arts Commission has approved a contract A 
fee of $5,514.00 for the services of the Public 
Research Institute at S.F. State University for 
work on a Multicultural Arts Survey; and 

WHEREAS, The total fee necessary to complete this work is 
$10,000; therefore be it 

RESOLVED, That the Arts Commission hereby approves the 

additional sum of $4,486.00 to be paid to Public 
Research Institute of San Francisco State University 
to complete its work on the Multicultural Arts 
Survey . 

Moved: Nancy Boas 
Consensus: Unanimous 

XI. BUDGET UPDATE/PRIORITIES AND POSSIBILITIES 

Director Isaacs stated that she met with budget analyst Teresa 
Serata last week, and eyebrows were raised at the list of AC 
requests in a time of austerity. She had stated that the 
Commission feels it is time the Mayor's Office know what our real 
needs are. 



She stated that we might get a favorable response on the half- 



time Civic Design position. The 
-- will likely not be approved. 
Public Art Curator position is a 
f ol lowed . 



studies -- the Gallery and NAP 
For this year, the full time 
lost cause. Some discussion 



Director Isaacs stated that the highest priorities are reinstate- 
ment of NAP, the Gallery, and administration. Reinstatement of 
the Arts Festival is less important. Some money could come out 
of the Youth Arts Fund for this. 



Some discussion of the Civic Design position occurred, with 
Director Isaacs mentioning that the Budget Analyst recommended 



MINUTES/FINANCE COMMITTEE 10 02/20/90 

XI. BUDGET UPDATE (Continued) 

exploring a Charter change to allow charging fees for civic 
design review. Dennis Rumsey stated that it has been looked 
into, and would involve politicking the change through City Hall 
and the Architecture, Engineering, and Recreation and Parks 
Departments. The Commissioners felt this was not worth it. 

Commissioner Sklar recommended exploring alternative funding 
sources for the Gallery and NAP studies, originally discussed at 
length at the Special Meeting of December 21, 1989. 

Director Isaacs stated that discussion has occurred with the 
Locals Program of the NEA for years without result, because our 
goals were not clear and there was no readily identified source 
for a match. However, this could change, particularly since the 
AC has pinpointed these specific studies. She suggested going to 
Washington, D.C. at some future point, to personally lobby 
Director Richard Huff. Some discussion followed. 

The Lease 

Two weeks ago, Director Isaacs discovered, third hand, having 
signed the lease on 25 Van Ness Avenue -- after 3 months of work 
-- that the Library may not need to evict us from 45 Hyde Street, 
after all. She made her displeasure known to the City Librarian, 
regarding this turn of events. However, the Budget Analyst was 
supportive to the move citing inaccessibility, improper art 
storage, no meeting space, and staff morale. She stated this was 
the first time in seven years she has heard anyone refer to staff 
morale, which was most uplifting. Besides, the reality is, we 
will eventually have to move anyway. The hearings on our 
supplemental appropriation will be heard before the Board of 
Supervisors within 2-3 weeks. 

XII. UNFINISHED BUSINESS 

Jeanne Bogardus requested that fundraising strategies be a major 
agenda item at the next Committee meeting on March 20. She has 
been doing a lot of research and would like to bring her thoughts 
to this meeting. Commissioner Sklar concurred. 

It was agreed to meet next at 9:00 a.m. on March 20. 

XIII. NEW BUSINESS 
None . 

XIV. ADJOURNMENT 

There being no further business, the meeting adjourned at 10:40 
a.m. Submitted by: 



Lemora Martin, Acting Commission Secretary 




45 Hyde Street 

Suite 319 

San Francisco. C A 94102 

415 558 3463 



I. 



MAYOR 
Art Agnos 



II. 
III. 



COMMISSIONERS 

Robert F. LaRocca 
President 

Nancy Boas 
Vice President 

Vernon Alley 

Stanley Elchelbaum 

Kim Fowler 

Daniel Genera 
I Anne Healy 
| John Krlken 

! Amalla Mesa-Bains. Ph.D. 
1 Ral Y. Okamoto 
j Dodle Rosekrans 

Barbara Sklar 



EX OFFICIO MEMBERS 

Presidents of the 
Fine Arts Museum. 
Library CommisslsnY • 
Planning Commission, 
Recreation and Park 
Commission 

V. 

DIRECTOR 
Claire N. Isaacs 



AGENDA 

FINANCE COMMITTEE MEETING 

SAN FRANCISCO ARTS COMMISSION 

03/20/90 

45 Hyde Street - Room 319 

9:00 a.m. 



MAR 1 g 199Q 



ROLL 



APPROVAL OF MINUTES OF 02/20/90 

PUBLIC ART FUND/July - December 
Funding: 



1990 requests to bridge half-year 



a. Motion to approve an allocation and transfer of $5,200.00 
from the Public Art Fund to the Gallery account. 

b. Motion to authorize the Director of Cultural Affairs to 
allocate $34,800.00 from the Public Art Fund to the 
Friends of the San Francisco Arts Commission, in support 
of programs benefitting cultural planning and advocacy, 
the support of emerging Bay Area artists, community arts 
programs, as well as general support of the Arts in 

San Francisco. 

Total from PAF: $40,000.00 

FRIENDS OF THE SFAC/DISCUSSION OF FUNDRAISING STRATEGIES/ 
JEANNE BOGARDUS 

1990 POPS CONCERTS 

Motion to authorize the Director of Cultural Affairs to apply 
for, accept, and expend $60,000 from the Burlington Northern/ 
El Paso Natural Gas Company Foundation for support of the 1990 
San Francisco Symphony/San Francisco Arts Commission POPS Concert 
Series . 



VI. MARKET STREET ART IN TRANSIT PROGRAM/JILL MANTON 





A70- 33 

zjzo/qo 



45 Hyde Street 

Suite 319 

San Francisco. CA 94102 

415 558 3463 



I. 



MAYOR 
ArtAgnos 



COMMISSIONERS 

Robert F. LaRocca 
President 

Nancy Boas 
Vice President 

Vemon Alley 
Stanley Elchelbaum 
Kim Fowler 
Daniel Genera 
Anne Healy 
John Krlken 

Amalla Mesa-Bains. Ph.D. 
! Ral Y. Okamoto 
Dodle Rosekrans 
Barbara Sklar 



EX OFFICIO MEMBERS 

Presidents of the-*- *■ ■ 
Fine Arts Museum 
Library Commission. 
Planning Commission, 
Recreation and Park 
Commission 



DIRECTOR 
Claire N. Isaacs 



DOCUMENTS DEPT. 

3 1990 

^>l l«l «* I IRDAPV 



MINUTES 
^ FINANCE COMMITTEE 
SAN FRANCISCO. ARTS COMMISSION 
**" !$. 20 March 1990 

9:00 a.m. 
45 Hyde Street - Room 319 

Commissioner Sklar called the meeting to order at 9:10 a.m 



ROLL 



COMMIS5 



PRESENT 



Barbara Sklar 
Nancy Boas (arr 
Kim Fowler 



COMMISSIONERS EXCUSED 

Dodie Rosekrans 



9:15 a.m. ) 



STAFF PRESENT 

Claire Isaacs, Director of Cultural Affairs 

Dennis Rumsey, Assistant Director, SFAC 

Anne Smith, Coordinator of Community Relations and Festivals 

Fe Bongolan, Assistant Director, Neighborhood Arts Program 

Leah Forbes, State/Local Partnership Program Coordinator 

Jeanne Bogardus, Executive Director, Friends of the SFAC 

Jill Manton, Art In Public Places Coordinator 

Louise Jordan, Member, Gallery Advisory Board 

Lemora Martin, Acting Commission Secretary 



APPROVAL OF MINUTES 02/20/90 

Lemora Martin corrected the 
February 20 meeting to read 
February 1990'. She stated 
there was also a meeting on 



date on Page 1 of the Minutes of the 
'20 February 1990' instead of '5 

this was particularly important, as 

February 5, for which a separate set 



of Minutes exists. All subsequent pages had the correct date. 

Commissioner Fowler MOVED, and Commissioner Sklar SECONDED 
approval of the Minutes of the Committee Meeting of 02/20/90. 




III. PUBLIC ART FUND/JULY - DECEMBER 1990 REQUESTS TO BRIDGE 
HALF-YEAR FUNDING 

Commissioner Boas arrived at the beginning of this discussion, at 
9:15 a.m. 

Director Isaacs opened discussion of the proposed transfer of 
$40,000.00 from the PAF to cover cash flow problems in the 
Gallery and State/Local Program from July through December, 1990, 
in the following amounts: 

Gallery: $4,700.00 reinstatement of budget decrease of 1989-90 
(from $13,700 to $9,000), and $500.00 to supplement 
general operations. Total is $5,200.00 transfered to 
the Gallery's City Account. 



. 



MINUTES/FINANCE COMMITTEE 2 03/20/90 

III. PUBLIC ART FUND REQUESTS (Continued) 

Friends: $34,800.00 transferred from the PAF to the Friends to 
cover cash flow shortages in the following amounts: 
State/Local: $17,500.00 
Gallery: 11,000.00 
Administration: 6,300.00 

Total: $ 5,200.00 - transferred from PAF to City Account 
$34 , 800.0 - transferred from PAF to the Friends 
$40,000.00 - total transferred from PAF 

Director Isaacs stated that these requests for money will not in 
any way impede any possible future programmatic changes. 

Jeanne Bogardus stated that transfer and administration of this 
amount from the PAF will necessitate the Friends charging a 
fiscal fee of 6.5% of the $34,800.00. This fee will be 
$2,262.00, making the total transfer amount $37,062. 

After some discussion, Commissioners unanimously approved the 
adjusted amount of $37,062 to be transferred to the Friends. The 
total PAF transfer amount will be $42,262.00. 

The following recommendations were made for presentation to the 
full Commission on 2 April: 

a. MOTION TO APPROVE an allocation and transfer of A 
$5,200.00 from the Public Art Fund to the Gallery's 
City Account. 

Moved: Kim Fowler 
Consensus: Unanimous 

b. MOTION TO AUTHORIZE the Director of Cultural Affairs A 
to allocate $37,062.00 from the Public Art Fund to 

the Friends of the San Francisco Arts Commission, in 
support of programs benefitting cultural planning 
and advocacy, the support of emerging Bay Area artists, 
community arts programs, as well as general support 
of the Arts in San Francisco, including a fiscal fee 
of $2,262.00. 

Moved: Nancy Boas 
Consensus: Unanimous 

IV. FRIENDS OF THE SFAC/DISCUSSION OF FUNDRAISING STRATEGIES 
JEANNE BOGARDUS 

Jeanne Bogardus stated that the Friends at present serve as 
Bookkeeper, accountant, technical assistance provider. 
Discussion ensued as to what the Friends actually do, as opposed 
to what they would like to do, and should do for the Arts 
Commi ssi on . 



MINUTES/FINANCE COMMITTEE 3 03/20/90 

IV. JEANNE BOGARDUS (Continued) 

The history of the Friends will be given and their relationship 
to the Arts Commission explored at the meeting between the 
Friends Board and the Commissioners on March 22. 

Ms. Bogardus stated that at this Special Meeting she hoped to 
explore where the Friends need to go, and to identify the steps 
necessary to get there. 

She distributed to Committee members a rough draft fund raising 
plan. This was reviewed and discussed by Commissioners. 

Ms. Bogardus listed her goals for the Friends: 

1. Fundraising for the Friends operating expenses, as well 
as for the Arts Commission's Programs, to obviate the 
need to take fiscal fees, by building administrative 
overhead into proposals and grants. 

2. newsletter 

3. membership 

4. brochure 

5. donor development/consolidation of mailing lists 

6. Annual Event for Commission, e.g. Awards of Honor 

7. In-kind solicitations 

More discussion occurred. 

Director Isaacs requested that Ms. Bogardus bring one of the old 
newsletters to the special meeting on March 22, to show to the 
Arts Commissioners. 

Dennis Rumsey suggested providing a Profit and Loss Statement 
to the Commissioners at the Special Meeting, in order that they 
know how much needs to be raised toward the Friends' operation, 
and to whom do they expect to go for that funding. And how much 
does the Commission need to look to raise, projectionwi se , to 
support its own programs. 

Commissioner Sklar noted that press releases should come from the 
Friends, rather than from the Arts Commission. 

Jeanne Bogardus stated that the Friends needs to get marketing 
and public relations people on their Board. 

Discussion occurred regarding an application to the NEA for a 
Locals Grant, if the AC can use its lease money as a match. 
Director Isaacs proposed travelling to Washington D.C. this 
spring to speak personally with Locals Program Director Richard 
Huff. Getting this grant would immeasurably increase the AC 
profile on the local and national scene. 

Some further discussion followed. 



MINUTES/FINANCE COMMITTEE 4 03/20/90 



1990 POPS CONCERTS 



Director Isaacs stated that the Burlington Northern grant that 
bankrolls opening night will be increased this year, from 
$50,000.00 to $60,000.00, to bring in Rosemary Clooney. 
While it will not increase the POPS overall budget, it will make 
possible a "big name" for opening night. 

Director Isaacs stated that Naomi Larkin, the local 
representative for El Paso Natural Gas, congratulated the AC on 
getting this augmentation. Some discussion followed. 

The following recommendation was made for presentation to the 
full Commission on 2 April: 

MOTION TO AUTHORIZE the Director of Cultural Affairs to A 
apply for, accept, and expend $60,000.00 from the 
Burlington Northern/El Paso Natural Gas Company 
Foundation for support of the 1990 San Francisco 
Symphony/San Francisco Arts Commission POPS Concert 
Series . 

Moved: Nancy Boas 
Consensus: Unanimous 

VI. MARKET STREET ART IN TRANSIT PROGRAM/ J ILL MANTON 

Jill Manton stated that today she wished to address questions 
about the Projected 1990-91 budget for this program, distributed 
at the February 20 meeting, at which she was not present. She 
briefly described the finances of this program. 

She addressed Commissioners' questions regarding the Individual 
Art Competitions. She stated that the Master Plan, as yet 
unavailable, will identify sites for art along Market Street, and 
will make recommendations as to what kind of art project would be 
appropriate for the site, with a budget for each site. In the 
meantime, she has projected 3 projects at $30,000.00 each, with 
$2,000.00 for publicity and advertising. The total budget will 
be $92,000.00. Administration will cost $17,500.00. 

Ms. Manton also described the two Transit Shelter Funds: One for 
maintenance and minor repairs of historic sculptures; the other 
for temporary art installations along Market Street. 

Referring to Commissioner LaRocca's recommendation that planning 
begin now for the first art to appear in the bus shelters, she 
stated that a Youth Art Project will start the latter program. 
Students from Potrero Hill and the Western Addition are producing 
artworks from which posters will be made. These will likely go 
up in late May/early June. Some discussion occurred. 

Director Isaacs suggested forming an advisory committee for these 
temporary installations. 



MINUTES/FINANCE COMMITTEE 



03/20/90 



VII. UNFINISHED BUSINESS 

Commissioner Boas announced that she has "unofficially" heard 
that the AC did receive the $5,000.00 Flei schhacker grant to 
unroll and examine the Pan Pacific Murals. Director Isaacs 
stated that she has received official notification, and a check 
should be forthcoming in July. 



IX 



NEW BUSINESS 



None. 

X. ADJOURNMENT 

There being no further business, the meeting adjourned at 10:35 
a.m. 



Submitted by: 




Lemora Martin, Acting Commission Secretary 



- 



Us* 



AGENDA 



Finance Committee of the San Francisco Arts Commission 



Meeting: Tuesday ,-^June 5, at 9 a.m. 
Room 319,^4 5 Hyde St. 
Barbara Sklar, Chair 



I. Discussion of the financial conditions of 
Festival 2000 

Reports from Anne Meissner, Art Gallery Director 
Anne Smith, Arts Festival Liason 

Consideration of possible requests which may be 
received from community groups which are not being 
funded by Festival 2000 to participate 

II . Unfinished business 

III. New Business 

IV. Adjournment *)UM \ 




ST- 

h 70.33 



45 Hyde Street 

Suite 319 

San Francisco, CA 94102 

415 558 3463 



MAYOR I . 

ArtAgnos 



COMMISSIONERS 

Barbara Sldar 
President 

Nancy Boas 
Vice President 

Vernon Aley 
Stanley Elchelbaum 
KlmFowter 
Daniel Genera 
ArmeHeaty 
John Kriken 
Robert F. LaRocca 
Amalia Mesa-Bains. Ph.D. 
• RalY. Okamoto 
Dodie Rosekrans 



EX OFFICIO MEMBERS 

Presidents ot the -r 
Fine Arts Museum J " 
Library Commission, 
Planning Commission, 
Recreation and Parte 
Commission 



DIRECTOR 
Claire N. Isaacs 



MINUTES 
<?- FINANCE COMMITTEE 
/SAN FRANCISCO <ARTS COMMISSION 
< 5 June 1990 
P 9:00 a.m. 
45 Hyde Street - Room 319 



DOCt :iJ - 

JUN 2 8 l 



Commissioner Sklar called the meeting to order at 9:20 a.m. 



ROLL 



COMMISSIONERS PRESENT 

Barbara Sklar 
Kim Fowler 



COMMISSIONERS EXCUSED 

Nancy Boas 




STAFF PRESENT 

Claire Isaacs, Director of Cultural Affairs 

Dennis Rumsey, Assistant Director, SFAC 

Anne Meissner, Director, San Francisco Arts Commission Gallery 

Anne Smith, Coordinator of Community Relations and Festivals 

Jeanne Bogardus, Executive Director, Friends of the SFAC 

Louise Jordan, Member, Gallery Advisory Board 

Lemora Martin, Acting Commission Secretary 

Due to the late arrivals of Anne Smith and Anne Meissner, 
the order of the Agenda was changed. 

DISCUSSION: FESTIVAL 2000 FUNDING SHORTAGE. EFFECT ON 
COMMISSION AND COMMISSION-RELATED PROGRAMS: 

Bay view Opera House 

Bayview Opera House requires $2,500.00 for an exhibition which 
apparently the Festival may not be able to fund. In addition, 
BOH has basic operating shortages: 

$10,000.00 - operating expenses through September (estimated) 
$ 4,000.00 - fiscal fees owing to Friends of the SFAC 

Arts Commission Gallery 

The Gallery exhibition will cost $10,000.00 for the show 
developed for Festival 2000. Anne Meissner, Gallery Director, 
stated she needs to know definitely by Friday if she will have 
the funds, to assure artists of same. She needs $2,500.00 now to 
begin planning, commission writers, transport artworks, and 
finance the outdoor project. Other funds could come later. 

Meissner responded affirmatively to Commissioner Sklar's question 
as to whether the Gallery could do the show on $8,000.00, but 
spoke of the difficulty of operating without knowledge in advance 
of amounts of funds. 



MINUTES/FINANCE COMMITTEE 2 06/05/90 



DISCUSSION (Continued) 

Anne Smith, noting that it is acknowledged that the Arts 
Commission will take care of the Gallery, mentioned that 
Commissioner Mesa-Bains wishes to assure the Cultural Centers of 
any extra help they need; to insure their projects take place. 
The Festival 2000 guidelines have a proviso that the Centers will 
be involved.* 

Anne Meissner also reported that Jim Kjorvestad of SOMAR received 
a letter from Festival 2000 stating they would not be funded. 

Director Isaacs noted, for the record, the difficulty for a 
manager having to use funds set aside for other purposes to pay 
for events which the Festival has said they would underwrite and 
felt that the Festival had been overly optimistic about their 
fundraising. She would try to find some funds to support the 
projects if at all possible. 

Anne Meissner discussed the funding of the outdoor lot in 
general, and the fact that the basic operating support does not 
fund the outdoor site. 

Funds Available and Expenditures Anticipated 

Director Isaacs reported on the process for accepting and 
investing the El Paso Natural Gas donation, and the request from 
the Friends to pay the fiscal fee from this donation now, rather 
than after the funds return their investment. The Friends 
request is due to the non-payment of fiscal fees to date by BOH, 
leaving the Friends in a shortfall. Thus, the Friends are 
requesting $3,900.00 now rather than in the fall, from the El 
Paso grant. 

She stated that according to Dennis Rumsey, there is about 
$6,500.00 in various accounts from past Arts Festivals, which 
could be made available. 

There are $21,000.00 approximately in the Administrative Account 
at the Friends, much of which is committed to the end of the 
year. The Public Art Funds will become available in December or 
January, after POPS accounts are settled. 

The projected disbursement is as follows: 

$ 5,000.00 - conferences, registrations, expenses 

$ 5,000.00 - emergency expenses in relation to the move to 

25 Van Ness in late June 
$10,000.00 -all expenses from July through December for 

administration 

The El Paso grant will realize about $29,000.00 for the 
Commission in August, and is usually held and not spent that 
earl y . 



MINUTES/FINANCE COMMITTEE 3 06/05/90 

I. DISCUSSION (Continued) 

Jeanne Bogardus stated that the Friends' need is urgent. 

Director Isaacs stated that the total needs of Bayview, including 
administrative and Festival projects, Somar and Gallery Festival 
projects, and the Friends fiscal requests for the fiscal fees 
from the El Paso Grant in advance total about $33,000.00. Those 
present suggested requesting $10,000.00 from the Mayor to 
stabilize Bayview, and requesting the Gallery to get by on 
$8,000.00. 

Director Isaacs noted that SOMAR has also asked for $7,000.00 for 
a loan to meet payroll expenses, and that repayment of a like 
loan in 1989 was four months late, tying up funds needed 
elsewhere. Bogardus said she would work with SOMAR on advance 
planning so that SOMAR could go to the Arts Loan Fund in the 
future for cash flow problems. 

Some more discussion occurred regarding Bayview's need. Sklar 
and Bogardus concurred that they need more than bailout money. 
They need to develop a Board. Anne Smith stated that they need 
someone to write grants. Anne Meissner added that in her 
experience, the administrative staff needs the time to write the 
grants, rather than an outsider. Bayview needs extra staff help. 
Kim Fowler stated that she would talk to Margie O'Driscoll today 
about this situation. 

The Committee moved to approve the Director's recommendations as 
fol lows: 

1. Allocate $5,000.00 from the Administrative Fund to support 
the Cultural Centers' participation in Festival 2000: 

a) $2,500.00 to Bayview Opera House for "Salad Bar" 

b) $2,500.00 to SOMAR for an exhibition. 

2. Assist the Art Gallery with its Festival 2000 exhibition by: 

a) transferring $6,500.00 on unspent Arts Festival funds 

of the General Fund already on the books to the Gallery. 

b) allocating an additional $1,500.00 from the 
Administrative Fund of the Friends, totalling 
$8,000.00. If necessary, an additional $2,000.00 
will be found at a later date. 

The Director will take the $6,500.00 in unspent funds from the 
"Furthering Visual Arts" Funds of the General Fund for the use of 
the Gallery, other funds from the Administrative Fund at the 
Friends, and repay the Administrative Fund from the El Paso grant 
when it comes due at the bank. 



MINUTES/FINANCE COMMITTEE 4 06/05/90 

I. DISCUSSION (Continued) 

3. Advance the fiscal fee due the Friends for handling the 
El Paso Natural Gas Company grant, totalling $3,900.00, 
by transferring this from the Administrative Fund, instead 
of waiting until the grant, deposited in a CD, comes due at 
the bank. 

Moved: Barbara Sklar 
Consensus: Unanimous 

The Committee agreed that additional steps should be taken to: 

a. Proceed to loan $7,000.00 from the Friends Administrative 
Fund to SOMAR, to meet SOMAR's payroll expenses, to be 
returned as soon as possible. 

b. Consider requesting assistance from the Mayor's Office 
for the Bayview Opera House for its operating expenses of 
$10,000.00 from June to October, when it receives its 
Hotel Tax Grant. 

c. Consider means of encouraging Bayview Opera House to pay 
the fiscal fees owed to the Friends of the SFAC, and the 
non-payment of which is causing some cash flow problems 
for the Friends. 

II. FESTIVAL 2000/FRIENDS OF THE SFAC RELATIONSHIP 

Jeanne Bogardus stated that the Friends continue to request a 
signed agreement with the Festival; information that is not 
forthcoming; compliance grants forms signed by the Friends. 

She stated that the Friends' name is on leases for equipment that 
extend far beyond the end of the Festival, yet the Festival 
budget of 1.267 million dollars does not include any liabilities 
or obligations beyond the Festival's completion in October. 

She stated that the Friends' Board needs support from the Arts 
Commission in their dealings with the Festival. She stated they 
are having problems functioning as the Festival's fiscal agent. 

In response to Commissioner Sklar's question as to why she is 
bringing this up now, Bogardus responded that it is a fiscal 
situation, and they need some support. 

Anne Smith clarified that the Festival made verbal agreements 
with the Friends three weeks ago, but as yet nothing is in 
writing, even though the Friends have released money from a line 
of credit. 

Director Isaacs suggested a letter from the Finance Committee of 
the Arts Commission to the Board President and Board Treasurer of 
the Festival expressing concern. 



MINUTES/FINANCE COMMITTEE 5 06/05/90 

II. FRIENDS/FESTIVAL 2000 (Discussion Continued) 

Commissioner Sklar stated that the Festival Board is behaving 
i nappropr i ate 1 y . 

Kim Fowler stated that this situation ties in with fundraising 
issues that were discussed at the AC meeting yesterday. She 
attended a Festival Board meeting last night where new tactics to 
get local corporate underwriting were discussed. She stated that 
if the Arts Commission will come through on its commitment to 
support these efforts, this will tie back into the need for 
cooperation with the Friends. She stated that the Festival 
Committee has requested a meeting between their own Finance 
Committee and the AC Finance Committee. Discussion occurred 
regarding setting this up and the letter to be sent to the 
Festival Board. 

III. NEW BUSINESS 

Anne Smith requested Committee permission to pursue a California 
Challenge Grant, with a deadline of July 2. It must be matched 
and this can come from Public Funds. She will be meeting with 
the Cultural Centers tomorrow. This could be the answer to the 
AC developing a way to support the Cultural Centers. Some 
discussion occurred. Director Isaacs and Anne Smith will firm up 
the details of the Challenge Grant application and bring in an 
item at the next regular monthly meeting under Committee Reports, 
since the Finance Committee will not meet again before July 2. 

IV. ADJOURNMENT 

There being no further business, the meeting adjourned at 10:10 
a.m. 



Submitted by: 





Lemora Martin, Acting Commission Secretary 



Clly and County 
of San Francisco 







& 



25 Van Ness Avenue 

Suite 240 

San Francisco. CA 94102 

(415)554-9671 



jlojlb 



S 



AGENDA 

FINANCE COMMITTEE MEETING 

AN FRANCISCO^ARTS COMMISSION 

08TJP/90 

25 Van Ness Avenue - Suite 70 

9:00 a.m. 



MAYOR 

ArtAgnos jj 



COMMISSIONERS 

Barbara Sldar 
President 

Nancy Boas 
vice President 



i. Ron 

1990/91 City/County Budget 
III. Interim Report On Other Available Funds 



IV. 



Vernon Alley 

Stanley Elchelbaum 

Kim Fowler » • 

Daniel Genera 

AnneHeary 

John Kriken 

Robert F.LaRoccV I 

Amalla Mesa-Balns.Pn'.D. 

Ral Y. Okamoto 

Dodle Rosekrans VII. 



EX OFFICIO MEM 



Presidents of the 
Fine Arts Museum 
Library Commission. 
Planning Commission, 
Recreation and Park 
Commission 



DIRECTOR 
Claire N. Isaacs 



PROGRAMS 
Arts Festivals 
CMcArtColectlon 
CMc Design Review 
Neighborhood Arts 
POPS Symphony Concerts 
Public Art Program 
Street Artists Licenses 



Suite 430 

Sate-Local Partnership 

415-554-9677 

ArtHouse 

415-554-9679 



Arts Commission Gallery 
155 Grove Street 
415-554-9682 




Application to the National Endowment For The Arts 
Museum Program for restoration of final portion of 
Coit Tower Murals 

Application to National Endowment For The Arts, 

Local Arts Agencies Program, for Local Arts Agency Grant 

Unfinished Business 

New Business 



v^l I . Ad j ou r nment 



DOCUMENTS DEPT. 

AUG o ).99d 



£ • 



ilUELlC UBBAftf 



City and County 
of San Francisco 




25 Van Ness Avenue 

Suite 240 

San Francisco. C A 94102 

(415)554-9671 



A 70 .33 

8 lo ho 



^MINUTES 
-^FINANCE COMMITTEE 
SAN FRANCISCO^ ARTS COMMISSION 

10 August, 1990 
25 Van Ness Avenue - Suite 70 
9:00 a.m. 



MAYOR 
ArtAgnos 



I. 



Commissioner Sklar called the meeting to order at 9:15 
a.m. 

ROLL 



COMMISSIONERS 

Barbara Sklar 
President 

Nancy Boas 
vice President 

Vernon Alley 
Stanley Elchelbaum 
Kim Fowler 
Daniel Genera 
Anne Healy 
John Kriken 
Robert F. LaRocca 
Amalia Mesa-Bains. Ph.D. 
Rai Y. Okamoto 
Dodie Rosekrans 



EX OFFICIO MEMBERS 

Presidents of the 
Fine Arts Museum 
Library Commission. 
Planning Commission. 
Recreation and Park 
Commission 



DIRECTOR 
Claire N. Isaacs 



PROGRAMS 
Arts Festivals 
CMc Art Collection 
CMc Design Review 
Neighborhood Arts 
POPS Symphony Concerts 
Public Art Program 
Street Artists Licenses 



Suite 430 

Sate-Local Partnership 

415-554-9677 

ArtHouse 

415-554-9679 



COMMISSIONERS PRESENT 

Barbara Sklar 
Kim Fowler 
Nancy Boas (arr 

STAFF PRESENT 



9:35 a.m. ) 



COMMISSIONERS EXCUSED 

None 






, 



Claire Isaacs, Director of Cultural Affairs 

Debra Lehane, Collections Manager 

Leah Forbes, State/Local Partnership Program Coordinator 

(arr. 9:20 a.m. ) 
Lemora Martin, Acting Commission Secretary 

II. 1990/91 CITY/COUNTY BUDGET 

Director Isaacs reported on a recent Department Head 
meeting with the Mayor. There will be major budget cuts 
at the state level. While this will not nave a direct 
impact on the Arts Commission, being mostly in health and 
welfare, the Mayor has warned of the possibility of a two 
and one half percent cut in the General Fund. She will 
keep Commissioners informed of any new developments. 

III. INTERIM REPORT ON OTHER AVAILABLE FUNDS 

Director Isaacs stated that the POPS revenues were the 
highest ever this season, with an overall gross exceeding 
$600,000.00. The Arts Commission's net profit has not yet 
been determined, but it is expected to be greater than in 
years past. 

The overall gross POPS budget was about $1,000,000.00 this 
year. The Symphony gets 40% of the net profit and the AC 
gets 60%. 



Arts Commission Gallery 
155 Grove Street 
415-554-9682 




$43,000.00 is left now in the Public Art Fund to carry 
forward. Director Isaacs suggested transferring 
$25,000.00 of this to the Friends now, to cover some 
contingencies in the near future, due to her departure. 
Commissioner Sklar noted that perhaps more than $25,000.00 
should be transferred. 



MINUTES/FINANCE COMMITTEE 2 08/10/90 



III. INTERIM REPORT/OTHER AVAILABLE FUNDS (Continued) 

Commissioner Sklar recommended a joint meeting between the 
Finance and Civic Design Committees to discuss the 
latter 's needs for the immediate future. 

Director Isaacs recommended thinking in terms of the 
general needs of the Commission, rather than trying to 
pinpoint their particular needs. She stated that this is 
the safest strategy to employ in order to give the 
Commission fluidity. Some discussion occurred. 

Commissioner Sklar felt it inappropriate for the search 
committee to directly solicit applications for the 
position of Director of Cultural Affairs, and perhaps a 
consultant will need to be hired for this purpose. 

Director Isaacs stated that the AC is forwarding $4,000.00 
to the Friends to cover the Bayview Opera House's fiscal 
fees. However, a letter will accompany payment, stating 
that from now on, the fiscal fee must be deducted at the 
time of any transaction the Friends make for Bayview. 

Commissioner Boas arrived at 9:35 a.m., and Leah Forbes 
arrived at 9:20 a.m., during this discussion. 

Director Isaacs stated that she will request a full report 
on the status of the Friends at the next Finance Committee 
Meeting. 

Discussion closed with Commissioners agreeing to seriously 
consider transferring $25,000.00 to the Friends, but no 
action was taken today. 

IV. APPLICATION TO THE NEA MUSEUM PROGRAM FOR RESTORATION OF 
FINAL PORTION OF COIT TOWER MURALS 



Debra Lehane reported that the restoration of the 
stairwell and second floor Coit Tower murals was not 
covered in the first granting phase, and must still be 
done. These murals are and will continue to be — post 
restoration — observed on a special appointments only 
basis, because they are so difficult to protect. 

The first phase got underway due to an NEA grant, with 
matching funds provided by the Office of Historic 
Preservation. 

This second NEA grant application will come before the 
Visual Arts Committee next week. At this point, there are 
no matching funds. Lehane and conservator Anne Rosenthal 
are still putting the budget together. A maximum amount 
of $80-90,000.00 will be needed to complete the upstairs. 



MINUTES/FINANCE COMMITTEE 3 08/10/90 

IV. NEA GRANT APPLICATION/COIT TOWER MURALS (Continued) 

Probable Sources of Funds: 

NEA $ 25,000.00 

Fleischhacker foundation 25 - 50,000.00 

Recreation and Parks Department 10 - 15,000.00 

Lehane reported that the upstairs has sustained heavier 
damage over the decades than the lower floor. The hourly 
wage charged by conservators has increased since the 
project began several years ago. The monies being raised 
now will cover just the restoration work. No barrier 
plans have been made yet. 

Phase II will involve 4 lunettes, the stairwell, the 
second floor fresco murals, and a room painted in egg 
tempera. Restoration will involve both fresco and egg 
tempera. Because egg tempera restoration is a different 
process than restoration of fresco, this phase will be 
more complex than the first floor, which was only fresco. 

Following brief discussion of conservation costs, the 
following recommendation was made for presentation before 
the full Commission on 5 September: 

Motion to authorize the Director of Cultural Affairs A 

to apply for, accept, and expend a grant of 
$25,000.00 from the National Endowment For the Arts, 
for Phase II restoration of the Coit Tower Murals, 
and 

FURTHER MOVED, to authorize the Director of Cultural 
Affairs to apply for, accept, and expend the maximum 
amount possible from the Fleischhacker Foundation for 
further funding for this project. 

Moved: Barbara Sklar 
Consensus: Unanimous 

V. APPLICATION TO NATIONAL ENDOWMENT FOR THE ARTS , 

LOCAL ARTS AGENCIES PROGRAM, FOR LOCAL ARTS AGENCY GRANT 

Director Isaacs reported that three grant applications to 
the NEA are resulting from her and Commissioner Sklar's 
visit to Washington DC NEA headquarters this spring: 

The Gallery's Visual Arts Organizational Grant 
The Phase II Coit Tower Murals Restoration Grant 
The Locals Program Grant 

Director Isaacs stated that the Arts Commission meets the 
basic requirements for the Locals Program Grant for the 
first time ever: 



I 



MINUTES/FINANCE COMMITTEE 4 08/10/90 



NEA LOCALS PROGRAM GRANT APPLICATION (Continued) 

a. a two to one match in new public monies, 
i.e. the supplemental allocation for rent 
of AC headquarters 

b. A cultural plan for the City, i.e. the Arts 
Policy Plan 

c. The grant must be for three years. 

She analyzed the match requirements, listing sources: 

1. The lease for 25 Van Ness — $96 k per year, 
allowing for a 5% per year increase 

All of this may not be figured in. Possibly $25-30 k 
will be. 

2. the Youth Arts Fund — $80 k (+/-) 

It will go up a little over the three years. 

3. Market Street Art Fund — $50 k per year 

Partly maintenance/partly art enrichment on Market 
Street. 

4. POPS mil levy increase: The Municipal Symphony goes 
up automatically on an annual basis through the 
property tax. In the past 7-8 years the highest 
increase has been 12%. The lowest has been 9.6%: 

$65 k - 1989 

$71 k - 1990 

$78 k - 1991 

$85 k - 1992 

5. Public Art Fund 

$25 k — earned income increase. 

6. General Fund Increase 

a. Salary Standardization 

b. Cost of Living Increases 

c. Step Increases 

d. Mandates 

Accountant Raymond Wong is currently researching the 
past 5-6 years to see exactly what this has been, and 
then he will project forward. 

The second part of the grant is the Community Plan. 
Director Isaacs cited the Arts Policy Plan and an eight 
year process of meetings and surveys conducted by 



MINUTES/FINANCE COMMITTEE 5 08/10/90 



V. NEA LOCALS PROGRAM GRANT APP. /General Fund Incr. (Cont'd.) 

State/Local. The biggest community need is for 
regranting, commissioning and support in areas that are 
not currently met adequately by any other funding 
organization: 

Youth Arts Education 
Emerging Arts Organizations 
Artist Housing 
Arts Service Organizations 

California Lawyers For the Arts 

Theatre Bay Area 

Dance Bay Area 
Individual Artists 

Arts service organizations usually serve a particular 
field with technical assistance or grants support. 
Some discussion followed as to what organizations could be 
considered arts service or emerging arts oriented. 
Director Isaacs noted that it is unnecessary to define 
this in the grant application. 

Director Isaacs noted that substantial increases in the 
AC's qualifying amount will occur over the three years: 

$ 360 k - first year 
400 k - second year 
450 k - third year 

Director Isaacs stated that the AC chances of getting this 
grant are excellent. San Francisco is perhaps the only 
large city applying. Also, unlike other applicants, the 
matching funds already exist. 

Director Isaacs noted that as the AC part of the grant 
involves restricted funds, they cannot be drawn against 
for administration, nor can a new staffing position be 
created out of the General Fund. A modest amount of the 
NEA portion will therefore be used for administration: 

1. Fulltime Administrative Assistant $ 29,000.00 
(includes fringe benefits) 

2. Printing/Postage $ 10,000.00 
Honoraria plus extras $ 11,000.00 

Total administrative costs $ 50,000.00 

There was discussion of what portions of the NEA funds 
will be matched where: 



MINUTES/FINANCE COMMITTEE 



08/10/90 



V. NEA LOCALS PROGRAM GRANT (Continued) 

CITY NEA 

Administration $ 50 k 

Arts Education — $ 80 k $ 40 k 

Youth Arts 
Art Gallery 



Market Street 
Commissions 

Emerging Arts 
POPS 

showcasing 
partnering 

Arts Service 
I & R 

newsletter 
F.O.A. 

Artist Housing 
ArtHouse 



- $ 50 k 

- $ 65 k 



$ 15 k 
$ 30 k 



$ 40 k 



$ 25 k 



Total 



$ 200 k 



Discussion occurred regarding the above allocations, 
following points were raised: 



The 



a. The grant will make the AC a 'Super' Arts Service 
Organization. At present, the community often 
doesn't understand what it does. The grant should 
enable it to give more people what they actually want 
in terms of service and information. 

b. A newsletter could go a long way towards 
accomplishing the above. Other communities' 
effective newsletters were cited — Portland, Oregon 
and Oakland, California. 

c. A consultant should be hired to develop the grant 
program. Current staff will not have time to do 
this properly. 

d. The mechanism for continuation must be determined. 
This money will only come in for three years and then 
it is gone. An actual budget for the fourth year is 
requested by the NEA, but doesn't require stating 
where the funding is coming from. 



MINUTES/FINANCE COMMITTEE 7 08/10/90 



V. NEA LOCALS PROGRAM GRANT APPLICATION (Continued) 

e. Director Isaacs recommended against regranting to 
individual artists, due to insufficient staff. Leah 
Forbes recommended using ambiguous language giving 
leeway for this area, in case it becomes feasible in 
the third year. Community feedback requesting the 

AC to do something in this area has consistently been 
strong for the past eight years. Alternative sources 
of money could be found to fund it, in the meantime. 
Also, all programs do not have to be started in the 
first year. 

f. Some line items will be greatly increased on the 
City side in three years, so the NEA side can be 
accordingly reduced. 

g. Non-profit organizations can apply for grants but 
those without non-profit status can only get 
commissions. 

Discussion occurred regarding which programs will be 
started in the first year, second year, and so on. 
Director Isaacs suggested, for example, that the Arts 
Education and Market Street components begin during the 
first year, Emerging Arts and Arts Service in the second, 
and individual artists grants in the third. 

The following recommendation was made for presentation to 
the full Commission on 5 September: 

Motion to authorize the Director of Cultural Affairs A 

to apply for, accept, and expend a grant of up to 
$600,000.00 from the Local Arts Agency Program of 
the National Endowment for the Arts, for the duration 
of three years, to be matched two to one with new 
public monies. 

Moved: Barbara Sklar 
Consensus: Unanimous 

Percentage of Staff Time to Administer Grant : 

State/Local - 50% 

NAP - 25% 

Public Art - 10% 

Gallery - 5% 

Time will also be spent by the Director, Assistant 
Director, and Accountant. 

VI. UNFINISHED BUSINESS 

None. 



MINUTES/FINANCE COMMITTEE 8 08/10/90 



VII. NEW BUSINESS 
None. 

VIII. ADJOURNMENT 

There being no further business, the meeting adjourned at 
10:30 a.m. 



Submitted by 




Lemora Martin, Acting Commission Secretary 



FINANCE COMMITTEE MEETING 08/10/90 
LAA GRANT 
PAGE 1 



CITY PORTION 



NEA PORTION 



Admi nistration 



Arts Education 
Youth Arts 
Art Gal lery 



$ 80,000.00 



$ 50,000.00 
$ 40,000.00 



Market Street 
Commissions 



$ 50,000.00 



$ 15,000.00 



Emerging Arts 
POPS 

showcasing 
partnering 



$ 65,000.00 



$ 30,000.00 



Arts Service 
I & R 

newsletter 
F.O.A. 



$ 40,000.00 



Artist Housing 
ArtHouse 



$ 25,000.00 



Total 



$200,000.00 



Notes: 

Grants Info - requires newsletter 

Consultant on Grants 



FINANCE COMMITTEE MEETING 08/10/90 
LAA GRANT 
Page 2 



REQUIREMENTS: 

1 . Match Money 2 : 1 

NEA 2/City/County 1 

New Publ ic Funds 

Minimum $100 K 3 years = $300 K 

NEA $50 K 3 years = $150 K 

2. Public Planning Process 

Evidence of community input 
arriving at what $ spent for 

MATCH SOURCES: Total: $ 366,000.00 

1. Lease $96 K 5% (+/-) year 

2. Youth Arts Fund $80 K (+/-) 

3. Market Street Fund $ 50 K 

4. POPS (millery increase) lowest has been 9.6% per year 

(Muni Symphony Fund increase) $65 K - 1989 

$71 K - 1990 

$78 K - 1991 

$85 K - 1992 

5. PAF 

$ 25 K earned income increase 



6. General Fund automatic increase 
salary standardization 
cost of living increase 
step increases 
mandates 



FINANCE COMMITTEE MEETING 08/10/90 
LAA GRANT 
PAGE 3 



COMMUNITY PLAN 

a. Arts Policy Plan 

10 - S/L program - survey 

b. Regranti ng/Commissioning Support 

Youth Arts Education 

Emerging Arts Organizations 

Artist Housing 

Arts Service Organizations 

Ca. Lawyers For The Arts 
Theatre Bay Area 

Individual Artists (?) 

Presidio planning (?) 

Note: Could Friends/Festivals qualify as arts service organizations? 

INCOME AND EXPENDITURES ESTIMATES 

City - $450,000.00/year plus 3 years = $ 1,200,000.00 
NEA - $200,000.00/year plus 3 years = $ 600,000.00 



Total: $ 1,800,000.00 



INCOME: 
360 

400 $ 400 K per year 

450 



FINANCE COMMITTEE MEETING 08/10/90 
LAA GRANT 
PAGE 4 



RESTRICTED FUNDS 

Admini strati on/NEA grant 

1. Fulltime Administrative Assistant $ 29,000.00 

2. Printing/Postage $ 10,000.00 
Honoraria plus extras $ 11,000.00 

Total administrative costs $ 50,000.00 
ESTIMATED STAFF TIME ADMINISTERING GRANT: 



State/Local 


50* 


NAP 


25% 


Publ ic Art 


10% 


Gal lery 


5% 


etcetera 





City and County 
of San Francisco 




/WO. 33 
#1 



°! 



25 Van Ness Avenue 
Suite 240 

San Francisco. C A 94102 
(415) 554-4671 



6 



^o 



-SF 



^A G E N D A 
^ FINANCE COMMITTEE MEETING 
SAN FRANCISCO ^ARTS COMMISSION 
Tuesday 
<^9/18/90 
25 Van Ness Avenue - Suite 70 
9:00 a.m. 



MAYOR I . 

ArtAgnos 



II. 



COMMISSIONERS 

Barbara Sklar 
President 

Nancy Boas 
Vice President 



III 



Vernon Alley 
Stanley Elchelbaum 
Kim Fowler IV. 

Daniel Genera 
Anne Healy 
John Kriken 
Robert F. LaRocco 
Amalla Mesa-Balrft.Ph.D. 
Ral Y. Okamoto 
Dodle Rosekrans w t 



M& 



EX OFFICIO MEM 



Presidents of the 
Fine Arts MuseumV III 
Library Commission. 
Planning Commission, 
Recreation and Park 
Commission t v 



DIRECTOR x . 

Claire N. Isaacs 

XI 

PROGRAMS " 

Arts Festivals 
CMc Art Colectlon 
CMc Design Review 
Neighborhood Arts 
POPS Symphony Concerts 
Public Art Program 
Street Artists Licenses 



Roll 

Authorization to Apply to Warhol Foundation for Funds to 
Match NEA Museum Conservation Grant for Coit Tower Murals 

Authorization to apply for NEA Art In Public Places Grant 
for the implementation of the Embarcadero Arts Master Plan 
Jill Manton 

1992 Conference of the Association of American Cultures/ 
Discussion of Arts Commission Participation - Leah Forbes 

Contract with Public Research Institute - Leah Forbes 

Telephone Bill - Raymond Wong 

Annual Budget Preparation - Raymond Wong 

California Arts Council Matching Funds for Grant - 
Anne Meissner and Leah Forbes 



Unfinished Business 
New Business 
Adjournment 



DOCUMENTS DEPT. 
SEP 1 4 1990 

SAN FRANCSSC9 
PUBLIC LIBRARY 



Suite 430 

Sate-Local Partnership 

415-554-9677 

ArtHouse 

415-554-9679 



Arts Commission Gallery 
155 Grove Street 
415-554-9682 




. 



City and County 
of San Francisco 




SF 
A70.33 

3 1 13 \°\0 



25 Van Ness Avenue 

Suite 240 

San Francisco. CA 94102 

(415)554-9671 






JEPX* 



SEP 2 8 






^M I N U T E S 
-^FINANCE COMMITTEE 
SAN FRANCISCC>ARTS COMMISSION 
^^B^Septefffber , 1990 
Vanr^Ness Avenue - Sui 
9:00 a.m. 



25 V< 



te 70 



MAYOR 
Art Agnos 



Commissioner Sklar called the meeting to order at 9:15 
a.m. 

ROLL 



COMMISSIONERS 

Barbara Sklar 

President 

Nancy Boas 
Vice President 

Vernon Alley 
Stanley Eichelbaum 
Kim Fowler 
Daniel Genera 
Anne Healy 
John Krlken 
Robert F. LaRocca 
Amalla Mesa-Bains, Ph.D. 
Ral Y. Okamoto 
; Dodie Rosekrans 



EX OFFICIO MEMBERS 

Presidents of the 
Fine Arts Museum 
Library Commission, 
Planning Commission, 
Recreation and Park 
Commission 



DIRECTOR 
Claire N. Isaacs 



PROGRAMS 
Arts Festivals 
CMc Art Collection 
CMc Design Review 
Neighborhood Arts 
POPS Symphony Concerts 
Public Art Program 
Street Artists Licenses 



Suite 430 

Sate-Local Partnership 

415-554-9677 

ArtHouse 

415-554-9679 



Arts Commission Gallery 
155 Grove Street 
415-554-9682 



COMMISSIONERS PRESENT COMMISSIONERS EXCUSED 

Barbara Sklar None 

Nancy Boas 

STAFF PRESENT 

Claire Isaacs, Director of Cultural Affairs 

Debra Lehane, Collections Manager 

Susan Pontious, Art Enrichment Curator 

Leah Forbes, State/Local Partnership Program Coordinator 

Howard Lazar, Director, Street Artists Program 

Raymond Wong, Accountant, Arts Commission 

Lemora Martin, Acting Commission Secretary 

II. AUTHORIZATION TO APPLY TO WARHOL FOUNDATION FOR FUNDS 
TO MATCH NEA MUSEUM CONSERVATION GRANT 
Debra Lehane 

Debra Lehane reported that the grant was submitted to the 
NEA yesterday, and another will be submitted to the 
Flei schhacker Foundation for $50,000.00 in matching funds, 
shortl y . 

The overall budget is $135,000.00. 

According to Leslie Schimmel of the Friends of the 
Recreation and Parks Department, the Executive Director of 
the Warhol Foundation has expressed interest in the 
project. Lehane requested the Committee's permission to 
apply to the Warhol Foundation for matching funds, as 
well, for whatever their maximum amount is. 

If all the grants are successful, $100,00.00 will have 
been raised for this project. The Friends of Rec/Park may 
also provide some matching funds, as well. 

The following recommendation was made for presentation to 
the full Commi ssion .on 1 October: 




MOTION TO AUTHORIZE the Director of Cultural Affairs 

to apply for, accept, and expend up to the maximum 



MINUTES/FINANCE COMMITTEE PAGE 2 09/18/90 



II. WARHOL FOUNDATION GRANT APPLICATION (Continued) 

amount possible from the Warhol Foundation for matching 
funds for the NEA Museum Conservation Grant for the Coit 
Tower Murals. 

III. AUTHORIZATION TO APPLY FOR NEA ART IN PUBLIC PLACES GRANT 
FOR THE IMPLEMENTATION OF THE EMBARCADERO ARTS MASTER PLAN 
Jill Manton 

This item was postponed to Unfinished Business where 
Curator Susan Pontious gave a brief report, due to Jill 
Manton 's absence. 

IV. 1992 CONFERENCE OF THE ASSOCIATION OF AMERICAN 
CULTURES/DISCUSSION OF ARTS COMMISSION PARTICIPATION 
Leah Forbes 

The Association is a private, non-profit corporation that 
supports networking among nation-wide mul ti -cul tural 
organizations. They are searching for their 1992 
conference site. Requirements of the host city are: 

1. $25,000.00 to support the conference. 

2. Six months time commitment of one staff person to 
do coordination within the host city. 

Some discussion occurred. Committee members expressed 
concern about the financial commitment and about burdening 
the new Director of Cultural Affairs with this expense and 
responsi bi 1 i ty . 

Director Isaacs recommended further consideration of this 
proposal, stating that the Arts Commission has spent 
several years building bridges to the mul ti -cul tural 
community, e.g the Association was directly involved in 
the genesis of Festival 2000. 

Commissioner Sklar suggested getting some other entities 
interested in this project, e.g. adjacent counties and 
other City agencies. 

Should Festival 2000 wish to continue and become a bi- 
annual event, the staff could possibly be one of these 
entities . 

At this time, however, the Committee did not wish to 
commit $25,000.00 Arts Commission funds and six months' 
staff time to this project. The City financial prognosis 
is grim, and 1992 already looks to be a very busy year. 



MINUTES/FINANCE COMMITTEE PAGE 3 09/18/90 



V. CONTRACT WITH PUBLIC RESEARCH INSTITUTE 
Leah Forbes 

Leah Forbes briefly gave background on this contract, 
approved by the Arts Commission last December, for 
$5,000.00, to conduct a survey of the multi-cultural arts 
organizations in San Francisco. 

The second portion of this survey will be financed by the 
San Francisco Foundation for $4,500.00. State/Local has 
secured the funding, and approval for proceeding is 
requested today. 

The following recommendation was made for presentation 
before the full Commission on 1 October: 

MOTION TO AUTHORIZE the State/Local Partnership A 

Program to expend funds secured from the San Francisco 
Foundation in the amount of $4,500.00, to finish the 
contract with the Public Research Institute by proceeding 
with the second portion of the multi-cultural arts 
organizations survey. 

VI. TELEPHONE BILL 
Raymond Wong 

Item deleted/questions resolved. 

VII. ANNUAL BUDGET PREPARATION 
Raymond Wong 

Raymond Wong distributed copies of a timetable for Annual 
Budget Preparation (see attached). He stated that the 
Arts Commission does not request the first four items. He 
briefly explained the remaining items. Some discussion 
occurred . 

Commissioner Sklar expressed concern that salary 
allocations are protected and none of these will be cut. 
With several positions unstaf f ed , she wanted to ensure 
that they will not be lost. 

Director Isaacs stated that no further word has come from 
the Mayor's office regarding the proposed two percent cut. 

Regarding the Assistant Director's salary, Deputy Mayor 
Claude Everhart has told her that there is a reserve for 
small Departments in this situation. She will talk to him 
and get more information. 

Director Isaacs stated that the Arts Commission will 
simply have to take a firm stand that a salary cut is 
unacceptable. In her years with the City, the most 
radical cuts often do not happen. 



, 



MINUTES/FINANCE COMMITTEE PAGE 4 09/18/90 



VII. ANNUAL BUDGET PREPARATION (Continued) 

Commissioner Sklar stated that should Commissioners have 
to negotiate with the Mayor's office about this, in the 
absence of a Director and Assistant Director, she will 
need to stay in close contact with Claire Isaacs. 

VIII. CALIFORNIA ARTS COUNCIL MATCHING FUNDS FOR GRANT 
Anne Meissner and Leah Forbes 

Anne Meissner stated that the Gallery and State/Local 
Partnership received 80% of their joint grant request from 
the CAC , despite the fact that the application ranked a "4 
minus," the highest ranking given this year. The Gallery 
will receive $15,000.00 of its $18,000.00. 

This grant has three parts: 

1. Gallery: Artists honoraria, administrative 
assistance, materials, graphic design. 

2. Arthouse staff salaries - Jennifer Spangler and 
Doe Cross. California Lawyers for the Arts will 
match this. 

3. partial subsidization of Jean Wong's salary. 

Brief discussion ensued. The galary has $11,000.00 toward 
their match. 95% of the Gallery's programming money comes 
from the California Arts Council and other grants. The 
Gallery may need funds from the Arts Commission to 
reinstate whatever is cut by the City. 

Today is simply a general discussion of whatever may be 
needed in the near future. 

IX. UNFINISHED BUSINESS 

Director Isaacs requested that Programs submit a list of 
their financial needs prior to the October Finance 
Committee Meeting, e.g. grants that will need matching 
funds, etc. 

NEA Art In Public Places Grant 
Susan Pontious 

Susan Pontious stated that this presentation will brief, 
due to her limited knowledge of the background of this 
project . 

In working on the Embarcadero Arts Master Plan, Roger 
Berry has identified many exciting art opportunities. 



MINUTES/FINANCE COMMITTEE PAGE 5 09/18/90 



IX. UNFINISHED BUSINESS (Continued) 

Susan Pontious stated that she is writing this grant with 
Jill Manton, since local art enrichment monies are not 
applicable. The NEA is an alternate possible source. 
Bert Kubl i of the NEA is enthusiastic. The match is built 
in, and would likely come from City construction monies. 

The grant amount is $50,000.00 and the deadline is October 
12. 

The following recommendation was made for presentation to 
the full Commission on 1 October: 

MOTION TO AUTHORIZE the Director of Cultural Affairs A 

to apply for, accept, and expend an Art in Public Places 
Grant in the amount of $50,000.00 from the National 
Endowment for the Arts, in order to fund art opportunities 
identified in the Embarcadero Arts Master Plan. 

The Next Finance Committee Meeting 

Three possible dates were proposed, with the time moved to 
late afternoon to accommodate Commissioner Anne Healy's 
schedule. Commissioner Healy will be joining the Finance 
Committee. These dates were: 

October 22, Monday - 4:00 p.m. 
October 25, Thursday - 4:00 p.m. 
October 29, Monday - 4:00 p.m. 

Lemora Martin will contact everyone by phone regarding a 
firm date. 

The Friends of the San Francisco Arts Commission 
Laura Simpson 

Laura Simpson stated that the Friends' Board of Directors 
would like to have a joint meeting with the Long Range 
Planning Committee of the Arts Commission during October. 
Plans for this will go forward. 

Commissioner Sklar requested that Laura Simpson explore 
setting up a mini-fund raiser luncheon involving herself 
and the past three Commission Presidents -- Robert 
LaRocca, Jackie Nemerovski , and Cissy Swig. Each of them 
would have a table. The purpose would be to raise seed 
money for a larger fundraiser for the Friends. 

Commissioners Sklar and Boas requested a calendar of dates 
for Grants for next six months for the Programs, e.g when 
they expire, submission deadlines, fund availability 
dates, to give them a broad overview. 



MINUTES/FINANCE COMMITTEE PAGE 6 09/18/90 



IX. UNFINISHED BUSINESS (Continued) 

They would also like to know about significant events in 
advance, e.g. the Coit Tower Murals dedication ceremony. 

This does not have to be one organized entity, but rather 
if Programs could each submit such significant information 
on slips of paper, these could then be given to 
Commi ssioners . 

X. NEW BUSINESS 

Leah Forbes presented a sample newsletter from the Santa 
Clara Arts Council, as an example of an arts agency 
newsletter. Brief discussion followed. Commissioner 
Sklar stated that this could be further discussed at the 
joint meeting with the Friends. 

XI. ADJOURNMENT 

There being no further business, the meeting adjourned at 
10:15 a.m. 



Submitted by 

f// . //\ <3 I /I // // 




UUA^a^l/lA 




Lemora Martin, Acting Commission Secretary 



City and County 
of San Francisco 





25 Van Ness Avenue 

Suite 240 

San Francisco. CA 94102 

(415)554-9671 



=^A G E N D A 
■^ FINANCE COMMITTEE MEETING 
SAN FRANCISCO^ARTS COMMISSION 
Monday 
^£0/22/90 
25 Van Ness Avenue - Suite 70 
2:00 p.m. 



MAYOR 
ArtAgnos 



I. 



ROLL 



COMMISSIONERS 

Barbara Sklar 
President 

Nancy Boas 
Vice President 

Vernon Alley 
Stanley Elchelbaum 
Kim Fowler 
Daniel Genera 
Anne Healy 
John Krlken 
Robert F. LaRocca 
Amalla Mesa-Bains, Ph.D. 
Ral Y. Okamoto 
Dodle Rosekrans 



EX OFFICIO MEMBERS 

Presidents of the 
Fine Arts Museum 
Library Commission, 
Planning Commission, 
Recreation and Park 
Commission 



DIRECTOR 
Claire N. Isaacs 



PROGRAMS 
Arts Festivals 
CMc Art Collection 
CMc Design Review 
Neighborhood Arts 
POPS Symphony Concerts 
Public Art Program 
Street Artists Licenses 



Suite 430 

Sate-Local Partnership 

415-554-9677 

ArtHouse 

415-554-9679 



Arts Commission Gallery 
155 Grove Street 
415-554-9682 



II. REVIEW OF FRIENDS BUDGET: ACCOUNTS TO DATE 
Claire Isaacs 

III. REVIEW OF POPS INCOME/EXPENSE: RECOMMENDATION ON 
"SPLIT" WITH SYMPHONY 

Claire Isaacs 

IV. REVIEW OF PUBLIC ARTS FUND REQUESTS 
Staff and Claire Isaacs 

V. UNFINISHED BUSINESS 

VI. NEW BUSINESS 



VII. ADJOURNMENT 



OCT i 8 1890 

V 




City and County 
of San Francisco 




sF 

/A 70.33 



25 Van Ness Avenue 

Suite 240 

San Francisco. CA 94102 

(415)554-9671 



MAYOR 
ArtAgnos 



COMMISSIONERS 

Barbara Sklar 
President 

Nancy Boas 
Vice President 

Vernon Alley 
Stanley Elchelbaum 
Kim Fowler 
Daniel Genera 
Anne Healy 
John Krlken 
Robert F. LaRocca 
Amalla Mesa-Bains. Ph.D. 
Ral Y. Okamoto 
Dodie Rosekrans 



EX OFFICIO MEMBERS 

Presidents of the 
Fine Arts Museum 
Library Commission, 
Planning Commission, 
Recreation and Park 
Commission 



DIRECTOR 
Claire N. Isaacs 



PROGRAMS 
Arts Festivals 
CMc Art Collection 
CMc Design Review 
Neighborhood Arts 
POPS Symphony Concerts 
Public Art Program 
Street Artists Licenses 



Suite 430 

Sate-Local Partnership 

415-554-9677 

ArtHouse 

415-554-9679 



Arts Commission Gallery 
155 Grove Street 
415-554-9682 




— MINUTES 
--FINANCE COMMITTEE 
SAN FRANCISCO ARTS COMMISSION 

^22 October, 1990 

25 Van Ness Avenue - Suite 70 

2:00 p.m. 



Commissioner Sklar called the meeting to order at 2:05 
p.m. 

I. ROLL 



i£PX- 

NOV 5 



COMMISSIONERS PRESENT 

Barbara Sklar 
Nancy Boas 
Anne Healy (arr 



COMMISSIONERS EXCUSED 

None 



2: 10 p.m. ) 



STAFF AND OTHERS PRESENT 

Claire Isaacs, Director of Cultural Affairs 

Howard Lazar, Director, Street Artists Program 

Debra Lehane, Collections Manager 

Fe Bongolan, Assistant Director, Neighborhood Arts Program 

Leah Forbes, Program Coordinator, State/Local Partnership 

Program 
Amalia Mesa-Bains, Member, San Francisco Arts Commission 

and State/Local Program Committee 
Lemora Martin, Acting Commission Secretary 

Commissioner Healy arrived at the beginning of the 
following report. 

II. REVIEW OF FRIENDS BUDGET: ACCOUNTS TO DATE 



Claire Isaacs 



Director Isaacs distrib 
Finance Committee on th 
Program Activity Sheet 

described the different 
money. Some of the mon 
interest bearing accoun 
future the Friends coul 
monies which will be un 
or so and place them in 
the monument monies. 



uted the Friends Report to the 
e Accounts at the SFAC and a 

to the Commissioners. She briefly 

accounts and their amounts of 
ies have in the past been placed in 
ts. It was noted that in the 
d more effectively consolidate 
touched for a period of six months 
an interest bearing account, e.g. 



Barbara Sklar suggested this as a topic for discussion at 
the upcoming joint Friends/AC meeting. Director Isaacs 
suggested contacting the Friends of the Recreation and 
Parks Commission for advice and information. 



MINUTES/FINANCE COMMITTEE PAGE 2 10/22/90 



III. REVIEW OF POPS INCOME/EXPENSE: RECOMMENDATION ON 
"SPLIT" WITH SYMPHONY 
Claire Isaacs 

Director Isaacs distributed documentation concerning the 
POPS, including a seven-year recap with projected 1990 
income. She explained that resolutions would be needed 
from the Music Committee to pay the symphony for its final 
contract payment, and for the "split". The "split" is the 
40% which the Symphony receives from the net proceeds of 
ticket sales, and the Arts Commission receives 60%. 

The POPS is financed by a combination of the Municipal 
Symphony Fund (tax assessment) and revenues from ticket 
sales each year, placed in the Public Arts Fund (PAF). 
After paying all expenses, some funds are set aside for 
the following year's concerts, and the remainder is split 
between the Commission and the Symphony. The funds 
available in the PAF from the split are then considered 
for allocation to programs. For 1990 the finances are: 

Funds available as reported on 09/07/90 $640,848.00 

Less: Payment to Symphony contract $144,175.96 

Payment to Symphony for 40% Split 147,098.93 
Funds Reserved for 1991 POPS Concerts 
Start-up 225,000.00 

Funds Available from PAF for Programs 124,573.11 
Arts Commission share of El Paso grant 26,308.95 



Total available for programs $150,882.06 

The El Paso grant is divided 50/50 according to contract, 
and bank interest is added, and then the Friends fiscal 
fee is subtracted. (See Friends Program Activity Sheet). 

Commissioners discussed why $225,000 is reserved, when 
funds are needed for staffing and programs. Director 
Isaacs explained that the prime purpose of the PAF is to 
fund the POPS. The Municipal Symphony Fund alone is not 
sufficient to underwrite the POPS, and each year some 
funds from the earned revenues are set aside, or reserved, 
for next year's production costs, i.e. Symphony itself, 
lighting, sound, decor, etc. It is necessary to estimate 
these costs and to set aside the funds. Contracts will be 
written in the 1990/91 fiscal year, against which payments 
will take place in the next fiscal year of 91/92. The 
Controller will not certify these contracts unless the 
funds are available in the present year's accounts. 



MINUTES/FINANCE COMMITTEE PAGE 3 10/22/90 



III. POPS REVIEW (Continued) 

Director Isaacs explained that the figure of $225,000.00 
was chosen based on these facts: 

1) last year $175,000.00 was set aside, and 

2) this year she is departing and the POPS coordinator 
is ill. A new management team and the Commission may 
wish to have funds for new ideas or broadening the 
scope of the POPS. At the very least $200,000.00 
must be set aside to cope with rising costs. The 
higher sum is conservative, and some funds can be 
released later, after the POPS is planned for 1991, 
if the Commission chooses. 

Brief discussion concerned carrying over more money than 
is needed, year to year, during which time it earns no 
interest; also it could be used to hire staff. 

Howard Lazar departed at 2:40 p.m., at the end of this 
discussion. Some more general discussion occurred. 

IV. REVIEW OF PUBLIC ART FUND REQUESTS 

Director Isaacs distributed three pages showing 
comparisons of PAF allocations since 1986/87, program 
allocations in 1989/90, and the half-year distribution for 
7/90 through 12/90. 

She reminded the Committee that at her recommendation, a 
distribution was made for the half-year because in the 
past, the funds came too late for certain programs, 
creating a serious cash flow. She recommended that 
eventually the allocations be set up even further in 
advance, to coincide with the fiscal year a year ahead. 
In the meantime, today the Committee is considering 
allocations for the calendar year 1990 from funds earned, 
but not yet on deposit from the 1990 summer POPS. 

At Commissioner Sklar's request, Director Isaacs gave 
priorities for PAF funding: 

1 . Gal lery 

The Gallery requests a total of $19,700.00 for January- 
December, 1991. Their basic operations budget was 
initially cut from $13,700.00 to $9,000.00. As they 
cannot operate on this, allocation to them is critical: 



MINUTES/FINANCE COMMITTEE PAGE 4 10/22/90 

IV. PAF REQUESTS (Continued) 

Funds are to cover: 

Reinstatement of City Funds $ 4,700.00 
Supplemental Operating Funds 5,000.00 

CAC Grant Matching Funds 10,000.00 

Total $ 19,700.00 

2 . State/Local 

Initially funded by the state, this allocation was cut 
back in gradually decreasing, yearly increments. 
Proportionally, their PAF allocation has increased. They 
cannot operate without an allocation for both salaries and 
operations . 

3. Neighborhood Arts 

The Program helps fund community festivals and programs. 

Commissioner Healy began discussion about the future of 
State/Local, noting that it receives the largest 
allocation. It will need to be funded constantly on 
salary level. The question remains as to whether the AC 
will continue to fund it at this level, and if so, will it 
remain in its present form or will this be done another 
way. She referred to discussions of merging the functions 
of NAP and State/Local several months ago. 

Commissioner Sklar recalled that some analysis and 
planning had been requested from the State/Local 
Commi ttee. 

Leah Forbes responded that the result of discussion at the 
joint NAP/State/Local meeting was that until some of the 
problems in the Cultural Centers could be resolved, no 
attempt should be made to merge the functions of these two 
programs . 

Commissioners Sklar and Healy concurred that while the 
Cultural Center problems are far from resolved, many are 
on the road to resolution. Funding of this Program cannot 
continue to escalate at the current level. It is taking 
too much money away from other programs. A thorough 
investigation and review of State/Local's functions is 
needed . 

Commissioner Mesa-Bains stated that this ties into the 
need for overall planning and analysis on a program by 
program basis. Each thing, e.g. Presidio Planning, the 
Arts Policy Plan, has been dealt with on a de facto basis. 
A stalemate in long range planning has been reached. 



MINUTES/FINANCE COMMITTEE PAGE 5 10/22/90 



IV. PAF REQUESTS (Continued) 

Commissioner Sklar noted that with the resignation of the 
Director, the Long-range Planning Committee became a 
Search Committee and this kind of planning cannot occur 
without the new Director. 

Leah Forbes stated that each February the California Arts 
Council grant for State/Local comes due. So, the decision 
making needs to begin in December, regarding what funding 
will be asked for. 

Commissioners suggested that information about each of the 
programs would be useful. Director Isaacs noted that she 
sent each Commissioner a handbook describing each program, 
and its problems and possibilities, when they were 
appointed in 1989. She suggested they refer to it, and 
offered to make copies available if needed. The material 
may be slightly out of date by now, but is still 
pertinent. 

Regarding State/Local, Commissioner Sklar requested that a 
plan for the future be developed in the State/Local 
Committee and that its Chair, Rai Okamoto, provide a 
report on the Regular Monthly Meeting on November 5. 

PAF Background: 

Director Isaacs stated that this Fund was initially 
created to enable the Arts Commission to help groups in 
the community. Small grants were given to many small 
organizations around town. When she came to the 
Commission in 1983, she and the Commissioners agreed to 
allocate mainly to the Agency's own Programs in the 
communi ty . 

PAF Requests : 

PUBLIC ARTS FUND FOR 1991 

Income : 

Earned revenue, net, after "split": $124,573.11 

El Paso, after "split", fiscal fees: 26,308.95 

TOTAL: $150,882.06 

Expenses : 

Neighborhood Arts Program $ 27,500.00 

Art Gal lery 19,700.00 

Collections Management 15,500.00 

State/Local Partnership Program: 15,000.00 



MINUTES/FINANCE COMMITTEE PAGE 6 10/22/90 



IV. PAF REQUESTS (Continued) 

Art in Public Places 6,000.00 

Festival 2000 20,000.00 

Arts Festival 1,000.00 

Equipment 5,000.00 

Administration 20,000.00 

TOTAL: $129,700.00 

Neighborhood Arts Program: 

Assistant Director Fe Bongolan distributed a 6 page 
document, NAP Public Arts Fund Request 90/91, breaking 
down the $27,500.00 into individual allocations. 
Commissioner Sklar noted that the even, identical numbers 
don't take into account which projects may have been more 
successful than others and possibly deserving of a greater 
amount. This analysis should be part of the long range 
planning for this subcommittee. 

Director Isaacs noted that if NAP "staffs up", the new 
person might go out into the Community to do such an 
assessment. 

Commissioner Mesa-Bains noted that: 

Phase I of Anne Smith's Report dealt with the changing 
demographics of the neighborhood vis a vis the Cultural 
Centers' activities, their history. 

Phase II will involve looking at the actual, existing 
Programs and their weaknesses. The NAP Committee is 
currently identifying consultants to come in and work with 
the Cultural Centers to help strengthen operative Boards 
and assist in long range planning. 

Phase III will involve assessment of how well the Centers 
actually function and whether or not the AC envisions them 
to be different from each other, offering different things 
to different communities. Some more discussion followed. 

Collections Management 

This Program does not have an operating budget, and 
$15,500.00 will take care of some basic expenses. 
Computerizing the collection is the main priority. 
Director Isaacs recommended that as a future project, the 
AC get an operating budget allocated to the General Fund 
by the City; particularly since this is a Charter-mandated 
responsi bi 1 i ty . 



MINUTES/FINANCE COMMITTEE PAGE 7 10/22/90 

IV. PAF REQUESTS (Continued) 

Art in Public Places 

The total request is $6,000.00. $4,500.00 will be needed 
for reprinting brochures. The other $1,500.00 is for 
artists' receptions. Other expenses are met in other 
ways. 

Arts Festival 

$1,000.00 is for planning the future of Commission 
festivals and any small, unforeseen expenses. 

Equipment ($5,000.00) 

Miscellaneous: A photocopying machine for the Gallery, 
FAX machine for the office, video camera, and VCR. 

Administration ($20,000.00) 

Combination of usual, plus reinstatement; more expenses 
due to new headquarters, e.g. the phones. The General 
Fund only takes care of the lease. 

Festival 2000 

Commissioner Mesa-Bains briefly summed up the state of 
affairs with Festival 2000. The $20,000.00 requested 
will relieve financial plight of individual artists and 
local arts institutions who were especially hard hit by 
the lack of a final payment. She stated that this is in 
keeping with the AC ' s initial commitment to Festival 2000 
and is especially crucial since no other City agency has 
come forward to address the desperation felt by artists. 

Committee members felt that a breakdown of how this would 
be allocated -- so that no deserving group falls through 
the cracks -- should be given before a recommendation can 
be made. 

Some discussion followed during which Committee members 
agreed that they would need to see an actual resolution 
for all NAP needs, totalling approximately $62,000 — 
including the regular Festival request for $20,00.00, the 
Festival 2000 $20,000.00, and other requests — and as 
this was not available today, a resolution could be made 
ready for the Agenda for the November 5 meeting. 

Director Isaacs stated that the Gallery, State/Local, and 
Administration are in a situation such that if money is 
not moving forward at the November meeting, a crisis will 
develop by January. 



MINUTES/FINANCE COMMITTEE 



PAGE 8 



10/22/90 



IV. PAF REQUESTS (Continued) 

In view of the need for further information on State/ 
Local, the Committee decided to amend the recommendations 
and allocate a half-year instead of a year's funding at 
this time, from January through June 1990. The Festival 
2000 request was also placed aside until further 
information was available. The amended allocations were 
recommended and approved. 

The following recommendation was made for presentation to 
the full Commission on 5 November: 



MOTION TO APPROVE $109,700.00 from the Public 

Art Fund to be allocated to the following 
Programs in the following amounts: 



APPROVED 



NAP 

Gal lery 

AIPP 

State/Local 

Col lections 

Art Festival 

Equipment 



$ 27,500.00 

19,700.00 

6,000.00 

15,000.00 

15,500.00 

1 ,000.00 

5,000.00 



Administration 20,000.00 

Moved: Barbara Sklar 
Consensus: Unanimous 



None 



V. UNFINISHED BUSINESS 



VI. NEW BUSINESS 



Committee members agreed to hold a Finance Committee 
meeting on November 5, at 2:30 p.m., just prior to the 
Regular Monthly Meeting, to discuss funds for Festival 
2000. 

VII. ADJOURNMENT 

There being no further business, the meeting adjourned at 
3:55 p.m. 



Submitted by: 




Lemora Martin, Acting Commission Secretary 



City and County 
of San Francisco 





25 Van Ness Avenue 

Suite 240 

San Francisco, C A 94102 

(415)554-9671 



AGENDA 

FINANCE COMMITTEE SPECIAL MEETING 

SAN FRANCISCO^ ARTS COMMISSION 

Monday 

^^,1/05/90 

25 Van Ness Avenue - Suite 70 

2:30 p.m. 



MAYOR 
ArtAgnos 



COMMISSIONERS 

Barbara Sklar 
President 

Nancy Boas 
vice President 

Vemon Alley 
Stanley Elchelbaum 
Kim Fowler 
Daniel Genera 
Anne Healy 
John Kriken 
Robert F. LaRocca 
Amalla Mesa-Bains. Ph.D. 
Ral Y. Okamoto 
Dodle Rosekrans 



EX OFFICIO MEMBERS 

Presidents of the 
Fine Arts Museum 
Ubrary Commission. 
Planning Commission. 
Recreation and Park 
Commission 



I. ROLL 

II. ADDITIONAL FUNDS FOR FESTIVAL 2000 

III. ADJOURNMENT 



NOV ej 



DIRECTOR 
Claire N. Isaacs 



PROGRAMS 
Arts Festivals 
CMc Art Collection 
CMc Design Review 
Neighborhood Arts 
POPS Symphony Concerts 
Public Art Program 
Street Artists Licenses 



Suite 430 

Sate-Local Partnership 

415-554-9677 

ArtHouse 

415-554-9679 



Arts Commission Gallery 
155 Grove Street 
415-554-9682 




City and County 
of San Francisco 




At 33 



25 Van Ness Avenue 

Suite 240 

San Francisco, CA 94102 

(415)554-9671 



l " ^'IMENTS DEFT. 

DEC" u»' 

! i -J FRANC!?C$ 

_ WfiUC Li u 

^M I N U T E S 

FINANCE COMMITTEE SPECIAL MEETING 

SAN FRANCISCO^ARTS COMMISSION 
^ ^5 Novefnber, 1990 

25 Van Ness Avenue - Suite 70 
2:30 p.m. 



MAYOR 
ArtAgnos 



COMMISSIONERS 

Barbara Sklar 
President 

Nancy Boas 
vice President 

Vemon Alley 
Stanley Elchelbaum 
Kim Fowler 
Daniel Genera 
Anne Healy 
John Krlken 
Robert F. LaRocca 
Amalla Mesa-Bains. Ph.D. 
Ral Y. Okamoto 
Dodle Rosekrans 



EX OFFICIO MEMBERS 

Presidents of the 
Fine Arts Museum 
Library Commission, 
Planning Commission, 
Recreation and Park 
Commission 



DIRECTOR 
Claire N. Isaacs 



PROGRAMS 
Arts Festivals 
CMc Art Collection 
CMc Design Review 
Neighborhood Arts 
POPS Symphony Concerts 
Public Art Program 
Street Artists Licenses 



Suite 430 

Sate-Local Partnership 

415-554-9677 

ArtHouse 

415-554-9679 



Arts Commission Gallery 
155 Grove Street 
415-554-9682 




Commissioner Sklar called the meeting to order at 2:50 p.m. 

I. ROLL 

COMMISSIONERS PRESENT 

Barbara Sklar 

Amalia Mesa-Bains - designated alternate for Anne Healy 

COMMISSIONERS EXCUSED 

Nancy Boas 
Anne Healy 

STAFF AND OTHERS PRESENT 

Howard Lazar, Director, Street Artists Program 

Debra Lehane, Collections Manager 

Fe Bongolan, Assistant Director, Neighborhood Arts Program 

Leah Forbes, Program Coordinator, State/Local Partnership 

Program 
Lemora Martin, Acting Commission Secretary 
Laura Simpson, Administrative Assistant, Friends of the 

San Francisco Arts Commission 

The Committee agreed to place the following item on the 
Agenda: 

I. FINANCIAL COLLAPSE OF FESTIVAL 2000/IMPACT ON THE 

FRIENDS OF THE SFAC 
Laura Simpson 

La*ura Simpson reported that the Friends, as fiscal receiver 
for the Festival, signed leases for computers used by the 
Festival staff in the amount of $38 - $43,000.00. The 
Festival has not made payments on leased computer 
equipment. If payments on this equipment are two months in 
arrears, the leasing companies may accelerate payments and 
demand payment in full. At least one lease falls into this 
category, and the company has indicated its intention to do 
this. 

If and when the account is accelerated, the amount will 
exceed that in the Friends General Account, and 
consequently their ability to pay. The Friends cannot 
continue to effectively function as fiscal agent to the 
Arts Commission if they must bear full financial 
responsibility. There is now only $8,950.00 left in the 
Festival account at the Friends. 



MINUTES/FINANCE COMMITTEE PAGE 2 11/05/90 



I. FRIENDS OF THE SFAC (Continued) 

In response to suggestions that responsibility for the 
account could be switched to the Festival, Laura Simpson 
stated that the terms of the lease agreement will not allow 1 
the Friends to transfer responsibility. The only lease 
that was actually transferred was a maintenance contract on 
the FAX machine. None of the others have been. 

Commissioner Sklar stated that perhaps the City Attorney 
could advise so as to protect the Friends accounts. 
Commissioner Mesa-Bains suggested that the Festival Board 
could intervene to protect the Friends. 

Laura Simpson stated that once the payments are two months 
in arrears, the company will not consider a buy-out of the 
equipment, to partially retire the debt. Some further 
discussion occurred. 

II. ADDITIONAL FUNDS FOR ARTISTS PARTICIPATING 
IN MASKS PROJECT AND COMMUNITY ARTS PROJECTS 

Commissioner Sklar stated for the record that the Arts 
Commission is not giving any money whatsoever to Festival 
2000. This money will be paid directly to artists or their 
fiscal receivers, to compensate them for lack of a final 
payment from the Festival. 

The following recommendation was made for presentation to 
the full Commission today at the regular meeting at 3:30 
p.m. 

WHEREAS, the San Francisco Arts Commission wishes APPROVED 
to commend the outstanding success of the Masks 
Project, and 

WHEREAS, the Arts Commission wishes to support the 
excellent contribution of the Bay Area Community of Artists 
to the Festival , 

Now let it therefore be Resolved to allocate up to 
$36,000.00 from available funds in the Neighborhood Arts 
Program ($20,000.00), the Youth Arts Fund ($10,000.00) and 
the Public Art Fund ($6,000.00) to complete payment of the 
artist contracted fees for the Masks Project, and to 
complete payment of fees for Commissions of community 
projects presented at the Festival. Furthermore, the 
artists' projects covered by these payments are not 
supported by Grants for the Arts. 

MASKS PROJECT (Source: Youth Arts Fund) 

Calvin Yau Chin $2,000.00 

Mark S. Knego 2,000.00 

Xochitl Nevel Guerrero 2,000.00 

Tony Yuen 4,000.00 



MINUTES/FINANCE COMMITTEE PAGE 3 11/05/90 



II. ADDITIONAL FUNDS FOR ARTISTS (Continued) 

Recommendation to full Commission/list of artists 
(Continued) 

COMMUNITY ARTS PROJECTS 

Holman Turner (Tapestry) 1,250.00 

Marion Gray (Tapestry) 1,250.00 

Robert Hsiang (Tapestry) 801.00 
Galeria de la Raza 

(Balmy Alley murals & Mexican bus) 3,000.00 

Betty Wong (Bright Moon Rising) 1,400.00 

Guadalupe Garcia (Coatlicue's Call) 2,800.00 

Izu/Aoki (Ballad of the Bones) 8,000.00 

Spencer Moon (Film/Video) 500.00 

June Watanabe (Tower Collection) 1,875.00* 

Ernesto Sanchez (blinded by beauty) 2,000.00* 

Voicestra/Oakland Youth Chorus 1,500.00 

Western Addition Cultural Center 75.00 

Support Services for the Arts 364.00 



Total $34,815.00 

♦partial payment only 

Moved: Barbara Sklar 
Consensus: Unanimous 

III. ADJOURNMENT 

There being no further business, the meeting adjourned at 
3:00 p.m. 

Submitted by: 

Lemora Martin, Acting Commission Secretary 



City and County 
of San Francisco 




SF 
A70.23 



25 Van Ness Avenue 

Suite 240 

San Francisco. CA 94102 

(415)554-9671 



■■h 



SO 




ITS DEPT. 

. ore 7 

AGENDA 
FINANCE COMMITTEE MEETING 

AN FRANCISCO ARTS COMMISSION^* * UiiflriJ 

Tuesday 
<g 12/04/90 
25 Van Ness Avenue - Suite 70 
3:00 p.m. 



MAYOR 
ArtAgnos 



COMMISSIONERS 

Barbara Sklar 
President 

Nancy Boas 
Vice President 

Vemon Alley 
Stanley Elchelbaum 
Kim Fowler 
Daniel Genera 
Anne Healy 
John Krlken 
Robert F. LaRocca 
Amalla Mesa-Bains. Ph.D. 
Ral Y. Okamoto 
Dodle Rosekrans 



EX OFFICIO MEMBERS 

Presidents of the 
Fine Arts Museum 
Library Commission, 
Planning Commission, 
Recreation and Park 
Commission 



DIRECTOR 
Claire N. Isaacs 



PROGRAMS 
Arts Festivals 
CMc Art Collection 
CMc Design Review 
Neighborhood Arts 
POPS Symphony Concerts 
Public Art Program 
Street Artists Licenses 



Suite 430 

Sate-Local Partnership 

415-554-9677 

ArtHouse 

415-554-9679 



1) 



I . ROLL 

II. MUSIC COMMITTEE RESOLUTION AUTHORIZING 
THE DIRECTOR OF CULTURAL AFFAIRS TO RENEW 
GRANT FROM EL PASO NATURAL GAS, 
IN SUPPORT OF 1991 POPS OPENING NIGHT PROGRAM 

Anne Smith 

III. NEIGHBORHOOD ARTS PROGRAM 
Fe Bongolan 

Allocation for annual Cultural Center Contractual 
costs, Chinatown NAP, and NAP Programs in the 
Community: $147,427.00 



2) Allocation for NAP Administrative contingencies 

$13,082.00 

IV. PROPOSED BUDGET 

MARKET STREET ART MAINTENANCE FUND 

YOUTH ARTS FUND 

(MUST BE APPROVED BY BOARD OF SUPERVISORS) 

Margie O'Driscoll 

V. BUDGET INSTRUCTIONS FROM THE MAYOR 

1991-1992 

Margie O'Driscoll 

VI. STATE/LOCAL FUNDING 
Margie O'Driscoll 

VII. OLD BUSINESS 

VIII. NEW BUSINESS 

IX. ADJOURNMENT 



Arts Commission Gallery 
155 Grove Street 
415-554-9682 




City and County 
of San Francisco 




25 Van Ness Avenue 

Suite 240 

Son Francisco. CA 94102 

(415)554-9671 

FAX #621-3868 



A70 33 

DOCUMENTS DEPT 

JM 2 4 19ft' 

SAN FRANCISCO 
public USMARV 






MAYOR 
ArtAgnos 



COMMISSIONERS 

Barbara Sklar 
President 

Nancy Boas 
Vice President 

Vemon Aley 
Stanley Elchelbaum 
Kim Fowler 
Daniel Genera 
Anne Healy 
John Krlken 
Robert F. LaRocca 
Amalia Mesa-Bains. Ph.D. 
Rai Y. Okamoto 
Dodle Rosekrans 



EX OFFICIO MEMBERS 

Presidents of the 
Fine Arts Museum 
Library Commission. 
Planning Commission. 
Recreation and Park 
Commission 



ACTING DIRECTOR 
Margie O'Drtscoll 



PROGRAMS 
Arts Festivals 
CMcArtColectlon 
CMc Design Review 
Neighborhood Arts 
POPS Symphony Concerts 
Public Art Program 
Street Artists Licenses 



Suite 430 

State-Local Partnership 

415-554-9677 

^rtHouse 

115-554-9679 



*rts Commission Gallery 
1 55 Grove Street 
115-554-9682 



*%M I N U T E S 

-^FINANCE COMMITTEE MEETING 

SAN FRANCISCO .ARTS COMMISSION 

' <^A January, 1991 

25 Van Ness Avenue - Suite 70 

9:00 a.m. 



Commissioner Sklar called the meeting to order at 3:12 p.m 

I. ROLL 



COMMISSIONERS EXCUSED 

Anne Healy 



COMMISSIONERS PRESENT 

Barbara Sklar 
Nancy Boas 

STAFF AND OTHERS PRESENT 

Margie O'Driscoll, Acting Commission Director 

Debra Lehane, Collections Manager 

Leah Forbes, State/Local Partnership Program Coordinator 

Lemora Martin, Acting Commission Secretary 

Meg Madden, President, Board of Directors, Friends of 

the San Francisco Arts Commission 
Laura Simpson, Administrative Assistant, Friends of the 

San Francisco Arts Commission 

II. FRIENDS OF THE SAN FRANCISCO ARTS COMMISSION 

Laura Simpson 

Laura Simpson stated that the Friends are 
going out of business. The computers have 
Board of Directors Meeting will be held on 
order to determine what the status of the 
be. The last day of operation will likely 
this meeting. Simpson will work full time 
third week of January, and one day per wee 
finish closing up business operations. Th 
Analyst's Office will be finished examinin 
the 15th of January. The Attorney General 
conducting a more in depth investigation. 



in the process of 
been sold. A 
January 22, in 

corporation will 
be determined at 
through the 

k after that, to 

e Budget 

g the books by 

's Office is 




Discussion occurred regarding information needed by Arts 
Commission Programs from the Friends files, prior to going 
into storage. 

Debra Lehane requested that grants files come to the AC in 
order to facilitate auditing at the end of the period 
covered by the grant, e.g'. to supply check numbers, etc. 
Staff will also need access to information for active 
grants . 

Laura Simpson stated that all Program funds are currently 
in the Program account and are not in jeopardy. Only a 
declaration of bankruptcy would jeopardize them, and this 
is not under consideration at this time. 



I 



MINUTES/FINANCE COMMITTEE PAGE 2 01/04/91 



II. THE FRIENDS OF THE SFAC (Continued) 

Meg Madden asked that the Programs supply a written request 
to the Friends detailing what is needed by the next Board 
meeting on the 22nd. 

The records will be stored by the San Francisco Foundation, 
who will not play an active role in the affairs of the 
Friends. 

Some more discussion occurred. Margie O'Driscoll stated 
that a lengthy Finance Committee meeting will be held at 
the end of January, prior to the regular February meeting 
of the Arts Commission to discuss these and other matters 
pertaining to the dissolution of the Friends. 

III. STATE/LOCAL FUNDING 
California Arts Council Grant Application 

Leah Forbes 

Leah Forbes distributed a memo concerning the Arts 
Commission's proceeding with funding as the local partner 
of the Program, along with the California Arts Council, 
during 1991-92. 

Discussion occurred regarding combining and reconfiguring 
the State/Local and Neighborhood Arts Programs, and how 
this will tie in with State/Local's request for $30,000.00 
from the Arts Commission as the Local Partner in the coming 
year. 

Forbes stated that under direction from the NAP and 
State/Local Program Committees, she and Assistant NAP 
Director Fe Bongolan have worked on the reconfiguration. 
The current NAP Director and Assistant Director positions 
will essentially be kept intact, and will have some 
resemblance to what was originally designed by Civil 
Service, so as to not jeopardize them as line items in the 
AC budget. 

The State/Local positions are funded by grant monies and 
hence may be reconfigured according to the priorities of 
the Commission. These will likely be reconfigured as 
'Public Information and Referrals' and 'Arts Education' 
staff positions. 

The new Program Director position would be Director of 
Community Arts, with responsibility for three Programs: 
"Arts Education", "Community Organizational Support", and 
"Public Information & Referrals". Some of the activities 
in these categories would be grant funded. 

Leah Forbes stated that the memo addresses basic operations 
funding only. The CAC will boost basic operations funding 



MINUTES/FINANCE COMMITTEE PAGE 3 01/04/91 



to $30,000.00, up from $12,500.00, in a block grant with a 
required match. The AC has already matched this with 
$30,000.00 for several years. She does not know if there 
will be special projects money. 

Discussion occurred regarding the diminishing financial 
participation of the State, year by year, in the 
partnership, and simultaneous increased financial demands 
on the Arts Commission. Commissioner Sklar stated that the 
AC's match of $30,000.00 Level I funding in years past is 
not sufficient rationale to continue doing so. She stated 
that perhaps a Foundation match would be a better way to go 
than a CAC match. 

Leah Forbes stated that the grant must be postmarked by 
February 25. She recommended, keeping in mind what the 
Commission wants to accomplish in reformulating the 
Programs, that the AC avail itself of the $30,000.00 in CAC 
monies in order to have the flexibility to do more than 
what an NAP Director and Assistant Director can accomplish 
by themselves. 

Commissioner Sklar requested the RFP from the funding 
source, to provide more information for decision-making. 

Leah Forbes stated that the actual budget contract 
procedure, during which uses of the Basic Operations money 
must be explicitly defined, does not happen until late 
June. So, in the meantime, the reconfiguration can go 
forward without this money being tied to anything specific. 

Some general discussion occurred regarding uses of this 
money, and how the state portion of the match could be used 
to pull in some more foundation money to assist with the 
reorgani zation. 

Leah Forbes agreed to provide Commissioner Sklar with 
budget guidelines for the CAC grant. She stated that work 
on the grant application will go forward, and a formal 
resolution in support of the grant will be requested at the 
next Finance Committee meeting later this month. 

IV. GENERAL BUDGET DISCUSSION 
Margie O'Driscoll 

Margie O'Driscoll stated that considerable time will be 
needed to discuss the budget at the next Committee meeting. 
Also, NAP's Grants For the Arts application will need to be 
approved at that meeting. 

She stated that negotiations with the budget analyst for 
operations funds for the FAX machine are underway. 

Some more general discussion followed. 



MINUTES/FINANCE COMMITTEE PAGE 4 01/04/91 



V. OLD BUSINESS 

Debra Lehane reported that, due to the closing down of the 
Friends, she has arranged to do the Warhol and 
Fleischhacker Grant applications — for Coit Tower — through 
the Friends of the Recreation and Parks Commission. 

VI. NEW BUSINESS 

It was agreed to schedule the next Committee meeting on 
either Wednesday the 30th or Thursday the 31st of January, 
from 9:30 a.m. on, for a period of about 2 and 1/2 hours. 

VII. ADJOURNMENT 

There being no further business, the meeting adjourned at 
9: 50 a.m. 



Submitted by: 





Lemora Martin, Acting Commission Secretary 



City and County 
of San Francisco 




SF 
A70.33 



25 Van Ness Avenue 

Suite 240 

San Francisco, CA 94102 

(415)554-9671 

FAX #621-3868 



<^A G E N D A 

^ FINANCE COMMITTEE MEETING 

SAN FRANCISCCUARTS COMMISSION 

25 Van Ness Avenue - Suite 240 

Suite 70 

Friday, Marc^.l, 1991 

9:00"A;M. 



I . ROLL 



MAYOR 
ArtAgnos 



COMMISSIONERS 

Barbara Sklar 
President 

Nancy Boas 
vice President 

Vernon Alley 
Stanley Elchelbaum 
Kim Fowler 
Daniel Genera 
Anne Heaty 
John Kriken 
Robert F. LaRocca 
Amalla Mesa-Bains, Ph.D. 
Ral Y. Okamoto 
Dodle Rosekrans 



EX OFFICIO MEMBERS 

Presidents of the 
Fine Arts Museum 
Library Commission, 
Planning Commission, 
Recreation and Park 
Commission 



ACTING DIRECTOR 
Margie O'Drlscoll 



PROGRAMS 
Arts Festivals 
CMc Art CoPectlon 
CMc Design Review 
Neighborhood Arts 
POPS Symphony Concerts 
Public Art Program 
Street Artists Licenses 



Suite 430 

State-Local Partnership 

415-554-9677 

ArtHouse 

415-554-9679 



Arts Commission Gallery 
155 Grove Street 
415-554-9682 



DOCUMENTS "EPT 



II. 



MINOR BUDGET CHANGES f£B 2 7 199^ 

Margie O'Driscoll _ 

PUBLIC LIBRARY 

III. GALLERY 

Anne Meissner 

Motion to allow the Gallery to enter into an agreement with 
Friends of Support Services of the Arts, for the Friends to 
offer fiscal agent services to the Gallery for a period of 
one year, to manage tax-exempt, restricted funds. 



IV. STATE/LOCAL PARTNERSHIP PROGRAM 
Budget for new Programs under CAC and NEA 

Discussion 
Leah Forbes 



V. NEIGHBORHOOD ARTS PROGRAM 
Fe Bongolan 

Motion to amend NAP's Grants For The Arts 1991-92 request to 
include $7,500.00 for additional Cultural Center contractual 
costs . 

VI. OLD BUSINESS 



VII. NEW BUSINESS 



VIII. ADJOURNMENT 







J 



Ity and County 
f San Francisco 




Sf 



A no, 33 



3 Van Ness Avenue 

lite 240 

'an Francisco. CA 94102 

;I15) 554-9671 

\X# 621-3868 



^MINUTES 
^ FINANCE COMMITTEE MEETING 
AN FRANCISCO ARTS COMMISSION 

1 Marcfr, 1991 



25 Van Ness Avenue - 
9:00 a.m. 



Suite 70 



Commissioner Sklar called the meeting to order at 9:15 a.m 



I. 



ROLL 



IAYOR 
rtAgnos 



OMMISSONERS 

arbara Sklar 
resident 

ancy Boas 
ice President 

ernon Alley 

fanley Elchelbaum 

im Fowler 

aniel Genera 

me Heary 

ohn Kriken 

obert F. LaRocca 

malla Mesa-Bains, Ph.D. 

al Y. Okamoto 

odle Rosekrans 



COMMISSIONERS PRESENT 
Barbara Sklar 
Nancy Boas 



COMMISSIONERS EXCUSED 

Anne Healy 



DOCUMENTS PSPT. 



§ m 



STAFF AND OTHERS PRESENT 

Margie O'Driscoll, Acting Commission Directoi 

Fe Bongolan, Assistant Director, NAP SA* FRAI i 

Anne Kronenberg , Administrative Analyst PUBLIC LIBRARY 

Lemora Martin, Acting Commission Secretary 

Louise Jordan, Member, Gallery Advisory Board 

Margie O'Driscoll introduced Anne Kronenberg, temporary 
Administrative Analyst hired to help implement the City 
Auditor's recommendations, to the Commissioners. 



X OFFICIO MEMBERS 

residents of the 
ne Arts Museum 
brary Commission, 
lannlng Commission, 
ecreatlon and Park 
Commission 



CTING DIRECTOR 
targle O'Driscoll 



The order of the Agenda was changed, with the Gallery Item 
being heard first. 

II. GALLERY 
Anne Meissner 

After brief discussion the following Motion was 
recommended, as amended, for presentation to the full 
Commission on 4 March: 



ROGRAMS 

.rts Festivals 

:Mc Art Collection 

:Mc Design Review 

lelghborhood Arts 

OPS Symphony Concerts 

ubllc Art Program 

treet Artists Licenses 



uite430 

tate-Local Partnership 

15-554-9677 

irtHouse 

15-554-9679 



MOTION TO ALLOW the Gallery to enter into an 

agreement with Friends of Support Services of 
the Arts, for the Friends to offer fiscal agent 
services to the Gallery for a period of one year, 
to manage tax-exempt, restricted funds; requiring 
2 signatures on all checks and pending approval by 
the City Attorney. 

Moved: Nancy Boas 
Consensus: Unanimous 



APPROVED 



vrts Commission Gallery 
55 Grove Street 
15-554-4682 




O'Driscoll requested that Anne Meissner provide her with a 
written draft, describing the arrangement between the 
Gallery and Support Services, to present to the City 
Attorney. While it is legal for the Gallery to have a 
fiscal agent, there is some question as to whether they can 
have a checking account. This must be clarified. 



MINUTES/FINANCE COMMITTEE PAGE 2 03/04/91 



II. GALLERY (Continued) 

Meissner produced, for the record, a letter from Friends of 
Support Services acknowledging the agreement with the 
Gallery. The letter states who the Board of Directors are. 

III. MINOR BUDGET CHANGES 
Margie O'Driscoll 

Margie O'Driscoll referred to a minor correction on page 8 
of the Arts Commission budget for the Neighborhood Arts 
Program. The salary for the Curator of the Chinese 
Cultural Center, mistakenly listed under item 'c.', at the 
bottom of the page, should be listed instead under item 
'b' , Grants for the Arts expenditures. No monetary amounts 
will change. 

IV. STATE/LOCAL PARTNERSHIP PROGRAM 
Budget for New Programs under CAC and NEA 

Discussion postponed/I tern deleted. 

V. RESOLUTIONS 
JOINT COMMITTEE MEETING 
NAP/STATE-LOCAL PROGRAMS 
Margie O'Driscoll and Fe Bongolan 

a. Youth Arts Fund Distribution Recommendations 91/92: 

O'Driscoll recommended that only percentages, rather than 
dollar amounts, be designated and approved. She further 
recommended extracting a 10% administrative fee, prior to 
any allocations being made. This would not change these 
percentages. Thus, this parcel can be submitted along with 
the budget proposal to the Board of Supervisors and the 
Mayor for approval, as opposed to going through a separate 
process . 

Some further discussion occurred regarding the projects. 
Commissioners agreed that evaluation and monitoring of 
these projects should occur each year to determine their 
effectiveness. 

The following recommendation was made, as amended, for 
presentation to the full Commission on 4 March: 

MOTION TO APPROVE the Youth Arts Fund APPROVED 

Distribution Recommendations 91/92: The available 
funds in 1991-92 will total approximately $110,500.00 
and include the MUNI Bus Shelter funds ($86,673.00 
less 10% for administrative costs) and the NEA Locals 
Program grant monies ($32,500.00). The Joint Committee 
approved the staff recommendations for distribution of 
Youth Arts Funds for 91/92 as described below: 



MINUTES/FINANCE COMMITTEE PAGE 3 03/04/91 

V. NAP/STATE-LQCAL RESOLUTIONS (Continued) 
Project : % of Total Allocation 

Add 10% for administrative costs: 

1. Youth Arts Festival 13.5% 

2. Cultural Centers 27% 

3. Collaborative projects 13.5% 
w/social service orgs. 

a) City Departments 

b) Non-profit orgs. 

4. Non-profit Organizations 36% 
to support art education 

projects for underserved 
constituencies in schools 
and community settings 

5. Special Projects, e.g. 10% 
CSSSA Scholarships, support 

of school tours of Commission's 
Public Arts projects in various 
city sites, studio tours of artists 
developing public art work, etc. 

Moved: Nancy Boas 
Consensus: Unanimous 

b. Amendment to NAP's Grants for the Arts Budget Request 
91/92: 

After brief discussion, the Commissioners made the 
following recommendation, as amended, for presentation 
before the full Commission on 4 March: 

MOTION TO APPROVE the amendment to NAP's Grants APPROVED 

for the Arts 91/92 Budget Request, increasing the 
amount requested by $7,500.00, to pay for Cultural 
Center elevator maintenance costs; the total requested 
amount will increase from $149,298.00 to $156,798.00. 
Moved: Nancy Boas 
Consensus: Unanimous 

c . Transfer of remaining NAP Funds from Friends of the 
Arts Commission to a New Fiscal Agent 

Fe Bongolan stated that $8,806.51 remains in the NAP 
Program's Friends account. Half of this is Public Art Fund 
money, and half is the last yearly contribution from the 
Chinese Culture Foundation, reimbursing the Arts Commission 
for Julie Cheung's time into their program. 

The PAF monies are for specific projects: The Richmond 
District and Sunset District Arts Workshops. The remaining 
$4,000.00 is earmarked for a facilitator to work with the 



MINUTES/FINANCE COMMITTEE PAGE 4 03/04/91 



V. NAP/STATE-LOCAL RESOLUTIONS (Continued) 

Western Addition Cultural Center, and to pay a consultant 
for a needs assessment for all the Cultural Centers. 
Bongolan stated that City Attorney Kathryn Pennypacker 
recommended transferring the funds to the Controller's 
Office, rather than the Bayview Opera House. While Bayview 
was initially proposed as the fiscal receiver, this could 
be a conflict of interest, since a portion of the funds are 
to be used for Cultural Center needs assessment. The 
Commissioners concurred. 

The Commissioners made the following recommendation, as 
amended, for presentation to the full Commission on 4 
March : 

MOTION TO APPROVE transfer of NAP's funds held APPROVED 

by Friends of the Arts Commission to the Controller's 
Office, as recommended by the City Attorney. 
Moved: Nancy Boas 
Consensus: Unanimous 

d. Transfer of State/Local Funds from the Friends of the 
San Francisco Arts Commission to a New Fiscal Agent 

Brief discussion occurred. The Commissioners made the 
following recommendation for presentation before the full 
Commission on 4 March: 

MOTION TO AUTHORIZE the State/Local Partnership APPROVED 

Program to transfer its monies from the Friends 
of the Arts Commission to a new fiscal agent, 
pending legal recommendation from the City Attorney. 
Moved: Nancy Boas 
Consensus: Unanimous 

VI. OLD BUSINESS 

For the record, Commissioner Sklar wished to know if any 
decision has been made concerning the salary range for the 
new Director of Cultural Affairs. O'Driscoll responded 
that she expects to speak with John Walsh, head of Civil 
Service, today regarding this. 

O'Driscoll stated that she is meeting regularly with the 
Mayor's Budget staff, going over the 1991-92 budget. There 
will be some minor adjustments. 

Brief discussion concerned finding funds to pay for and 
hiring a Civic Design staff person. 



MINUTES/FINANCE COMMITTEE PAGE 5 03/04/91 



VII. NEW BUSINESS 

Commissioner Sklar noted that the April 1 Regular Monthly 
Meeting is the day after Easter Sunday, and suggested 
rescheduling it for April 8. She stated she would mention 
this at the March 4 Regular Monthly Meeting. 

Some more discussion concerned the dilemma of being without 
a fiscal agent to administer grant monies, and the jeopardy 
in which Arts Commission Programs are consequently placed. 
The Commissioners recommended that O'Driscoll urge the City 
Attorney to make resolving this a priority. 

O'Driscoll gave a brief report on recent Board of 
Supervisors meetings held for the purpose of naming a 
committee to investigate creating a new Department of 
Cultural Affairs. Supervisor Hallinan recommended that it 
be composed of 22 members, with each Supervisor appointing 
one person. The Mayor, CAO , and Arts Commission would also 
appoint one person each. Supervisor Willie Kennedy offered 
to take over the difficult task of creating a fair 
Committee, with Supervisor Hallinan's blessing, and another 
meeting will be held in two weeks to see what she has put 
together . 

Some more discussion occurred. Commissioners agreed that 
more than one Arts Commissioner should be an actual voting 
member of this Committee and recommended contacting 
individual Supervisors, to this effect. 

VII. ADJOURNMENT 

There being no further business, the meeting adjourned at 
9:55 a.m. 



Submitted by 




yi/win^i "1/ V feTu^v 



Lemora Martin, Acting Commission Secretary 



City and County 
jf San Francisco 




5>P 
R70 33 



25 Van Ness Avenue 

Suite 240 

Jan Francisco, CA 94102 

[4 15) 554-9671 

: AX# 621-3868 



V' 



AGENDA 



DOCUMENTS DEPT. 

MAR 2 7 1991 

PUBLIC LIBRARY 



^FINANCE COM MI TTEE MEETING 
SAN FRANCISCO^ARTS COMMISSION 
s 2b Van Ness Avenue 



Suite 70 



small conference room 



^March 28, 1991 
10:00 a.m. 



^ 



vlAYOR 
^rtAgnos 



J . 



ROLL 



COMMISSIONERS 

Jarbara Sklar 
'resident 

Nancy Boas 
/Ice President 

/ernon Alley 
Stanley Elchelbaum 
(im Fowler 
Daniel Genera 
\nne Healy 
John Kriken 
tobert F. LaRocca 
\malia Mesa-Bains. Ph.D. 
tal Y. Okamoto 
Jodie Rosekrans 



II . ARTIST PAYMENTS 
Resolution drafted by Citv Attorney 



1 1 J . GALLERY 

Discussion/Clarification of fiscal agent Resolution 



IV. MOLLY LAMBERT PERSONAL SERVICE CONTRACT 

Anne Kronenberg 



EX OFFICIO MEMBERS 

'residents of the 
: ine Arts Museum 
Jbrary Commission, 
banning Commission, 
Recreation and Park 
Commission 



ACTING DIRECTOR 
Gargle O'Drlscoll 



'ROGRAMS 
Ms Festivals 
2Mc Art Collection 
CMc Design Review 
Neighborhood Arts 
'OPS Symphony Concerts 
'ubllc Art Program 
Street Artists Licenses 



Suite 430 

State-Local Partnership 

115-554-9677 

^rtHouse 

415-554-9679 



^rts Commission Gallery 
155 Grove Street 
415-554-9682 



V. OLD BUSINESS 



VI. NEW BUSINESS 



VII. ADJOURNMENT 







A 



City and County 
of San Francisco 




MO. 33 
#2 



328 



25 Van Ness Avenue 

Suite 240 

San Francisco. CA 94102 

(415)554-9671 

FAX #621-3868 



Q , 



f&M I N U T E S 
^FINANCE COMMITTEE MEETING 
SAN FRANCISCO ARTS COMMISSION 



25 



Van Ifess 



iCOAR' 
Marth, 



1991 

Avenue - Suite 70 
0:00 a.m. 



DOCUMENTS DEPT. 

APR 1 01991 

FRANCISCO 
PUBLIC LIBRARY 



Commissioner Sklar called the meeting to order at 9:15 a.m 



I. 



koi.L 



MAYOR 
ArtAgnos 



COMMISSIONERS 

Barbara Sklar 
President 

Nancy Boas 
Vice President 

Vernon Alley 
Stanley Eichelbaum 
Kim Fowler 
Daniel Genera 
Anne Healy 
John Krlken 
Robert F. LaRocca 
Amalla Mesa-Bains, Ph.D. 
Ral Y. Okamoto 
Dodle Rosekrans 



EX OFFICIO MEMBERS 

Presidents of the 
Fine Arts Museum 
Library Commission, 
Planning Commission, 
Recreation and Park 
Commission 



ACTING DIRECTOR 
Margie O'Drlscoll 



PROGRAMS 
Arts Festivals 
CMc Art Collection 
CMc Design Review 
Neighborhood Arts 
POPS Symphony Concerts 
Public Art Program 
Street Artists Licenses 



Suite 430 

State-Local Partnership 

415-554-9677 

ArtHouse 

415-554-9679 



Arts Commission Gallery 
155 Grove Street 
415-554-9682 




COMMISSIONERS PRESENT 
Barbara Sklar 
Nancy Boas 
Anne Heal v 



STAFF AND OTHERS PRESENT 



COMMISSIONERS EXCUSED 

None 



Margie u'Priscoll, Acting Commission Director 
Anne Kronenberg , Administrative Analyst 
Leinora Martin, Acting Commission Secretary 
Louise Jordan, Member, Gallery Advisory Board 



II- ARTIST PAYMENTS 
Resolution drafted by City Attorney 

Margie O'briscoll stated that today's Resolution authorizes her 
to submit an amended application to the CAO for reusing Grants 
For The Arts funds in a different manner than that initially 
proposed. This is a pro forma resolution and the CAO ' s Office 

i s aware of i t . 

She referred to a previous resolution passed in Committee, 
authorizing the AC to make payments to artists who suffered 
financial loss in the wake of the collapse of Festival 2000. 
These payments will be made from NAP's Giants For the Arts 
monies, where the projects proved to be more cost efficient than 
anticipated. These monies have been carried forward and 
accumulating during the past 2 years. 

Ordered : 

WHEREAS, Festival 2000, a city-wide mul t i-cul tural arts 
Festival, took place in October 1990; and 

WHEREAS, Festival 2000 was operated by the Festival 2000 
Corporation, a non-profit organization; and 

WHEREAS, Festival 2000 was an unprecedented undertaking, larger 
in scope and size than any previous arts festival in the City 
and County of San Francisco; and 



MINUTES/FINANCE COMMITTEE PAGE 2 03/28/91 



II. ARTIST PAYMENTS RESO L UTION (Continued) 

WHEREAS, although the Festival 2000 Corporation was successful 
in raising 1.8 million dollars, it nonetheless experienced a 
shortfall in donations after the October 1989 earthquake, along 
with Lower than anticipated box-office receipts; and 

WHEREAS, the Festival 2000 Corporation declared bankruptcy on 
November 9, 19 90; and 

WHEREAS, certain local artists suffered severe and unexpected 
monetary losses because of the financial failure of Festival 
2000; and 

WHEREAS, community-wide cultural festivals like Festival 2000 
tire essential to the City's cultural he lit age and vitality; and 

WHEREAS, such festivals play an important role in the wide range 
of cultural endeavors that attract visitors to San Francisco, 
and therebj serve to promote tourism and foster the economic 
well-beifig of the city and its businesses and residents; and 

WHEREAS, the success of such festivals depends upon the 
continued support and participation ui' local artists; and 

WHEREAS, the financial failure of Festival 2000 has undermined 
the confidence of artists in such festivals and their future 
ability to participate; and 

WHEREAS, it i s> in the City's best interest to restore the 
viability and the reputation of the City's cultural aits 
commun i t y ; and 

WHEREAS, certain local art islb were impacted more than 
originally thought owing to the current state of t lie economy; 
and 

WHEREAS, t lie financial i'ai lure of test i v a 1 2000, because of its 
unprecedented size and scope, created extraordinary 
circumstances that warrant some restorative action on the part 
of the City; and 

WHEREAS, Providing relief to certain local artists who suffered 
financial injury because of the failure of Festival 2000 will 
restore the artists' confidence in, future ability to 
part ici pat e in, and support tor, such festivaLs; and 

WHEREAS, The Arts Commission has funds available in its 
Neighborhood Arts Program Fund from Grants for the Arts; and 

WHEREAS, the Local artists under consideration have demonstrated 
aii ability to produce high-ijuaii ty work for- local public 
per fo nuance or display, using Local talent and staff, with 
community support; and 



MINUTES/FINANCE COMMITTEE PAGE 3 03/28/91 



I I . A RTIST PAYMENTS RE SOL UTION ( Continued ) 

WHEREAS, Neither the City and County of San Francisco nor the 
Arts Commission is obligated to provide financial relief to 
artists who suffered losses because of the financial failure of 
Festival 2000, nor is the Arts Commission currently authorized 
to provide such relief; now, therefore, be it 

RESOLVED, That the Acting Director of Cultural Affairs be 
authorized to submit an amended application to the Chief 
Administrative Officer seeking authorization for the Arts 
Commission to use its Neighborhood Arts Program fund from Grants 
for the Arts to make grants to certain local artists to provide 
relief from the losses suffered because of the financial failure 
of Festival 2000, thereby nurturing and sustaining the viability 
of the City's Cultural and artistic communities, as well as its 
cultural heritage. 

Moved: Barbara Sklar 
Consensus: Unanimous 

The order of the Agenda was changed, with the Gallery being 
discussed later. 



III. MOLLY LAMBERT PERSON A L SER VICE CONTRACT 

Anne Kronenberg 

Margie O'Driscoll stated that a resolution is required to 
approve tins contract. If approved, Molly Lambert will begin 
work during early April to primarily take on limited staffing 
responsibilities for the Civic Design Review Committee and 
Collections Management responsibility. 

Ordered ; 

Motion to approve the Mo 1 ly Lambert Personal Service Contract A 
for up to $6,500.00, for approximately IJ-18 hours per week 
for a period of six months. 

Moved: Nancy Boas 
Consensus : Unanimous 



1 V . MUS 1C COMMITTEE ITEMS 

The Commissioners unanimously agreed to place several Music 
Commit tee recommendations on the Agenda. 

Commissioner Sklar noted that a motion authorizing the Director 
of Cultural At fails to enter into contract with the San 
Francisco Symphony Orchest ra has not yet been reviewed by the 



MINUTES /FINANCE COMMITTEE 



PAGE 4 



3/28/91 



IV. MUSIC COMMITTEE ITEMS (Continued) 

Music Committee, and some more information is required prior to 
voting. This item will go back to Committee and will be 
discussed at the Regular April 1 meeting. 

Ordered : 

Motion to authorize the Director of Cultural Affairs to A 

enter into contract with Welch Catering Company for the 
rental and cleaning of tablecloths for the 1991 POPS 
Concert Season, for a cost not to exceed $7,200.00. 

Moved: Barbara Sklar 
Consensus: Unanimous 

Ordered : 

Motion to authorize the Director of Cultural Affairs to A 
enter into contract with McCune Sound Company for sound 
amplification, equipment, and related services for the 
1991 POPS Concert Season, for a cost not to exceed 
$37 ,540.00. 

Moved: Barbara Sklar 
Consensus: Unanimous 

Ordered : 

Motion to authorize the Director of Cultural Affairs to A 

enter into contract with John Liikala for creation and 
maintenance of decor for the 1991 POPS Concert Season, 
for a cost not to exceed $20,000.00. 

Moved: Barbara Sklar 
Consensus : Unan i mous 

Ordered : 

Motion to authorize the Di lector- of Cultural Affairs to A 
enter into contract with Facilities Management , Inc. of 
California for the rental of the Civic Auditorium and 
related services for the period of July 17, 1991, through 
August 2, 1991, at a basic cost of $27,000.00 or 10% of 
gross ticket sales, whichever is highest. 



Moved: Barbara Sklar 

Consensus : U nan i mous 



MINUTES /FINANCE COMMITTEE 



PAGE 5 



3/28/91 



IV. MUSIC COMMITTEE ITEMS (Continued) 



Ordered 



Motion to approve the 1991 POPS admission prices: 

Special Attractions Cole, Grey, Torme, Four Tops: 
Table seats $31.00; Dress Circle $20.50; Balcony I, 
$16.00; Balcony II, $12.00; Balcony III, $5.00. 
All Others: Table seats, $27.50; Dress Circle, $17.00; 
Balcony I, $10.00; Balcony II, $7.00; Balcony III, $2.50 
Dance Night has one Balcony price of $10.00. 

Moved: Barbara Sklar 
Consensus: Unanimous 



V. YOUTH ARTS FESTIVAL RESOLUTION 



After brief discussion, the following item was placed on 
Agenda, moved, and approved: 



the 



Motion to allocate an additional sum of $5,000.00 from the 
1990-91 Youth Arts Fund, pursuant to Festival Committee 
Report discussion of the March 4, 1991 Arts Commission 
meeting, in support of the 1991 Youth Arts Festival, 
particularly for Saturday, May 13, 1991, to be designated as 
Arts Commission Family Arts Day at the Festival. 

Moved: Nancy Boas 
Consensus: Unanimous 



VI. STATE/LOCAL F ISCAL AGENT AGREEMENT WITH 
INTERS ECT ION FOR THE ARTS 

Leah Forbes 

Margie O'Driscoil stated that when a non-profit corporation 
dissolves, e.g. the Friends of the SFAC , thev must submit a plan 
to the Attorney General regarding disposition of monies. 
O'Driscoil, the City Attorney, and the Controller's Office have 
been meeting to create a way to ^ain cont inued access to monies 
held by the Friends, pending working out a final dissolution 
plan. Currently, the Friends are not writing any more checks. 
A unified plan for distribution cj 1 t lie Friends' assets will soon 
be presented to the Attorney General. The current strategy is 
to spend out as much money as possible from the Friends 
accounts, assign some of it to other' fiscal agents, and some to 
the Controllers office. 



In the meantime, Leah Forbes stated that State/Local needs the 
Committee's approval to use Intersection For The Arts as a 
fiscal agent on a temporary basis, pending working out a more 



M I N U T E S / F I N A N C E CO M M 1 1 T E E 



PAUL 6 



3/28/91 



VI . STATE /LOCAL < Cont i nued ) 

permanent arrangement, subject to the City Attorney's approval. 
The California Arts Counci t has agreed to this. There will be a 
10% fiscal tee. 

Ordered : 

Motion to approve an agreement with Intersection for the A 
Arts wherein Intersection will act as fiscal agent tor 
program funds of t tie State/Local Partnership Program 
through June, 1991. This agreement is subject tu the 
approval of the City Attorney and the Board of Directors 
of Intersection for the Arts. 

Move it : Anne Healy 
Consensus: Unanimous 



VII. GALLERY 

Discussion/Clarification of fiscal agent Resolution 

Leah Forbes reporting for Gallery Director Anne Meissner 

Anne Meissner is on leave during the Gallery closure. The 
closure is to enable Anne Meissner and Kathleen Kolba to use 
accumulated comp time. 



up 



Leah Forbes reported that the Gallery's fiscal agent 

relationship with Support Services for the Arts is a temporary 

arrangement for one year, subject to approval of the City 
Attorney. 

Forbes stated that Anne Meissner' s chief concern is that if the 
City Attorney decides that it is inappropriate for the Gallery 
to have a fiscal agent receive its grant monies, she will be 
unable to continue to operate t lie Gallery. There is a great 
deal of casual labor involved regarding installation and 
technical assistance, and there is no other way to pay them. 

O'Driscol] stated that one of the ramifications of Festival 2000 
is an inhospitable atmosphere at the Board of Supervisors 
regarding city departments applying for grants and using fiscal 
agents. They are unamenable to the idea of city departments 
having discretionary funds. Since much of the Arts Commission's 
programming requires this kind of financial flexibility, she has 
had to continually appear before the Board and defend all AC 
grant applications. 



Some further discussion concerned having Intersection act as 
fiscal receiver for the Gallery as well as State/Local, citing 
t tie practicality of consol [dating as many funds as possible with 
one organization. The Committee asked Leah Forbes to research 
the satisfaction level of other arts organizations who have used 



MINUTES/ FINANCE CuMMJTTEE 



PAGE 7 



03/28/91 



Vfl. THE GALLERY (Continued) 



ort back to them. They 



Intersection for fiscal agent ing and report 

and see how Intersection administers the funds 
to expand their responsibility 



decided t o wait 

of State/Local before seeking 

into o t her AC prog rams . 



Anne Kronenberg stated thai Meissner told her that unless the 
Gallery gt-ts a fiscal agent soon, the June show will be in 
jeopardy. Explorat ion City Site in the outdoor lot adjacent to 
I lie Gallery will also have problems continuing. 

Forbes stated that the Gallery and State/Local are inextricably 
linked in their grant application to the CAC . Monies are 
currently due them and an invoice has been made, with some money 
going to State/Local and some to the Gallery. Discussion 
occurred about amending the contract to make the check out to 
State/Local, rather than the ArU Commissibn, so that it goes to 
Intersection. Intersection, in turn, could then make out a 

check to the Gal lei. V. 



VI I I 



OLD BUSINESS 



NALAA Econom i c Impact Stud y: 

Leah Forbes stated that in June of 1989 the Aits Commission 
agreed to participate in a nationwide Economic Impact Study 
conducted by the National Association o 1 Local Arts Agencies. 
San Francisco was to be one of 30 participating cities. The 
survey instrument is about to be published, including follow-up 
material. NALAA plans to t rain local staff at their June 
convention. The study will be completed, and national 
comparative i it format ion available, b\ 1993. 

The full commitment was $10,01)0.00 to be paid out over 3 years 
lime. The AC paid an initial startup fee of $1,000.00. Another 
$5,000.00 was subsequently paid. A bill has been received for 
another $5,000.00, and the money is not readily available. 
There is only $10,000.00 currently in Public Art Fund reserves. 
O'Driscoi.l stated she is Loathe to spend half of this, as this 
money has to carry the Commission --and anj contingencies- 
through November >^>t' 1991. O'Driscoli recommended writing" a 
letter lo Robert Duff of NALAA explaining the situation, stating 
that the new Director of Cultural Affairs will ultimately make 
the dec is ion . 



The Committee recommended approaching Grants For The Arts for 
funding the rest of this study, as they will benefit greatly 
from the information garnered by it. Some further discussion 
occurred . 



MINUTES/FINANCE COMMITTEE PAGE 8 03/28/91 



IX. NEW BUSINESS 



None . 



X. ADJOURNMENT 

There being no further business, the meeting adjourned at 
11 :00 a.m. 



Submitted by 



Lemora Martin, Acting Commission Secretary 



:ity and County 
f San Francisco 




5 Van Ness Avenue 

ulte 240 

an Francisco. CA 94102 

Jl 5) 554-9671 

AX #62 1-3868 



-^'MINUTES 
-^ FINANCE COMMITTEE 
SAN FRANCISCO ARTS COMMISSION 



<^20 November 1991 
1:00 p.m. 



25 Van Ness Avenue 



Suite 70 



SAN FRANCISCO 
^U&UC LIBRARY 



1AYOR 
rt Agnos 



COMMISSIONERS 

arbara Sklar 
resident 

ancy Boas 
Ice President 

ernon Alley 

anley Eichelbaum 

anlel Genera 

nne Healy 

3hn Kriken 

obert F. LaRocca 

ienny Urn 

malia Mesa-Bains. Ph.D. 

ai Y. Okamoto 

odie Rosekrans 



< OFFICIO MEMBERS 

■esidents of the 
ne Arts Museum 
brary Commission, 
anning Commission, 
ecreatlon and Park 
ommission 



IRECTOR OF 
ULTURAL AFFAIRS 
xinne Chow Winship 



?OGRAMS 

rts Festivals 

ivic Art Collection 

ivic Design Review 

eighborhood Arts 

DPS Symphony Concerts 

jblic Art Program 

reef Artists Licenses 



Jite 430 

ate-Local Partnership 

15-554-9677 

rtHouse 

15-554-9679 



rts Commission Gallery 
)5 Grove Street 
15-554-9682 



Commissioner Sklar called the meeting to order at 1:15 p.m. 
ROLL 

COMMISSIONERS EXCUSED 



COMMISSIONERS PRESENT 
Barbara Sklar 

John Kriken (dep. 2:20 p.m. ) 
Nancy Boas (arr. 1:25 p.m. ) 



STAFF PRESENT 



None 



Joanne Chow Winship, Director of Cultural Affairs 

Maya Rath, Administrative Assistant 

Sonia Gray, Director of Community Arts and Education Program 



1 . PERSONAL SERVICE CONTRACTS 

Director Winship requested that Molly Lambert's current 
contract be extended until the end of January for $1,500. 

Director Winship also requested a contract for Eleanor Beaton 

to manage the Market Street Art In Transit Program and other 

Public Art projects for the next 6 months. The contract is not 
to exceed $9,000. 

Motion to authorize the Director of Cultural Affairs A 

to extend Molly Lambert's contract until the end of January, 
not to exceed $1,500. 

Moved: John Kriken 
Consensus: Unanimous 

Motion to authorize the Director of Cultural Affairs A 

to contract Eleanor Beaton for a period of six months 

to manage the Market Street Art in Transit Program and other 

Public Art projects at a cost not to exceed $9,000. 

Moved: John Kriken 
Consensus: Unanimous 




MINUTES/FINANCE/11 .20.91 



-2 



ARTS COMMISSION 



2. CALIFORNIA ARTS COUNCIL GRANT APPLICATION 

Director Winship requested permission from the Committee to 
apply for funding from the California Arts Council. She 
informed the Commissioners that CAC has $1.94 million to spend 
on local art agencies. Winship explained that Level I funding 
was for general agency operating support and Level II funding 
was for project support. Winship wants to apply for Level I 
funding for $30,000 and Level II funding at $40,000. Support 
for ArtHouse will be requested in Level I funding. 

Motion to authorize the Director of Cultural Affairs A 

to apply to the California Arts Council for a grant of up to 
$30,000 for Level I funding and for up to $40,000 for 
Level II funding. 

Moved: John Kriken 
Consensus: Unanimous 

3. SAN FRANCISCO BEAUTIFUL GRANT APPLICATION 

Director Winship informed the Committee that the deadline for 
submitting the San Francisco Beautiful Grant application was 
November 1. The request was made for $5,000 towards banners 
for Market Street. This needs to go to the Board of 
Supervisors, so a retroactive approval for the grant 
application is necessary. 

Motion to authorize the Director of Cultural Affairs A 

to apply for, accept, and expend a grant of $5,000 from 

San Francisco Beautiful for the Market Street Art In Transit 

Program . 

Moved: Sklar 
Consensus: Unanimous 

4. ANNUAL MEMBERSHIPS 

Director Winship reviewed membership fees requested by the 
programs that require the Commissioners' approval for the Board 
of Supervisors. 



The Committee reviewed a list of membership fees, 
are required for lower insurance rates and others 
information : 



some of which 
for program 



Motion to approve the expenditure of $780 for the 
following membership fees for Arts Commission programs: 



Gallery 

American Federation for- the Arts ( A FA ) 

Non-Profit Gallery Association ( NPGA ) 

Nat ' 1 Assoc, of Artists Organizations ( NAAO ) 

Apprentice Alliance 



$220 
$ 20 
$100 
$100 



MINUTES/FINANCE/I 1.20. 91 -3- ARTS COMMISSION 



4. ANNUAL MEMBERSHIPS/MOTION TO APPROVE (Continued) 

Visual Arts Program 

Bay Area Consortium for the Visual Arts ( BACVA ) $ 80 

International Sculpture Center (ISC) $ 40 

Administration 

Nat'l Assembly of State Arts Agencies Affiliate $220 

(NASAA) 

Moved: Boas 
Consensus: Unanimous 



5. PROGRAM BUDGET REVIEW 

Director Winship distributed a spreadsheet showing the total 
sources of funds/income for this fiscal year for all programs. 

Detailed program budgets were also reviewed that matched up 
expenditures against their specific funding sources. 

The Commissioners agreed that these types of reports were 
necessary for the operation of the Arts Commission staff, but 
were too detailed for their purposes. What the Commissioners 
are most concerned about and want to be informed of are any red 
flag items that would indicate overspending. 

Commissioner Sklar suggested that the programs submit monthly 
variance reports which would make them more accountable for 
their budgets. Winship indicated that administrative reviews 
of program budgets have already begun. 

Summary pages for each program with year-to-date expenditures 
and budget balances wiLl be presented to the full Commission. 

Director Winship invited Sonia Gray to the meeting to discuss 
funding allocations for specific grant programs. A discussion 
was held concerning the fact that she was unaware of criteria 
for organizations receiving monies from the Community Arts 
Program. The Program will allocate funds to organizations but 
forewarn them that next year there will be criteria and 
guidelines established for all granting programs. The 
guidelines and criteria will also encourage incentives such as 
collaborations and partnerships with other facilities and 
programs . 

Director Winship suggested there be an outside review panel 
that would make recommendations to the Commission on grant 
disbursements based on guidelines and criteria. The Commission 
would have the ultimate approval on recommendations. 

John Kriken left the meeting at 2:20 p.m. 



MINUTES /FINANCE/ 11 .20.91 



-4- 



ARTS COMMISSION 



5. PROGRAM BUDGET REVIEW (CONTINUED) 

A discussion ensued concerning* the need for a resolution for 
each grant allocation if this budget for the Community Arts 
program was approved. Ms. Rath had discussed this with John 
Madden, Chief Assistant Controller, who stated that if the 
Committee approves an expenditure budget, individual 
expenditures do not need to be voted on. 

Annual requests for funds have been received. In order for 
funds to reach the communities in a timely manner, a list of 
recommended grantees will be presented to the Commission for 
approval at the December meeting. It is hoped that beginning 
in 1992-1993, review panels will recommend grantees to the 
Commission for approval . 

Motion to approve the Community Arts Program budget as A 

submitted . 

Moved: Sklar 
Consensus: Unanimous 

Motion to approve the payment of $500 to "Intersection A 

for the Arts" for work on the Multicultural Arts Survey for 
payment to Jean Lee Wong. 

Moved: Sklar 
Consensus: Unanimous 

Director Winship did point out that the Street Artist Program 
was experiencing a shortfall of expected revenues. A 
discussion of the program followed. 

Director Winship asked for approval of the budget as presented. 

Motion to approve the budget as presented on the page A 

entitled "Total Sources of Funds as of 7/91." 

Moved: Sklar 
Consensus: Unanimous 

Director Winship also pointed out that the POPS money that was 
expected this year was approximately $241,034. Some of this 
anticipated money would be allocated to the Gallery, Community 
Arts and City Collection. The remainder of the money will 
remain under Administration for the time being until she 
receives specific proposals from the programs and discusses the 
proposals with the appropriate committee. 

6. NEW BUSINESS 






The next Committee meeting is scheduled for December 18 at 2 
p.m. 



MINUTES/FINANCE/11.20.91 -5- ARTS COMMISSION 

7. ADJOURNMENT 

There being no further business, the meeting was adjourned at 
2:55 p.m. 

Submitted by: 




ol. 



Maya Rath Date 

Administrative Assistant 









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I and County 
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/an Ness Avenue 
a 240 

Francisco, CA 94102 
») 554-9671 

#621-3868 



/OR 
^gnos 



V1MISSIONERS 

xara Sklar 
Ident 

cy Boas 
> President 

ion Alley 

iley Eichelbaum 

.lei Genera 

eHealy 

t Kriken 

ert F. LaRocca 

my Lim 

alia Mesa-Bains. Ph.D. 

/. Okamoto 

lie Rosekrans 



)FFICIO MEMBERS 

Idents of the 
Arts Museum 
iry Commission, 
nlng Commission, 
reatlon and Park 
imlsslon 



^ 



AGENDA 



^^ FINANCE COMMITTEE MEETING 

SAN FRANCISCO ARTS COMMISSION 

25 Van Ness Avenue 

Suite 70 

December 18, Wednesday 

2:00 p.m. 



1. Approval of Minutes of November 20, 1991 

2. Expenditure Budget for FY 91-92 

3. Public Art Fund Allocations - Discussion 

4. Public Information and Outreach Budget 

5. Increase in Revolving Fund 

6. Street Artists Program 

7. Unfinished Business 

8 . New Business 

9. Adjournment 






->■ » 



DEC 1 2 1991 

SAN FRANCiSOO 



CTOR OF 
rURAL AFFAIRS 
ine Chow Wlnshlp 



GRAMS 

Festivals 

; Art Collection 

; Design Review 

ihborhood Arts 

S Symphony Concerts 

Ic Art Program 

3t Artists Licenses 



.430 

3-Local Partnership 

554-9677 

ouse 

554-9679 



Commission Gallery 
Srove Street 
554-9682 



ly and County 
San Francisco 




. Van Ness Avenue 

ilte 240 

in Francisco. C A 94102 

15)554-9671 

£#621-3868 



WI N U T E S 

^FINANCE COMMITTEE MEETING 
SAN FRANCISCO ^ARTS COMMISSION 

^18 December, 1991 
25 Van Ness Avenue - Suite 70 
2:00 p.m. 



Commissioner Sklar called the meeting to order at 2:20 p.m 



AYOR 
tAgnos 



DMMISSIONERS 

irbara Sklar 
asldent 

nncy Boas 
ce President 

jrnon Alley 

anley Eichelbaum 

anlel Genera 

-ine Healy 

>hn Kriken 

jbert F. LaRocca 

enny Lim 

nnalia Mesa-Bains, Ph.D. 

3l Y. Okamoto 

odie Rosekrans 



1. ROLL 

COMMISSIONERS PRESENT COMMISSIONERS EXCUSED 

Barbara Sklar John Kriken 
Nancy Boas 



STAFF AND OTHERS PRESENT 

Joanne Chow Winship, Director of Cultural Affairs 

Maya Rath, Administrative Assistant 

Howard Lazar, Director, Street Artists Program 

Lemora Martin, Acting Commission Secretary 

Louise Jordan, Member, Gallery Advisory Board 



2. APPROVAL OF MINUTES OF NOVEMBER 20, 1991 



(OFFICIO MEMBERS 

esldents of the 
ne Arts Museum 
brary Commission, 
anning Commission, 
ecreatlon and Park 
ommlssion 



IRECTOR OF 
ULTURAL AFFAIRS 
xinne Chow Wlnshlp 



X5GRAMS 

rts Festivals 

Mc Art Collection 

Mc Design Review 

eighborhood Arts 

DPS Symphony Concerts 

jbllc Art Program 

reet Artists Licenses 



lite 430 

are-Local Partnership 

5-554-9677 

tHouse 

5-554-9679 



ts Commission Gallery 
5 Grove Street 
5-554-9682 



The Commissioners unanimously voted to adopt the Minutes of 
November 20, 1991. 




Moved: Barbara Sklar 
Consensus: Unanimous 



3. EXPENDITURE BUDGET FY 91-92 



DOCUMENTS DEPT, 



m 3 1991 



Director Winship reported that at the previous Finance Committee 
meeting a summary of projected income and a detailed report of 
expenses by Program was presented. The document entitled Total 
Sources of Funds for FY 91-92 was approved. By identifying 
sources of funds for the program, this document also indicated 
the amount available for expenses. 

Administrative Assistant Maya Rath clarified that income was 
approved at last, month's meeting but technically, not expenses. 
The expenditure budget for the current fiscal year was reviewed: 

Page 1 - Income/sources of funds approved at the November 
meeting . 

Page 2 - Expenses projected for the coming year, in the most 
summarized form. Total expenses line items are what Winship, 
Rath and Program Directors have projected to spend in the coining 
year, given projected funds. 



FIN. CTE. MINUTES/12/18/91 



-2- 



ARTS COMMISSION 



3. EXPENDITURE BUDGET (CONTINUED) 

The total expenses on page 2 subtracted from the total income on page 
1 will give carry-forward figures for the next year (92-93). 

Rath clarified that monies to be carried forward are in appropriate 
accounts. General Fund monies, on the otherhand, must be spent in the 
coming fiscal year and cannot be carried forward. 

Pages 3,4, and 5 are a further detailed breakdown of the expenses. 

Rath clarified that administrative expenses have decreased slightly, 
due to the Assistant Director position being cut from the Neighborhood 
Arts Program. 

The Commissioners voted unanimously to approve the Expenditure A 
portion of the fiscal year 1991-92 budget for the Arts Commission. 

Moved: Barbara Sklar 
Consensus: Unanimous 



4. PUBLIC ART FUND ALLOCATIONS DISCUSSION 



a. 



POPS 



Winship stated that by February 1, the Arts Commission must submit to 
the Board of Supervisors the net profit figure realized from the 1991 
POPS Concerts Series and the start up figure for the coming season. 

After monies from the Public Art Fund have been allocated to Programs 
for the coming year, there will be about $300,000.00 start-up funds 
for the POPS. 

b. Infrastructure Needs 

Winship stated that infrastructure needs of the Agency need to be 

addressed. She cited, as a priority, an internal computer network 

database system to enable staff to share accounting and program 
information . 



Currently, the accounting assistant does not have a computer. Were he 
to have one, he could be more effectively utilized by networking with 
the principal accountant's computer. These computers need to be 
linked to that of the Administrative Assistant, as well. 

Commissioner Sklar requested that Winship investigate the cost of 
creating a network system and present a specific plan to the 
Committee. Some further discussion occurred and Rath stated that, 
based on a preliminary investigation, the cost for a new computer and 
printer would be about $4,000.00. 



FIN. CTE. MINUTES/12/18/91 -3- ARTS COMMISSION 

4. PUBLIC ART FUND ALLOCATIONS (CONTINUED) 

b. Infrastructure Needs (Continued) 

She also stated that a central office filing system is needed, and 
that she would look into systems in use by other Departments. 

Commissioner Sklar and Director Winship concurred that evaluations of 
the Gallery and Street Artists Programs are needed vis a vis Long 
Range Planning. Some further discussion occurred. 

The next Agenda item, Increasing the Revolving Fund , was postponed 
until the next meeting, due to time constraints. 

5. PUBLIC INFORMATION AND OUTREACH 

Director Winship stated that the $5,000.00 expenditure for the NALAA 
economic survey on the local economy and the arts needs to be 
budgeted . 

Discussion turned to the need for the Arts Commission to disseminate 
information to the community in a coordinated fashion. 

Winship stated that she would put together some public information 
possibilities. A decision needs to be made about what to emphasize in 
publicizing Arts Commission Programs. Some discussion followed. 

6. STREET ARTISTS PROGRAM 

Director Winship stated that the Program is severely in need of 
revenues. The projected deficit for this year is $2H,-180.00. 

Program Director Howard Lazar stated that in previous years, when the 
licensing fee was much lower, many artists would purchase a License 
and hang onto it, without actually selling in a space more than a few 
times a year, if that. Last year, when the fees were raised, with the 
trade-off of fewer artists in the Program, many artists were driven 
away. Within the past five months, about 160 people have dropped out 
of the Program. For every four artists called for screenings, 1 in 4 
will show up. Formerly there was a waiting list of 1 years to get a 
license. Now, the wait is about 2 months. The Program needs at least 
500 people paying the full fee for the year to stay solvent. By law 
they may pay a quarterly fee rather than an annual one. The Program 
needs a cushion of some 140 street artists, to allow for this 
fluctuation . 

Discussion concerned ways of raising additional revenues. Lazar 
stated that any additional fees, e.g. a 'penalty' fee for artists 
going off and on the rolls, must be decided by the City Attorney. 



FIN. CTE. MINUTES/12/18/91 



-4- 



ARTS COMMISSION 



6. STREET ARTISTS PROGRAM 

Commissioner Boas inquired as to whether the current fee is 
appropriate to the goals of the Program, e.g. the widespread feeling 
that the quality of goods sold could be upgraded. 

Lazar responded that one of the initial purposes of this Program was 
to serve as a start-up for artists who are still perfecting their 
craft, and who are not yet established. 

Some further discussion occurred. 



7. UNFINISHED BUSINESS 

None . 

8. NEW BUSINESS 
None . 

9 . ADJOURNMENT 

There being no further business, the meeting adjourned at 3:15 p.m 

Submitted by: 




Lemora Martin, Acting Commission Secretary Date 



tlr/zoh I 



City and County 
>f San Francisco 




M033 



!5 Van Ness Avenue 

iulte 240 

Ian Francisco, CA 94102 

415)554-9671 

AX #621-3868 



/IAYOR 
\rt Agnos 



COMMISSIONERS 

arbara Sklar 
resident 

lancy Boas 

Ice President 

'emon Alley 

tanley Elchelbaum 

)aniel Genera 

inne Healy 

ohn Kriken 

!obert F. LaRocca 

Jenny Urn 

kmalia Mesa-Bains. Ph.D. 

tai Y. Okamoto 

Jodie Rosekrans 



-^A G E N D A 

^ FINANCE COMMITTEE MEETING 

SAN FRANCISCO ARTS COMMISSION 

25 Van Ness Avenue 

Suite 70 

fanuary 30, 1992 

9:00 a.m. 



4? 



1. Approval of Minutes of December 18, 1991 

2. FY 1993 General Fund Budget 

3. FY 1992-93 Public Art Media Fund Budget 

4. Personal Service Contracts for Art Enrichment Program 

5. Other Business 

6. Adjournment 



X OFFICIO MEMBERS 

'residents of the 
Ine Arts Museum 
ibrary Commission, 
'tanning Commission, 
tecreatlon and Park 
Commission 



)IRECTOR OF 
CULTURAL AFFAIRS 
oanne Chow Wlnshlp 



'ROGRAMS 

Krts Festivals 

He Art Collection 

Civic Design Review 

Neighborhood Arts 

'OPS Symphony Concerts 

"ublic Art Program 

itreet Artists Licenses 



luite 430 

itate-Local Partnership 

115-554-9677 

VrtHouse 

115-554-9679 



Ws Commission Gallery 
55 Grove Street 
15-554-9682 









' 



JAI 




SF 
^70.33 



^M-INUTES 
^FINANCE COMMITTEE MEETING 
§AN FRANCISCC^ARTS COMMISSION 

^JANUARY 30, 1992 
25 VAN NESS AVENUE, SUITE 70 
9:00 a.m. 



Commissioners Present 

Nancy Boas 
John Kriken 
Dodie Rosenkrans 

Staff: 

Joanne Chow Winship 
Maya Rath 
Raymond Wong 



document r* 



t. 



SAN FI 

; LIBRARV 



Meeting was called to order at 9:05 a.m. 



PERSONAL SERVICES CONTRACT 

Director Winship informed the Committee that 2 staff members 
from the Art Enrichment program would be out on maternity 
leave beginning in April. Director Winship explained the 
need for a extending personal services contracts for 
contracted employees already working in that area to help 
with the program workload during this time and recommended 
that Eleanor Beal ' s contract be extended to full time and 
that Molly Lambert's contract be extended through this time 
period to work 2 days per week. 

Motion to allow the Director of Cultural Affairs to 

negotiate an extension of Molly Lambert's contract according 

to time and services needed for Art Enrichment program not 
to exceed $5,800. APPROVED 

Moved: Boas 

Consensus: Unanimous 

APPROVAL OF MINUTES 

Motion to approve the minutes of the December 18, 1992 

meeting. APPROVED 

Motion: Kriken 
Consensus: Unanimous 



ll 






FINANCE COMMITTEE 



JANUARY 30, 1992 



FY 1992/93 GENERAL FUND BUDGET 

Director Winship informed the Committee that the new 
Administration had requested a 10% cut of each department's 
General Fund budget. 

Ms. Rath reviewed the calculation of the baseline with the 
Committee, noting that a $130,362 cut was necessary in order 
to achieve the adjusted baseline of $1,208,875. She and the 
Budget Analyst worked together to determine the adjusted 
baseline which takes into consideration the actual Municipal 
Symphony City Allocation for the current fiscal year and 
increases in uncontrollable fixed costs such as rent that 
will occur next year. 

Director Winship reviewed the different scenarios that would 
achieve this 10% cut. 

The scenarios reviewed were: 

A. Holding all salaries and positions constant and cutting 
some overhead expenses such as light, heat and power for the 
cultural centers and Art Gallery and the hazardous permit 
fees for the cultural centers; and funding them from the 
Public Art Fund; cutting some program expenses and funding 
these from the Public Art Fund; cutting the Municipal 
Symphony allocation by 10%; eliminating Suite 430 and 
reducing the Arts Commission's rent. 

Commissioner Kriken suggested that the cultural centers move 

towards funding their own expenses for light, heat and power 

and the permit fees. He suggested the Ft. Mason Foundation 

as a model to which these cultural centers should look. 

B. The second scenario showed a cut of some program 
expenses to be funded from the Public Art Fund; a 10% cut of 
the Municipal Symphony fund; elimination of suite 430; and 
cutting the remainder necessary from positions and benefits. 

Director Winship commented she did not favor that scenario 
although she informed the Committee that Commissioner Sklar 
did feel that some cuts in positions needed to be shown. 



A discussion was held concerning which Arts Commission 
programs were discretionary. It was noted that the Art 
Gallery and Community Arts and Education programs were the 
only two discretionary programs. Director Winship said that 
core administrative personnel could also be reviewed for 
possible cutting. 



FINANCE COMMITTEE 



JANUARY 30, 1992 



A discussion was held concerning the Gallery operation and 
how it could generate more earned income. The feeling of 
the Committee was that the Commission wanted to support 
emerging artists through the Gallery but that the Gallery's 
programming was stale. 

Commissioner Rosenkrans suggested other ways the Gallery 
could generate more income including renting it to other 
private art entities for space. It was also reminded that 
the Gallery should continue to be accessible and meet the 
needs of the public sector. Any changes made to the 
operation of the Gallery should allow for a change back to 
serving the public sector. 

C. This scenario of cuts showed a 10% cut from the 
Municipal Symphony Fund, elimination of suite 430; 
elimination of some program expenses that would be funded by 
the Public Art Fund; cutting one-half of a position and the 
remainder of the cuts to be taken from light, heat and power 
which would be funded by the Public Art Fund. 

D. Director Winship explained that she wanted to submit to 
City Hall a more realistic scenario of budget cuts which 
would be less than a full 10% cut. A scenario was discussed 
which would keep the full symphony allocation, eliminate 
some program expenses, eliminate suite 430 and cut a full 
time position to half time. This would result in a 4% cut 
rather than a 10% cut. Director Winship informed the 
Committee that Commissioner's Sklar's preferred these cuts 
and that the previous scenario (C) should be used as a 
backup . 

Commissioner Boas stated that she felt it was important to 
negotiate that not more than 4% cuts lie made to the Arts 
Commission's budget. A discussion was held concerning the 
need to demonstrate to the Administration how difficult it 
was for smaller departments to operate on such limited 
budgets and how devastating a 10% cut could be. 

A discussion was held as to which positions would be 
eliminated if it was necessary to cut a half of a position. 

Motion to submit scenario D as the proposed Arts Commission 

General Fund budget with cuts coming from some program 
funds, suite 430 and the elimination of one-half of a 
position and that scenario C, with additional cuts to the 
Symphony fund and light, heat and power would be submitted 
as a back up. It was also recommended that the cultural 
centers begin to explore ways of paying for their own 
facility expenses. APPROVED 

Motion: Boas 



Consensus: Unanimous 



FINANCE COMMITTEE 4 JANUARY 30, 1992 



Commissioner Boas suggested that the Arts Commission also 
should receive credit and recognition for what it has saved 
the City. She cited the example of saving the City about $1 
million on the Moscone project by changing architects. 

PUBLIC ART FUND 

Ms. Rath distributed a draft of a letter to the Board of 
Supervisors describing the amount credited this year to the 
Public Art Fund as a result of this year's Pops concerts and 
to which programs and for what purpose the funds have been 
or will be allocated. 

A discussion was held concerning the section describing the 
use of funds to be used to offset the cuts being made from 
the General Fund. It was concluded that this section remain 
in the letter but that if these funds were not used for this 
purpose, a new letter could be sent to the Board of 
Supervisors detailing how the funds were spent. 

Ms. Rath stated that she has not found a similar letter to 
the Board of Supervisors for prior years and that 
Commissioner Sklar had asked her to call Anne Kronenberg to 
see how this letter was written last year. Ms. Rath will 
follow-up . 

STREET ARTIST BUDGET 

Ms. Rath reviewed the Street Artists budget for fiscal year 
1992/93 noting that much of the decrease is due to the 
elimination of a Junior Management Assistant. Revenues from 
Street Artists Licenses are lower than this year's budget 
and are more realistic and in line with what this year's 
revenues are expected to be. 

Motion to submit the Street Artist program budget as 
described. APPROVED 

Moved: Boas 

Consensus: Unanimous 

ART ENRICHMENT/MARKET STREET FUND/YOUTH ART FUND BUDGETS 
Ms. Rath reviewed the proposed Art Enrichment budget. Only 
salaries and fringe benefits needs to be submitted for 
budget purposes for this program. 

The revenues for Market Street Transit Shelter program are 
expected to be $55,125 next year. Last year, $7,500 were 
taken from this fund and returned to the General Fund. It 
will be necessary in following year's to return $7,500 to 
the General Fund although the budget analyst indicated it 
didn't matter from where the $7,500 was taken. Mr. Wong 
suggested the $7,500 be budgeted to be taken out of the 
Market Street Fund but be reimbursed from the Pops fund. 



FINANCE COMMITTEE 



JANUARY 30, 1992 



Youth Art Fund was reviewed. Funds for this are expected to 
be approximately $85,000. Ms. Rath showed the detail of how 
these funds would be expended if the full $85,000 was 
received. Ms. Rath noted that last year, less funds were 
received than were budgeted. 

Motion to submit the Art Enrichment, Market Street and Youth 

Art Fund as described. APPROVED 



Moved : Boas 
Consensus: Unanimous 



The budget process was described and discussed. It was noted 
that the Board of Supervisors recommends the budget. 

Director Winship asked that a motion be made at the full 
Arts Commission meeting on Monday, February 3, 1992 giving 
the Finance Committee the authority to approve any changes 
to the budget after February 3 in case changes were 
necessary prior to the February 21 budget deadline. 

Meeting adjourned at 10:45 a.m. 



Submitted By 







Maya Rath 

Assistant to the Director 



;ity and County \ 
jf San Francisco 




f/V5/<U 



'5 Van Ness Avenue 

ulre 240 

an Francisco, CA 94102 

415)554-9671 

AX #621-3868 



4AYOR 

Frank Jordan 



OMMISSIONERS 
arbara Sklar 

ancy Boas 

ernon Alley 

tanley Elchelbaum 

anlel Genera 

nne Healy 

3hn Kriken 

obert F. LaRocca 

•enny Llm 

malla Mesa-Bains. Ph.D. 

ai Y. Okamoto 

odie Rosekrans 



(OFFICIO MEMBERS 

'esldents of the 
ne Arts Museum 
orary Commission, 
annlng Commission, 
screatlon and Park 
i ommlsslon 



IRECTOR OF 
ULTURAL AFFAIRS 
xanne Chow Wlnshlp 



JOGRAMS 

rts Festivals 

Mc Art Collection 

Mc Design Review 

elghborhood Arts 

DPS Symphony Concerts 

jbllc Art Program 

reet Artists Licenses 



/; 



SAN FRANCISCO ART COMMISSION 

FINANCE COMMITTEE MEETING 

Wednesday, April 15, 1992 

4 '-/Wit • m . 

SUITE 70 - ^/VAN NESS AVENUE 



^ 'Xjc^K/dq 



DOCUMENTS OEPT. 

APR 1 3 Ml 



■ 

1. Approval of Minutes of January 30, 1992 

2. Fiscal Year 1992/93 Budget Update 

3. Public Art Fund Allocations 

4. Increase Revolving Fund to $200 

5. Discussion of Fiscal Agent 

6. Unfinished Business 

7 . New Business 

8. Adjournment 

DOCUMENTS HE' 

APR 1 3 1992 

i FRANCISCO 
PUBLIC LIBRARY 



ilte 430 

ate-Local Partnership 

5-554-9677 

■♦House 

5-554-9679 



ts Commission Gallery 
5 Grove Street 
5-554-9682 




City and County 
of San Francisco 




\\i 



€ 



uo* 



m^&u^ 



25 Van Ness Avenue 

Suite 240 

San Francisco. C A 94102 

(415)554-9671 

FAX #621-3868 



PROGRAMS 
Arts Festivals 
Civic Art Collection 
Civic Design Review 
Community Arts 
and Education 



:nutes 
finance committee meeting 
san francisco^art commission 

^APRIL 15, 1992 
25 VAN '1NESS AVENUE, SUITE 70 
4:00 p.m. 



&PR 



J* 



Etf'C 



rPAttS? ^ 



*/***■■ 



Commissioners Present: 

Barbara Sklar, Chair 
Anne Healy 
Nancy Boas 
John Kriken 



Staff: 

PO^Syr^rnyConcertsJ^nne Chow Winship 
Public Art Program Maya Rath 

Raymond Wong 

Suite 430 

Street Artists Licenses 

415-554-9677 Commissioner Sklar called the meeting to order at 4:15 p.m. 

ArtHouse 

415-554-9679 

APPROVAL OF MINUTES OF JANUARY 30, 1992 MEETING 

Arts Commission Gallery Commissioner Sklar called for the approval of the January 30, 
155 Grove street 1992 Finance Committee minutes. 

415-554-9682 

Moved: Healy 
Consensus: Unanimous 

FISCAL YEAR 1992/93 BUDGET UPDATE 

Ms. Rath informed the Committee that the Art Commission has a 
new budget analyst and that he informed her yesterday that 
the Municipal Symphony Fund will not be included in the Art 
Commission's baseline calculation on which the 10% cut will 
be determined. Ms. Rath met with the analyst earlier this 
morning and reviewed the numbers. The figures show that 
$65,438 in cuts will need to be made to the Commission's 
budget. This is lower than the original $130,000 cut 
requested by the Mayor's Office. 

The budget analyst has determined that, to date, $60,296 in 
cuts have been submitted leaving another $5,142 to be cut 
from the budget. 

The Committee decided that this meeting should be a 
discussion only of the budget but that no vote should be 
taken. It was also concluded that it was not necessary to 
attend meetings of organizations that had expressed interest 
and concern over the budget but rather to notify them of 
these meetings so that they could attend and participate if 
so desired . 




Director Winship reviewed a recommendation which would 
essentially keep the Light, Heat and Power line item in the 
General Fund budget in tact but would eliminate almost all of 



FINANCE COMMITTEE 2 April 15, 199 2 



t lie programming money for the Community Arts and Education program 
and the Art Gallery instead. 

The Committee discussed this scenario noting that their decision at 
the Last Finance Committee meeting had been to make the cut from 
the Light, heat and power line item and still felt if cuts needed 
to be made, it should include cuts from this line item. The 
Commit tee felt it would send the wrong signal to decimate all 
remaining program monies in order to keep the light, heat and power 
in tact for the cultural centers. 

A discussion was also held concerning the new line item in this 
year's General Fund budget of $11,360 for Hazardous Permit Fees for 
the cultural centers. Anna Scott joined the meeting and reported 
that the Cultural Centers are getting together to try and reduce 
this fee by storing paints outside of the facilities. 

The point was made that the cultural centers were actually getting 
increased funding in the General Budget by the addition of the new 
line item for Hazardous Permit Fees. Commissioner Sklar noted that 
the goal of the cultural centers was to become more autonomous and 
she felt that making cuts to the Light, Heat and Power with the 
understanding that the cut would be made up from the Public Art 
Fund would move them towards that goal . 

It was noted that the City is paying for the War Memorial utilities 
through its Grants for the Arts Program. The Committee suggested 
the City look at paying the cultural center's light, heat and power 
in a similar manner and not have the line item in the Art 
Commission's budget. 

Commissioner Sklar noted that the cut to the General Fund for the 
light, heat and power will be funded by other sources and that we 
are not taking the light, heat and power away from the cultural 
centers . 

Commissioner Kriken commented that many struggling non-profit 
cultural organizations are usually responsible for their own rent 
and utilities. He noted the fact that the cultural centers do not 
have to pay rent is itself a big bonus. 

Ms. Scott noted that the CAAAAC has in its lease that the Art 
Commission will pay for its light, heat and power. The Committee 
agreed that such contractual obligations needed to be honored. 

Commissioner Sklar cautioned that the Committee look at the budget 
with the assumption that Pops will not do well. She stated that 
performing arts organizations and presentors are having financial 
difficulty throughout the country and the economy might have an 
impact on the Pops this year. She stressed that one cannot assume 
that Pops will always do well and cannot always count on the Public 
Art Fund to support programs. 



FINANCE COMMITTEE 3 April 15, 1992 



Commissioner Sklar suggested that the budget be set up to 
accurately reflect what was going towards the Cultural Centers vs. 
what was for the Art Commission and its programs. This would show- 
that while funding for the Cultural Center's light heat and power 
is decreasing, other funding for the centers is actually increasing 
by $11,360 for the Hazardous Permit fees. 

Commissioner Boas suggested speaking with Kary Shulman at Grants 
for the Arts to see if that program would take over the Light, Heat 
and Power for the Cultural Centers. 

Commissioner Healy acknowledged the fact that the Cultural Centers 
have been vocal about the cuts to the General Fund but that it 
should not deter the Commission from protecting its own programs. 
Commissioner Sklar emphasized how important the cultural centers 
were to everyone and to the community and that the Art Commission 
wants to support them but didn't want other programs totally cut 
from the General Fund in order to keep the light, heat and power 
line item fully in tact. 

Ms. Rath noted that the additional cuts were needed by the Budget 
Analyst in the very near future. Commissioner Sklar suggested that 
staff make recommendations and speak with the Committee members 
about the recommendations for additional cuts since they were 
needed before next month. 



PUBLIC ART FUND ALLOCATIONS 

Ms. Rath distributed a page explaining the balance in the Public 
Art Fund account after the Pops concerts and noted that $260,000 
was needed to be held in the account for start-up costs for this 
year's Pops series. The balance that was left to distribute to the 
programs is $370,195.97. To date $52,850 have been allocated from 
this. 

Ms. Rath then reviewed another sheet which showed program needs for 
the remainder of this fiscal year and for next fiscal year from the 
Public Art Fund. 

All requests were reviewed and approved with the exception of the 
$50,000 budgeted for a public information/marketing manager. This 
request was put on hold but the funds will still be held for use at 
a later date. The Committee felt that publications should be 
targeted to fundraising and that an investment in creating 
publications for the Art Commission should bring in additional 
funds. Commissioner Healy recommended Director- Winship bring 
graphic design proposals for brochures to the Visual Art Committee 
for discussion and approval. 

Director Winship noted that she is applying for funding for- a long 
range planning consultant and that is the funding goes through, the 
$30,000 budgeted from the Public Art Fund for this purpose can be 
used for other items. 



FINANCE COMMITTEE 4 April 15, 199 2 



It was noted that S7,500 was taken from the Market Street In 
Transit program for the last two years by the budget office to 
reimburse the General Fund for staff salaries associated with the 
Market Street program. The request for the Public Art Fund is to 
reimburse the program for this expense. The Committee agreed to 
the request with the stipulation that the reimbursement to the 
General Fund be discussed with the budget analyst and not be taken 
out of the Market Street program in future years. 

Allocations are as follows: 

Allocations approved: 

Art Gallery: Exhibit expenses $ 9,850 

Civic Collection: Collection Maintenance $10,000 

Community Arts & Ed: Grant Allocations $14,000 

Computer for Accounting $ 4,000 

NALAA Economic Impact Survey fy 91-92 $ 5,000 

Art Enrichment Revolving Fund $10,000 



Subtotal $52,850 

Future allocations approved: 

Art Gallery: 

Planning Expenses $ 1,500 
Administrative costs cut in General Fund $ 5,000 

Exhibit Expenses for fy 1992-93 $40,000 

Collections 

Collections Maintenance for fy 92-93 $10,000 

Community Arts & Education 

ArtHouse Match $ 6,823 
Administrative expenses cut from General 

Fund $ 2,932 

Administrative Assistant $26,000 
Grant Allocations for Neighborhood 

Festivals for fy 92-93 $16,250 

Administration 

Grants Management Software $ 700 

Filing System $ 6,000 
Heat, Light and Power for Gallery and 

Cultural Centers $25,587 

Voice Mail $ 5,300 

Conferences $ 3,000 

Memberships $ 3,000 

Travel $ 5,000 

CAC Match for Level II Funding $12,000 

Public Information and Outreach 

Consultant for Long Range Planning $30,000 

NALAA Economic Impact Survey fy 92-93 $ 5,000 



FINANCE COMMITTEE 5 April 15, 1992 



Art Enrichment 
Personal Services Contract to assist 

with projects whi Le staff is on leave $10,000 

Market Street $ 7,500 

Subtotal $ 221,592 

Total $ 2 7 4,442 



Motion to approve the Public Art Fund Allocations as reviewed with 
the exception of the public information/marketing line item and 
with the stipulation that the $7,500 allocated to the Market Street 
Program be a one-time expense that will not appear in future year 
budgets for a total allocation of $274,442. 

Moved : Healy 
Consensus: Unanimous 

INCREASE REVOLVING FUND 

Ms. Rath stated that currently the Art Commission's revolving fund 
had a limit on each check of $50 and requested the check limit be 
increased to $200. The amount of the revolving fund account is 
$3,500 and Ms. Rath felt that if the check limit is to be raised to 
$200 then the fund should be increased to $5,000. Mr. Wong stated 
he thought approval by the Board of Supervisors was necessary in 
order to accomplish this. 

Motion to approve increasing the revolving fund chuck limit to $200 
and to increase revolving fund to $5,000. 

Moved : Boas 
Consensus: Unanimous 

Mr. Wong left the meeting at this time. 

FISCAL AGENT 

Director Winship informed the committee that Chamberworks is the 
current fiscal agent for the El Paso monies and that they have 
agreed to waive their fiscal fee for this grant if the Art 
Commission could give them more business in return. Director 
Winship stated her hesitancy to do so at this time because 
Chamberworks was in a state of transition and needed to put t heir- 
board together. 

Director Winship will be exploring other fiscal agents such as t tie 
Bus i ness Arts Counc i 1 . 

OTHER BUSINESS 

Ms. Rath stated that there was $10,180 in a former Friends account 

tor- which nothing had been budgeted in this year's budget. 

Director Winship slated that she would like to use this r'und to 

purchase a Macintosh computer 1 and lazer printer Lo use i'oi desktop 
publishing purposes. 



Fl NANCE i'omm I TTEE 



April 15, 1992 



Motion to approve the purchase of a desktop publishing computer and 
lazer printer not to exceed $10,180. 

Moved : Boas 
Consensus: Unanimous 



Director: Winship discussed the line item approved under the Public 
Art Fund discussion concerning the planning expenses for the Art 
Gallery of $1,500. She stated that she would like to hire Sherry 
Wagner to work with the Gallery and coming up with a plan for its 
future. Commissioner Sklar cautioned Director Winship to use 
people from the community to do work rather than going to other 
communities to hire consultants. Commissioner Kriken highly 
recommended Ms. Wagner as a resource because of her experience with 
programs nationwide that may be useful to the Commission in its 
del i be rations . 

The Committee decided that Ms. Wagner should be pursued but the 
issue should be brought to the Visual Art Committee. 

A discussion was held on the amount of detail each Committee wanted 
shared with them. It was concluded that in Visual Arts, when a 
panel was selected to review proposals, that only the proposals 
that the panel chose as finalists should be brought before the 
entire Visual Art Committee but those that they had rejected did 
not need to be reviewed again by the entire Committee since the 
panel was empowered to make selections for the finalists. 

It was decided that further policy meetings needed to be scheduled 
to further discuss such issues. 

There being no further business, the meeting was adjourned at 6:30 
p.m. 



Submit ted By : 




XL 



"^kA 



Maya Rath 
Assistant Director 



ty and County 
San Francisco 




Van Ness Avenue 

te240 

i Francisco, CA 

102 

,5)554-9671 
5) 621-3868 FAX 



bt 



A^Ts \j&v^**\\<;j(!>a) 



^A G E N D A 



Finance Committee Meeting 

San Francisco Art Commission 

2 5 Van Ness Avenue, Suite 70 

Commission Meeting Room 

ednesday, July 22, 1992 
3:00 p.m. 



^ 



^r< 



;,YOR 

I nk M. Jordan 



■MMISSIONERS 

oe Heaty 
sident 

n Kriken 
e President 

non Alley 
icy Boas 
iley Eichelbaum 
liel Genera 
>ert F. LaRocca 
iny Lim 
Y. Okamoto 
iie Rosekrans 
X3ra Sklar 



1 . Budget Update 

2. Report on California Arts Council Grants 

3. Public Art Fund Allocation - Review 

4. Street Artist Program - Signage 

5. Community Arts and Education - Computers 

6. Marketing Materials and Publications 



f 5FFICIO MEMBERS 
idents of the 
■ Arts Museums 
Ik ary Commission, 
W ining Commission, 
li reation and Park 
- amission 



3 CTOR OF 

Z FURAL AFFAIRS 

k ine Chow Winship 



DOCUMENTS DEPT. 
JUL 2 1992 

SAN FRANCISCO 
PUBLIC LIBRARY 



f GRAMS 
^i ouse 
\t Festivals 

- : Art Collection 

- : Design Review 
Z lmunity Arts 

c i Education 
X 3 Concerts 
H. c Art Program 



I it Artists Licenses 
lu 70 

II >54-9677 



3( sry 

15 Jrove Street 
II 54-9682 




ty and County 
San Francisco 



-ti\ 




Van Ness Avenue 
te240 

i Francisco. CA 
02 

5)554-9671 
5) 621-3868 FAX 



I3GRAMS 
I c Art Collection 
I c Design Review 
I nmunity Arts 
1 d Education 
) 3 S Concerts 
I lie Art Program 



1 3 70 

I at Artists Licenses 

| ) 554-9677 

| House 

Mason Center 

lingC 

Francisco, CA 

3-1 382 

1885-1194 



i/n 



n 



SP 



^Affe GfWsSVo^ 



% 



AGENDA 



INANCE COMMITTEE MEETING 



Thursday, September 17, 1992 
sty/ 8:30 a.m. 

25 Van Ness Avenue, Suite 70 



Community Arts and Education Budget 



Art Gallery Budget 



DOCUMPM-rq r>FPT. 
SEP 1 4 1992 

SAN FRANCISCO 
PUBLIC LIBRARY 



sry 

Srove Street 
554-9682 



3. Contract with Margie O'Driscoll/Marketing Services 



4. Rescissions to General Fund Budget/FY 92-93 




SF 



^ 



^MINUTES 

finance Committee 
September 17, 1992 
///l\ 8:30 a.m. 



DOCUMENTS DEPT. 

OCT 01 1992 

SAN FRANCISCO 
PUBLIC LIBRARY 



25 Van Ness Avenue 
Suite 240 

san Francisco. ca Tne mee ting was called to order promptly at 8:30 a.m. 

(415)554-9671 

(415) 621-3868 fax Commissioner s Present : Anne Healy, John Kriken 
Commissioners Excused: Barbara Sklar 



PROGRAMS 
Civic Aft Collection 
Civic Design Review 
Community Arts 
and Education 
POPS Concerts 
Public Art Program 



Suite 70 

Sheet Artists Licenses 

(415)554-9677 

Art House 

Fort Mason Center 

Building C 

San Francisco, CA 

94123-1382 

(415)885-1194 



Gallery 

155 Grove Street 

(415)554-9682 




Others Present : 

Joanne Chow Winship, Director of Cultural Affairs 

Lemora Martin, Acting Commission Secretary 

Sonia Gray, Director, Community Arts and Education Program 

1. Community Arts and Education Budget 

Director Winship stated that while the full Commission has 
already approved the Community Arts and Education budget, a 
breakdown of the budget has been provided for today's meeting, 
to provide clarification on several grant allocations. 
Approval is needed for 2 items: Allocations for the festivals 
and for Grants For The Arts (GFTA) Hotel Tax monies. 

Community Arts and Education Program Director Sonia Gray gave 
the following report: 

$16,250.00 in Public Art Fund monies will be allocated toward 5 
neighborhood festivals in fy 92-93. Some brief discussion 
occurred . 

The Program was awarded about $150,000.00 by GFTA for the 
current fiscal year, about $50,000.00 less than initially 
proposed, but $15,000.00 greater than last year. Existing 
programs were sustained, but no new programs were funded. GFTA 
allocations are broken down into three expense categories: 
Cultural Center Facility Expenses ($24,000.00); Chinatown 
Neighborhood Arts ($40,000.00); Programs in the Community 
($86,000.00). The funds in the latter instance will cover fall 
and spring programs. 

The Program received $27,000.00 from the California Arts Council 
for fiscal year 92-93. This money will be split, with $15,00.00 
allocated to the Arts Education Officer salary, and $12,000.00 
allocated to the ArtHouse Coordinator salary. 

Ordered : 

Motion to approve the Community Arts and Education Budget in the 

amount of $387,573.00 for fiscal year 92-93, not including 91-92 

carry-forward funds. 

Moved: Anne Healy 

Consensus: Unanimous 



MINS/FIN. CTE. 09/17/92 -2- ART COMMISSION 

2. Art Gallery Budget 

Director Winship stated that the Commission has essentially 
approved both the General Fund and Public Art Fund Allocations 
for the Gallery. Today, a further breakdown of the Gallery 
budget is being provided, based on 4-5 planned exhibitions in 
the immediate future. Some discussion occurred concerning 
clerical/ administrative and technical staffing needs during 
this time. Kathleen Kolba will serve as Acting Director until 
December. It was decided to combine funds for administrative 
and technical assistance, creating a total of $6,000.00. The 
total budget for the coming fiscal year will be about 
$45,000.00. 

Ordered : 

Motion to approve the San Francisco Art Commission Gallery 
budget of approximately $45,000.00 for fiscal year 92-93. 

Moved: Anne Healy 
Consensus: Unanimous 

3. Contract with Margie O'Driscoll /Marketing Services 

Director Winship stated that this contract will bring Margie 
O'Driscoll to the Art Commission, beginning in October, to 
provide marketing services for Art Commission programs, 
including the development of a video, any written publicity 
materials targeting appropriate markets, research, and fund 
raising. The proposed contract will not exceed $25,000.00. 

Ordered : 

Motion to approve personal services contract with Margie 
O'Driscoll for marketing, fundraising and research services 
during the coming year, not to exceed $25,000.00. 

Moved: Anne Healy 
Consensus: Unanimous 

4. Rescissions to General Fund Budget/FY 92-93 

Discussion occurred regarding proposed strategy for complying 
with the request by the Mayor's budget analyst to cut an 
additional $45,000.00 from the Art Commission's General Fund 
budget by eliminating the position of Gallery Program Coordina- 
tor and beginning a partial work furlough of employees whose 
salaries are covered by this Fund, beginning in January, 1993. 

Ordered : 

Motion to approve, with regret, rescissions to the General Fund 

Budget for fiscal year 1992-93. 

Moved: John Kriken 

Consensus: unanimous 



MINS/FIN. CTE. 09/17/92 



-3- 



ART COMMISSION 



5. Adjournment 

There being no further business, the meeting was adjourned at 
9: 30 a.m. 



Submitted by: 





Lemora Martin 

Acting Commission Secretary 



Date / / 




O 



Joani^e/ Chow Winship 
Director of Cultural Affairs 



Date 



>c- 



6^M_^^ t (<?9<X 



City and County 
of San Francisco 




COMMISSION 
Of SAN IKANCISCO 



25 Van Ness Avenue 

Suite 240 

San Francisco, CA 

94102 

(415)554-9671 

(415) 621-3868 FAX 



'ROGRAMS 
:ivlc Art Collection 
;ivic Design Review 
Community Arts 
and Education 
'OPS Concerts 
'ublic Art Program 



■uite 70 

treet Artists Licenses 

415)554-9677 

krt House 

ort Mason Center 

iuilding C 

an Francisco, CA 

4123-1382 

415)885-1194 



Jallery 

55 Grove Street 

115)554-9682 




5^ 



\ \\ 

Cf 1 Arts Gtumt^'od 

4 



\ 



DOC! JMFMTS DEPT, 

NOV 1 9 1992 

SAN FRANCISCO 
PUBLIC LIBRARY 



AGENDA 



^ 



Finance Committee Meeting 

San Francisco Art Commission 

25 Van Ness Avenue, Suite 70 

Commission Meeting Room 

Monday, November 23, 1992 
4:00 p.m. 



m 



Fiscal Year 93-94 General Fund Budget 



Resolution for tickets/passes 



New Business 






DOCUMENTS DEPT= 
DEC 3 1992 

SAN FRANCISCO 
PUBLIC LIBRARY 



an Francisco Art Commission 
,i nance Committee Minutes 
ember 23, 1992 



W" 



Present: Commissioners Anne Healy, Willis Kirk, John Kriken 
Staff: Joanne Chow Winship, Raymond Wong 



1 . 



Meeting called to order at 4:10 p.m. 
Policy on Distribution of Tickets/Passes 



Discussion held on the need for a general policy on the 
receipt of free tickets or passes that would not be deemed 
to be income. According to the City Attorney, if a donor 
provides free tickets or passes to an official for 
distribution to other City officials or other persons, the 
City official to whom the tickets are given for distribution 
is deemed to have accepted the tickets as a gift. This 
situation holds even though the official subsequently 
distributues the tickets to other persons and even though 
the tickets or passes are for admission to a facility owned 
by the City. With the assistance the City Attorneys's 
Office, a proposed resolution was developed to accomodate 
receipt of tickets or passes not considered gifts to an 
of f i ci al . 

Motion to recommend to the full Commission adoption of 
the attached policy on the distribution of tickets/passes 
was unanimously approved. 

2. Preliminary FY 93-94 General Fund Budget Submittal 

The submittal of the preliminary baseline budget on November 
30 to the Mayor's Office was discussed. The projected 
shortfall for the City 1993-94 is estimated to be at least 
$150 million and may be as much as $200 million. The Art 
Commission has been instructed to cut $40,000 out of its 
current general fund budget of $644,177 budget. The 
municipal symphony fund of $686, 167 from the general fund 
remains intact and continues to increase. Programs funded 
by the General Fund are done so through staff positions. 
Currently the General Fund supports the following positions: 
Collections Manager/Civic Design Review Coordinator, 
Community Arts and Education Director, Director of Cultural 
Affairs, Assistant Director (Music Program), Commission 
Secretary, Senior Accountant, Junior Accountant, Gallery 
Director, Gallery Assistant and the Receptionist. The 
General Fund also pays for the office rent, telephones, 
office supplies, reproduction, heat-light-power to the 
Cultural Centers and the Gallery, and hazardous waste permit 
fee for materials stored by the Cultural Center programs. 
The General Fund also has token line items for support of 
the art festivals ($500), Sponsorship publicity ($500), art 
materials for community art programs ($7,750), and 



telephone, printing, postage, security, garbage collection 
and supplies for the Art Gallery ($5,538). 

The Commission's budget has continually been cut over 
the past years. Any further cuts will come at great cost to 
the Commission and its programs. Conceptually, the line 
items for Heat, Light and Power, and the Hazard Waste Permit 
Fee, may have the chance of being funded from other City 
programs or resources. The Committee unanimously supported 
the basic strategy of taking the cuts from these areas and 
from staffing. The cuts to staffing budgets the 
receptionist position to a six hour day and the gallery 
assistant to a four day week. 

3. Feasibility Study for Cultural Centers 

Further discussion was held on the lack of maintenance 
and other capital improvement funds for the cultural center 
facilities and the gallery. The non-profit arts 
organizations that 'occupy the cultural centers have 
expressed often how the facilities are inadequately designed 
and maintained for their programs. Director Winship 
requested that the Committee approve her approaching the San 
Francisco Foundation for funds for a feasibility study of 
the cultural centers. The study would help to determine 
costs and feasibility of the facilities and would serve as 
background information for any future bond issues. 

The Committee unanimously recommended that the Art 
Commission apply for, accept and expend up to $50,000 in 
grant funds from the San Francisco Foundation for a 
feasibility study of capital improvements and related costs 
of the neighborhood cultural center facilities. 

4. Old Business: Street Artist Program Identification 

A discussion was held on the need for the street 
artists program licensees to be readily identifiable as 
being certified by the Art Commission. Commissioners Kriken 
and Healy requested that identification signs be made 
immediately and distributed to street artists in time for 
the Christmas season sales. It was further clarified that 
this request was not in lieu of development of a more 
permanent and attractive fixture that would incorporate the 
Commission's logo and the Street Artists program identity. 

There being no other business, the meeting was 
adjourned at 5:30 p.m. 



Minutes prepared by Joanne Chow Winship 




ART COMMISSION 

Policy on Distribution of Tickets/Passes 

(California Political Reform Act) 

WHEREAS, Certain leases of the Art Commission for 
facilities under the jurisdiction of the Department/ 
Commission reserve to the Department certain seats and/or 
spaces in those facilities; and 

WHEREAS, Other tickets and passes are sometimes donated 
to the Art Commission; and 

WHEREAS, The California Political Reform Act provides 
for the establishment of a policy by local agencies for 
acceptance of free tickets and/or passes; now, therefore be 
it 

RESOLVED, That all tickets sought to be donated to the 
Art Commission shall be donated through the Director of 
Cultural Affairs and shall not be earmarked by the donor for 
use by any specific individual or individuals; and be it 

FURTHER RESOLVED, That with respect to tickets or passes 
made available to the City and County of San Francisco for 
seats or spaces reserved in a lease for facilities under the 
jurisdiction of Art Commission hereby authorizes the Director 
of Cultural Affairs to receive and distribute all such 
tickets and/or passes in the manner the Director, in his or 
her discretion, deems appropriate; and be it 

FURTHER RESOLVED, That with respect to tickets or passes 
donated to the Art Commission other than those reserved in 
leases, the Art Commission hereby authorizes the Director of 
Cultural Affairs to receive and distribute all such tickets 
and/or passes in the manner the Director of Cultural Affairs 
in his or her discretion, deems appropriate, provided, 
however, that the use of such tickets shall be restricted to 
City officials and their immediate families; and be it 

FURTHER RESOLVED, That the Commission Secretary shall 
maintain a record of the terms under which tickets or passes 
were donated and distributed, including all correspondence 
which accompanies said tickets and/or passes and setting 
forth to whom the tickets were distributed; and be it 

FURTHER RESOLVED, That the Commission Secretary shall 
make available, upon request, the ticket receipt and 
distribution record for public inspection. 



Art Commission Budget Summary 





General Fund Support 


FY91/92 


FY92/93 


FY93/94 






*********** 


approved 


approved 


P roposed 








Budget 


Budget 


Budget 






Program: huni Symphony 


638,098.00 


662,675.00 


686,167.00 






Adjustment 24,577.00 


23,492.00 








Total 


662,675.00 


686,167.00 


686,167.00 






Art festival 


1,932.00 


500.00 


500.00 






Sponsorship 


1,000.00 


500.00 


500.00 






Neighborhood Art 


7,750.00 


7,750.00 


7,750.00 






Art Gallery 


9,200.00 


5,538.00 


5,538.00 






Sub-total Projects 


682,557.00 


700,455.00 


700,455.00 






Administration 








Remarks 


10 


Salary 


396,980.00 


402,934.00 


396,951.00 


(A) 


18 


Other Personal (Word Premium) 


0.00 


1,252.00 


1,252.00 




60 


Benefits 


99,312.00 


101,005.00 


99,238.00 




111 


Auto Milage 


100.00 


100.00 


100.00 




120 


Other Serv 


10,746.00 


10,746.00 


10,746.00 




123 


Telephone 


4,245.00 


4,245.00 


4,245.00 




130 


Supplies 


4,750.00 


4,750.00 


4,750.00 




140 


Fixed charges 


0.00 


5,680.00 


0.00 


IB) 


146 


Rent 


97,929.00 


67,595.00 


67,595.00 




313 


Civic Serv 


427.00 


427.00 


427.00 




330 


H.L.P. 


26,570.00 


26,570.00 


0.00 


(C) 


350 


Reprodctn 


4,085.00 


4,085.00 


4,085.00 




365 


CAO-Insur 


500.00 


500.00 


500.00 






Sub-total Administration 


645,644.00 


629,889.00 


589,889.00 






TOTAL 


1,328,201.00 


1,330,344.00 


1,290,344.00 





(93-4budl, 
11/30/92 



Remarks: (A) 

(B) 

(C) 
com) 



Reception position is budgeted at 6 hours a day. 
Gallery Assistant position is budgeted at 4 days a week. 

Heat, Light & Power cost to be paid by 
cultural centers or other City sources. 

Hazardous waste removal cost to be paid by cultural centers 
or other City sources. 




25 Van Ness Avenue 

Suite 240 

San Francisco. CA 

94102 

(415)554-9671 
(415) 621-3868 FAX 



SF 



A G E N D 



DOC IM*=NTS DEPT, 
JAN 11 1993 

SAN FRANCISCO 
PUBLIC LIBRARY 



Finance Committee Meeting 



MAYOR 

Frank M. Jordan 



COMMISSIONERS 

Anne Heary 
President 

John Kriken 
Vice President 

Nancy Bechtle 
Aristides Demetrios 
Abnzo King 
Willis Kirk 

Robert F. LaRocca 
Genny Urn 
Rai Y. Okamoto 
Dodie Rosekrans 
Terri Simon 
Liza Zenni 



San Francisco Art Commission 

25 Van Ness Avenue, Suite 70 

Commission Meeting Room 



onday, January 11, 1993 
4 :30 p.m. 



Bond Issue for Cultural Centers 



Fiscal Agent Structure 



Approval of Printing Budget 



EX OFFICIO MEMBERS 
Presidents of the 
Fine Arts Museums 
Library Commission, 
Planning Commission, 
Recreation and Park 
Commission 



Review of Public Art Fund 



Committee Oversight 



DIRECTOR OF 
CULTURAL AFFAIRS 
Joanne Chow Winship 



PROGRAMS 
ArtHouse 

Civic Art Collection 
Civic Design Review 
Community Arts 
and Education 
POPS Concerts 
Public Art Program 



Street Artists Licenses 
Suite 70 
(415)554-9677 



Gallery 

155 Grove Street 

(415)554-9682 



DOC* tMFNTS DEPTo 
JAN 8 1993 

SAN FRANCISCO 
PUBLIC LIBRARY 




^. 



DOCI IMFNTS DEPT. 
JAN 2 7 1993 

SAN FRANCISCO 
PUBLIC LIBRARY 



Finance Committee Minutes 

San FranciscoVrt Commission 

25 Van Ness, Suite 70 

January 1 1 , 1933 

Commissioners present: Anne Healy, John Kriken, 

Liza Zenni (Chair) 
Commissioners absent: Willis Kirk 

Staff present: Joanne Chow Winship 



The Committee meeting was called to order at 5:10 p.m. 

1. Bond Issue for Cultural Centers 

Winship reported on a meeting with the Director of the 
Capital Improvements Advisory Committee, the Program Manager 
of the Office of Capital Resource Management and 
representatives of the Department of Public Works about the 
status of Commission facilities according to seismic 
assessment reports, and asbestos, disabled access, and 
facility preservation assessment efforts. That meeting 
focused discussion around a schedule and information needed 
to prepare for a November 1993 bond issue before the voters 
for the Commission's four nei ghborhood cultural facilities. 
Information on the gallery revealed that it had the worst 
seismic (SHR) rating (4), and that the cost for seismic 
repairs would be the highest ( $ 1 32 . 7 2/sq . f t . ) compared to 
the cultural centers ( $1 7 . 43/sq . f t . to $38 . 35/sq . f t . ) which 
had SHR ratings of 3 and 1. 

The finance committee discussed the future 
possibilities of office building development in the civic 
center site occupied by the gal lery. The master plan of the 
civic center includes a new gal lery space in any new 
development. The committee felt that a bond package without 
the gallery would be more successful, since the cost 
effectiveness of seismic repairs to the current gallery 
space was so low. 

Winship informed the committee that preparing for the 
bond report would require a great deal of technical 
information gathering by the start over the next couple of 
months. She also reported that there would be a meeting with 
the Chief Administrative Off icet and othei city owned 
cultural facilities to discuss general obligation bonds. 
The committee responded favorably toward pi suing a bond 
issue with other cultural faci I i ties for the November 1993 
el ecti on . 

2. Fiscal Agent Structure 

Winship reported on the need for the Commission to 
establish a 501 c.3 tax exempt organization to faci I i late 
private foundation and individual fundraising foi Commission 
programs. A key consideration of any structure will be the 
purpose and board composition of the private foundation and 



FINANCE COMMITTEE MINUTES (continued) JANUARY 11, 1993 



how decisions are made for funds affecting public programs. 
The relationship between the Commissioners and a private 
board would have to be carefully considered. Winship was 
requested to prepare a report on how other city government- 
private non-profit partnerships are structured. 

3. Approval of Printing Budget 

The printing budget was a resubmittal at the request of 
the finance committee from the April 15, 1992 meeting. The 
items to be printed are the newsletter, and brochures for 
the agency in general, the Adopt-A-Monument , Street Artist, 
Public Art, and the Community Arts and Education programs. 

A motion to approve $13,500 from the Public Art Fund 
for printing and postage of public information and marketing 
materials was made and unanimiously approved. 

4. Review of Public Art Fund Budget 

The Public Art Fund budget approved on April 15, 1992 
was reviewed. Also submitted to the committee was a draft 
letter to the Board of Supervisors reporting on Public Art 
Fund allocations in 1992. 

5. Committee Oversight 

The role of the finance committee was discussed. It 
has been responsible for the review of the General Fund 
budget and the Public Art Fund (earned income f^om the POPS 
concerts) budget. There has been less program financial 
matters brought before the finance committee, because the 
program committees, would like to first consider an item as 
it directly impacts that program. 

Winship expressed a need to have an executive committee 
where she could turn for decisions made by those familiar 
with the details of the programs. From time to time, 
matters arise after a program committee has met, which 
require Commission consideration. It was recommended by the 
finance committee to include all chairs of committees as ex- 
officio members of the finance committee. Their attendence 
would be requested at the finance committee with items on 
the agenda that affected their committees. 

The committee discussed the need to look long term at 
the Commission's financial situation, and suggested that 
there be joint meetings quarterly with the long range 
planning committee. Monthly meetings will be scheduled for 
the finance committee. If there is no business to conduct, 
those meetings will be canceled. 



Minutes prepared by Joanne Chow Winship, January 18, 1993 



C$u) 






Present 



DOCUMENTS DEPT. 
APR - 1 1993 

SAN FRANCISCO 
PUBLIC LIBRARY 
FINANCE COMMITTEE MEETING 
Friday March 26, 1993 4:00 PM 
San Francisco Art Commission, Room 70 

MEETING NOTES 

Commissioners--Liza Zenni, Willis Kirk 
Staff— Joanne Chow Winship, Richard Newirth 



Commissioners Not Present: Anne Healy, John Kriken 

Commissioner Zenni unofficially called the meeting to order 
at 4:15 p.m. This was not an official meeting as no quorum 
was achieved . 



DISCUSSION 



1 . Bond Report 

Director Winship updated the C 
the bond report. A meeting of 
institutions had been held wit 
CAO's office. In aggregate, t 
participants in the measure to 
Commission's preliminary budge 
million of which is for hard c 
Center for African and African 
South of Market Cultural Cente 
Bayview Opera House, and the A 
CAO's office felt that $80 mil 
target for the bond measure. 



ommissioners on the status of 

all participating 
h a representative of the 
he preliminary budgets for all 
tailed $123 million. The Art 
t is $31.2 million ($26.8 
osts ) for five facilities: 

American Art and Culture, 
r, Mission Cultural Center, 
rt Commission Gallery. The 
lion would be a good total to 



Director Winship stated that if cuts needed to be made to 
reduce the Art Commission's share of the total bond amount, 
the Gallery might have to be removed from the measure. In 
addition, the portion of funds targeted for rehabilitation 
and improvement might have to be reduced. Commissioner 
Zenni suggested that all cuts be made pro-rata to 
participating institutions' budgets. 

Commissioners Zenni and Kirk recommend to the full 
Commission that it pass the following: 

Motion to submit a request for up to $33 million to the 
Capital Improvement Advisory Committee, to the Board of 
Supervisors, and to the voters of San Francisco for a bond 
to cover the cost of seismic, asbestos, disability access, 
rehabilitation, improvements, relocations, project control, 
and inflation for the Art Commission Gallery and the 
following neighborhood cultural centers: Bayview Opera 
House, Mission Cultural Center, South of Market Cultural 
Center, and Center for African and African American Art and 
Culture . 



Director Winship informed the Commissioners that they, as 
City officials, could not lobby for passage of the bond 
measure. Only in their roles as private citizens could they 
work for the measure's passage. 

2. MOU Approval 

Director Winship noted that the Community Arts and Education 
Committee looked at the MOU between the Art Commission and 
the Cultural Centers the previous week. The South of Market 
Cultural Center had asked whether the word "only" could be 
removed from the section that stipulated that the facilities 
be used only for art and cultural activities. The City 
Attorney would not approve removal of the word "only" but 
would approve adding the word "community" to the acceptable 
activities and suggested an appendix of examples. 
Commissioners Zenni and Kirk expressed that it is imperative 
to clearly define what is meant by "community" in this 
context . 

Director Winship noted the other changes made to the MOU: 
on page 4, number 11a, "compliance" has been changed to 
"agreement" and "yearly" changed to "hi -yearly". Compliance 
will still be reviewed yearly; the agreement itself will be 
reviewed bi-yearly. 

Commissioner Zenni noted that the MOU didn't appear to 
include any recourse if one side or the other violated the 
terms of the agreement. Director Winship noted that this 
was so but that the City Attorney had reviewed and approved 
the agreement as it is. 

Commissioners Zenni and Kirk recommend to the full 
Commission that the MOU be approved subject to an appendix 
being included which defines the types of community 
activities which may (and may not) occur at the facilities. 

3. Fiscal Year 93-94 Budget Update 

Richard Newirth informed the Commissioners that Mayor Jordan 
reported a preliminary 93-94 fiscal year deficit of $184 
million. In response, lie has requested that eac:h department 
submit cuts to their General h'und allocations; each 
department must cut their General Kund budget requests by 
the same percentage. The Mayor's Office his informed the 
Art Commission that it must submit prioritized cuta 
totalling $215,195. 

Mr. Newirth informed the Commissioners that, last, yea? , the 
City Attorney determined that the allocation for the 
Municipal Symphony (Pops) concert. s could not be cut. 
Therefore, any percentage cuts to the departmental General 
Funds should apply to a base which excludes the Pops 
allocation. Tf the same percentage were applied lo this 
reduced base, the new amount to he cul totals $ I 0(1 , 7 :u) . 






Budget ruts need to be submitted t.o the Mayor's Office by 
April I . A ^oitPi'al d i sous s ion about poss ible scenarios to 
achieve the targeted cuts followed. 

1 . Vo i r;pm/i i 1 

Mr. Newirth handed out a sh^et which detailed the advantages 
of the proposed voir email system and explained the reason 
that a request for an additional allocation from the Public 
Art Fund was being marie. Commissioners Zenni and Kirk 
recommend to the fu.l I Commission that a motion authorizing 
an additional Public Art Fund allocation of $2,200 be 
approved for t lie implementation of a voicemail system for 1 
the Art Commission. After taking into account the 
previously approved allocation of $5,3 00 for this purpose, 
the total Public Art Fund allocation will be $7,500. 



The meeting concluded at 5:45 p.m 
R.N 3/2 9/93 



:> 

JUN 15 1993 

SAN FRAN 
PUBLIC LIBRARY 



AGENDA 



Finance Committee Meeting 

San Francisco Art Commission 

25 Van Ness Avenue , Suite 70 

Commission Meeting Room 



Friday, June 18, 1993 
4 :Ou p jn. 



1. Discussion of Computer Accounting Software 

- Motion to appropriate up to $5000 from the 

Public Art Fund for the Phase One evaluation 
and testing of computer accounting 
software to streamline accounting process 
and provide enhanced program reporting 
capabilities. The Information Systems 
Division of the City or another qualified 
contractor in the computer field will 
perform the services. 



Discussion on General Fund and 
Hotel Tax 



S F 



A C 



SAN FRANCISCO ART COMMISSION 



MAYOR 
Frank M. ]ori>an 



SAN FRANCISCO ART COMMISSION 
Accessible Meeting Policy 



COMMISSIONERS 

Anne I li M> 
President 

|oiin k.rik1n 
Vice P re s I D E n l 

Nano Riciitii 

Aristides Demetrius 

Aionzo King 

Willis F. Kirk 

Robert F. LaRocca 

Genny Lim 

Rai Y. Okamoto 

dodie rosekrans 

Terri Simon 

Liza Zenni 



EX OFFICIO MEMBERS 

Prfsidfnts or Till 

Fini Aris Museums 

Library Commission 

Pianninc Commission 

Recreation & 

Park Commission 



Full Commission Meetings, and individual Committee 
Meetings of the Art Commission will be held at 2 5 
Van Ness Avenue, Suite 70, San Francisco, 
California. Twenty Five Van Ness is located on the 
corner of Oak and Van Ness. Suite 70, basement 
level, can be accessed by the two main elevators in 
the lobby of the building. 

The closest accessible BART Station is the Civic 
Center Station located at the intersection of 
Market, Hyde and Grove Street. Accessible MUNI 
Metro lines serving this location are the J,K,L,M, 
and N which stop at Van Ness Avenue and Market 
Street, one-half block from the Art Commission 
offices. Accessible MUNI lines serving the corner 
of Van Ness and Market are 9,26, and 42. For more 
information regarding MUNI accessible services, 
please call (415) 923-6142. 



DIRECTOR OF 
CULTURAL AFFAIRS 

Ioanne Chow Winsiiii' 



PROGRAMS 

Civic Art COLLECTION 

Civic Design Review 

Community Arts 

& Education 

POPS Symphony Concerts 

Public Art Program 



American sign language interpreters and/or a sound 
enhancement system will be available upon request 
at meetings. Please contact Sonia Gray in the 
Community Arts and Education Program at 
(415) 554-9671 at least 72 hours prior to meeting. 
Late requests will be honored in possible. 

To allow individuals with environmental illness or 
multiple chemical sensitivity to attend any 
meetings, individuals are requested to refrain from 
wearing perfume or other scented products. 



Street Artists Licenses 

Suite 70 

415.252.2581 



Accessible curbside parking has been designated on 
Oak Street between Van Ness Avenue and Franklin 
Street. 



Art Commission Gallery 

155 Grove Strfft 

415.554.9682 



Accessible seating for persons with disabilities 
(including those using wheelchairs) will be 
available. 




City and County of 
San Francisco 



25 V 



\v 



mi 



San Francisco. C 



TEL. 415.252.2590 FAX " 



f 

fO D ' 13 



II 

SAN FRANCISCO ART COMMISSION 
///FINANCE COMMITTEE^MEETXNfi 
Thursday, September 16, 19^3 



Tfwnr 






25 VAN NESS AVENUE, SUITE 70 




SEP 13 m 



1. Street Artist Program 

a. Motion to request Board of Supervisors to increase 
rate of compensation for Advisory Committee of Street 
Artists and Craftsmen Examiners 

b. Motion to request Board of Supervisors for 
supplemental appropriation for additional Police 
Department enforcement services 

2. Update on accounting computerization project 

3. Public Art Fund update and approval of Public Art 
Fund allocations for fiscal year 1993-1994 

4. Discussion about City Collection program to complete 
SOS project and launch Adopt-A-Monument 

5 . New Business 

6. Adjournment 



ACCESSIBILITY INFORMATION 

*Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
with disabilities. 

Frill Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the comer of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible cuibside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains-stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415) 554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accomodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Sonia Gray in the Community Arts and Education Program at 
(415)554-9671 at least 72 hours prior to meeting. Late requests will be honored if possible. 




/ 

SAN FRANCISCO ART COMMISSION 



MAYOR 

FRANK M. JORDAN 



tOMMhilDNI RS 
Anne HlAlY 

President 

JOHN KRIkEN 
VlCt P Rl s I D I N I 

Nancy IUch i ii 
Aristiues Dime ikios 

AlON/O KlNl, 

Willis F. KlRk 
Roberi F. LaRocca 

GENNY llM 

RAI Y. OkAMOlO 

DoDIE RoSEkKANS 

Tumi Simon 
Liza Zenni 



EX OFFICIO MEMBERS 

Presidents of the 

Fine Arts Museums 

1 iiikary Commission 

Pianninc Commission 

Recreation & 

Park Commission 



DIRECTOR Ol 
C01 rURAl AEfAIRS 

|oanni Chow Winsiiii' 



programs 

Civic Art Coi lection 

Civic DtsiGN Review 

Community Arts 

& Education 

PS Symphony Concerts 

I'uiii It An I PkoiiKam 



i ki i i Am isis I ici nsis 

Sum 70 

415.252.2581 



>mmi\m<in (iai i i iiy 

155 Gnovi Sinti I 

415.554.9682 




City and County of 
San Francisco 



Q0 ^TSDEPT. 

SEP 2 8 1993 



IOSCO 

c Library 



7 S \/ a m M 



4 

FINANCE COMMITTEE MEETING 

Thursday S eyt^mber 16, T&93 4:00 PM 

San Francisco Art CTommTssion , Room 70 

'^/MINUTES 

Present: Commissioners--Anne Healy, John Kriken, Willis 
Kirk 

Staff-- Joanne Chow Winship, Richard Newirth, 
Howard Lazar, Debra Lehane , Raymond Wong 

Commissioner Not Present: Liza Zenni 



In the absence of Chair Zenni, Commissioner Healy acted as 
chair. The meeting was called to order at 4:05 pm. 

1. Street Artists Program 

Two motions were brought to the Finance Committee at the 
request of Mr. Lazar, the Program Director for the Street 
Artists Program. Mr. Newirth discussed the Street Artists 
Program fund and indicated that the balance was $51,524 as 
of June 30, 1993 and was conservatively projected to be 
$67,061 as of June 30, 1994 before consideration of the two 
new motions being considered. 

a. Motion to approve June 9, 1993 recommendation from Street 
Artists Program Committee to request Board of Supervisors to 
increase rate of compensation for Advisory Committee of 
Street Artists and Craftsmen Examiners from $50 per 
menber/per meeting/studio visit, not to exceed 25 
meetings/studio visits per year, to $75 per member per 
meeting/studio visit, not to exceed 25 meetings/studio 
visits per year. 

Mr. Lazar explained to the Committee the role and activities 
of the Advisory Committee of Street Artists and Craftsmen 
Examiners and related that the proposed motion would 
increase expenses by approximately $3,125 per year. The 
proposed increase in compensation was raised by the Advisory 
Committee and previously approved by the Street Artists 
Program Committee. The Advisory Committee had expressed the 
feeling that the compensation was not commensurate with the 
level of expertise required to perform the job. 

Commissioner Kriken noted that, due to the poor economic 
climate, few people were receiving increases in compensation 
4Kis year and, thus, he had reservations about the motion. 

Mr. Lazar explained that there was a sufficient reserve in 
the program's fund to afford the increase. The last time 
that the Board of Supervisors considered an increase in 
compensation for the Advisory Committee was in 1990. 

c a vi sh'iti- "> .1 n < «-.'.,. r« o i 1 1 ii i i ■■ ' ^ > ' s o ii r-w 4 1 s .? S2 .2 5 l > s 



Director Winship noted that she had previously shared 
Commissioner Kriken's concerns but was swayed by the fact 
that the Street Artists themselves favored the increase. 

Commissioner Kriken questioned whether to, instead, protect 
the reserve and perhaps use it to implement the Street 
Artist signage program. Mr. Lazar indicated that 
preliminary estimates indicated that implementation of the 
signage program might cost between $7,000 and $11,000. 

Commissioner Healy indicated that she might consider a 
smaller increase instead of the proposed 50% increase. She 
also requested Mr. Lazar to provide a list of those 
individuals who have served on the Advisory Committee over 
the last five years. She indicated that she was concerned 
that the requested increase could, even if incorrectly, be 
perceived as a self-serving action on the part of the 
Advisory Committee. 

Commissioner Kirk agreed that a smaller increase should be 
considered. He said that he, too, was very concerned about 
how requesting a larger increase might be perceived. 

Commissioners Kirk and Healy considered sending a request, 
without recommendation, to the full Commission to increase 
the compensation from $50/meeting to $60/meeting. 

Commissioner Kriken indicated that he was not in favor of an 
increase at this time. He said that he would like to know 
the full cost of implementing the identity/signage program 
before increasing compensation for the Advisory Committee. 

Commissioner Healy suggested tabling the motion for the time 
being . 

Motion to table the item by Commissioner Kirk, seconded by 
Commissioner Healy. Unanimously adopted . 

b. Motion to request Board of Supervisors to approve a^^ 
supplemental appropriation of $7,000 from the Street Artist 
Program fund of street artist certificate fees to be used in 
FY 93-94 for additional Police Department enforcement 
services . 

Mr. Lazar explained that the existing budget of the Street 
Artists Program includes $10,000 for Police Enforcement: at 
the Wharf during the summer and downtown at Christmas time. 
The summer wharf enforcement was very successful and Mr. 
Lazar received positive feedback from merchants. They 
indicated that they would not contest a request for 
additional spaces during the this year's Christmas season. 



Mr. Lazar explained that the $7,000 would provide for one 
officer for one day a week between the hours of 12 noon and 



5 pm for the remainder of this fiscal year. The days would 
be rotated and the officer would be stationed in the 
financial district and would patrol Sansome Street citing 
illegal vendors. The Street Artists Program has no 
jurisdiction over illegal vendors and the only thing that 
works is police services; police have the authority to seize 
the illegal products. 

The Commissioners indicated that the police officer should 
receive individual training from Mr. Lazar. 

Motion as stated above moved by Commissioner Kirk, seconded 
by Commissioner Healy. Unanimously adopted. 

Director Winship requested that item 4 be considered at this 
time . 

4. Discussion about City Collection program to complete SOS 
project and launch Adopt-A-Monument 

Ms. Lehane explained that the Art Commission received 
$17,000 from the NIC to implement the SOS! (Save Outdoor 
Sculpture!) project. The project is approximately 70% 
completed and the Art Commission has a commitment to finish 
it. 

Ms. Lehane explained that the Commission receives $5,000 per 
year for a mural rental to the Federal Reserve Bank. The 
mural is being provided to the Bank on a 20 year loan. 

Mr. Newirth explained that there is currently over $8,000 in 
this fund. Ms. Lehane indicated that the Commission would 
receive another $5,000 in rental fees in January. 

Ms. Lehane requested that the Finance Committee consider 
approving the use of $5,000 of these funds to complete the 
SOS! project. This would be sufficient to bring Elise 
Breall, who had coordinated the project, back for 
approximately 10 weeks on a part-time basis to complete the 
project . 

Tfre following was moved by Commissioner Kirk, seconded by 
Commissioner Healy and unanimously adopted: 

Motion to approve use of $5,000 from the Civic Art 
Collection Revenue Fund to grant to Friends of Recreation 
and Parks to complete the SOS! project . 

Ms. Lehane briefly explained the Adopt-A-Monument project 
which will be a joint venture between the Art Commission and 
the Recreation and Parks Department. 



3. Update on accounting computerization project 

Mr. Newirth provided a status report on the accounting 
computerization project. He explained that the first phase, 
funding for which had previously been approved by the 
Commission, was nearing completion. In consultation with 
ISD (Information Systems Department), a potential list of 
200 accounting software packages was narrowed down to 6 or 
7. Over the last several weeks, Mr. Newirth and the 
accounting staff met with ISD staff and resellers of the 
software products and tested out demonstration versions of 
these software packages. The list of potential software 
packages has been further narrowed down to 2 fund accounting 
packages. Over the next few weeks, these two packages will 
be tested more thoroughly with Art Commission data to assess 
how well they meet the agency's accounting and reporting 
needs . 

ISD has also been developing and programming their own 
accounting package for another City department. This would 
be an alternative approach that the Commission could 
consider instead of purchasing an off-the-shelf package. 
The other City department's needs are less complex than 
those of the Commission and, thus, if the Art Commission 
were to commission ISD to develop a system, a substantial 
amount of additional programming would be required. The 
advantages to such an approach would be that it would result 
in a system specifically customized to meet the agency's 
needs and that the software costs would be lower. The 
Commission would also benefit from the work already done by 
ISD for the other City department (at that department's 
cost). The disadvantages are that custom systems are 
subject to bugs and lack the controls that accounting 
systems, by their nature, must include. Programming costs 
would also be substantially higher. 

At this time, neither approach is being ruled out, however 
most emphasis is being placed on adapting one of the 
standard accounting packages to the Art Commission's needs 
rather than on the entirely customized approach. 

3. Public Art Fund update and approval of Public Art Fund 
allocations for fiscal year 1993-1994 

Mr. Newirth provided an update on the status of the Public 
Art Fund. He explained that $7,500 that had been approved 
for use in the last fiscal year to implement the voicemail 
system was not used and, thus, is freed up for other uses. 
The reason that this occurred is that the Telecommunications 
Department incorrectly charged the associated charges for 
the voicemail system against an incorrect funding source. 
Because this was close to the end of the fiscal year, there 
was no time for that Department Lo make a correction. This 
error was advantageous for the Commission and the only 



effect was to allow the Commission to use these funds for 
other purposes. 

Mr. Newirth then proceeded to walk the Commissioners through 
the requests for Public Art Fund allocations for fiscal year 
1993-1994. The requests were divided into two sections: 1) 
those for new allocations and 2) requests to redirect the 
use of carry forward amounts of previously approved funds 
that were not fully used for their original purpose. In the 
latter category, for example, $15,000 had been approved last 
year for the Community Arts and Education Program for use if 
the California Arts Council was eliminated. Because the CAC 
was not eliminated, these funds are now available to be used 
for other purposes. To reiterate, the approval of the use 
of these carry over amounts are not new allocations from the 
Public Art Fund, but merely approval to redirect the use of 
these previously approved funds. 

After discussion, the following was moved by Commissioner 
Healy, seconded by Commissioner Kirk, and unanimously 
adopted : 

Motion to approve the following new Public Art Fund 
allocations and to approve the use of carry forward funds 
for the purposes indicated below: 

New allocations: 

Community Arts and Education: 

Program Assistant $ 6,500 

Festivals 16,250 

$22,750 

Art Commission Gallery $ 3,500 

Programming 

Civic Art Collection $ 5,000 

Matting, framing, transportation, 
photography, conservation 

Public Art $ 7,500 

Reimbursement to General Fund 

Pops $ 1,500 

Data entry of Pops survey 

Administration $20,000 

Software, computers, network, 
and consultation/training for new 
accounting system 



Total New Allocations $60,250 



Carry forward Amounts: 



Community Arts and Education 

Program Assistant 

ArtHouse 

Indirect CAC Costs 



Art Commission Gallery 

Programming 

Civic Art Collection 

Matting, framing, transportation, 
photography, conservation 

Total Carry forward amount 



$24,037 

7,500 

540 



$31,827 
$27,829 

$10,637 
$70,293 



5. New Business 

Director Winship polled the Commissioners about their 
interest in using money from the Public Art Fund to fund a 
one-half to full time position of Public Information 
Officer. This is something that had been raised by 
Commissioners during long range planning as a way to promote 
Art Commission programs and reach a larger audience. It is 
possible that the position would be contracted out rather 
than a newly created position. Commissioner Kirk said that 
he would like to see the costs associated with this the next 
time the Finance Committee meets to discuss the item 
further. 

6. Adjournment 

There being no further business, the meeting was adjourned 
at 5:40 pm. 



Submitted by: 





3- l/osJte 



Richard Newirth 
Assistant Director 



Approved by: 




Joannr Chow WinsbMp 
Director of Cultural Affairs 



|^1 



S F 



A C 



puck; RAMS 

Civic Am Cm 1 l< iion 
Cl\ h Pi SU.N IVIVIIW 

Communis Arts 

tx EflK MIl'N 

©PS SvMrnom Concerts 
rum ic Ari Program 



Siiui i Ariists Liccnsfs 

Sum 70 

415.252 25 8 1 



Aki Commission UMI no 
155 Grove Street 

•IIS SS4.<)(,8 2 




'SAN FRANCISCO/TART COMMISSION 



DC 



._• 



J 



3 



SAN FRANCISCO 
PUBLIC LIBRARY 

SAN FRANCISCO ART COMMISSION 

/ FINANCE COMMITTEE MEETING 

Monday, November 8, 1993 

3:00 PM 

25 VAN NESS AVENUE, SUITE 70 

r//S AGENDA 



Update on accounting computerization project 
1993-1994 Program Budgets 

a. Motion to approve Art Commission Gallery 
FY 93-94 Budget 

b. Motion to approve Community Arts and Education 
FY 93-94 Budget 

c. Motion to approve Civic Art Collection FY 93-94 
Budget 



3. Motion to approve Public Art Fund allocation of 
$7,500 for the development of an initial sculpture site 
plan and profile for both temporary and permanent 
installations . 

4. Discussion about moving funds from Chamberworks to 
another fiscal agent 

5. Marketing Consultant 

Motion to approve a Public Art Fund allocation of 
up to $45,000 to engage, on contract , a marketing 
consultant for the Art Commission for a minimum 
period of twelve months 

6. Discussion of financial resources that would be 
required to address code violations in the Cultural 
Centers 

7. Motion to approve a Public Art Fund allocation of 
$6,000 to conduct appraisals of the market rate values 
of the Cultural Centers 



City and County of 

San Francisco 



25 Van Ness Ave. Suitf 240. San Francisco. CA. 94102 tfl. 415.252.2590 fax 415.252.2595 



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AN FRANCISCO ART COMMISSION 



SAN FRANCISCO ART COMMISSION 

FINANCE COMMITTEE MEETING 

Monday, November 8, 1993 

3:00 PM 

25 VAN NESS AVENUE, SUITE 70 



DOOM^'TS DEPT. 

DEC 2 -IS > 

SAN FRANCISCO 
PUBLIC LIBRARY 



# 



Present 



MINUTES 



Commissioners--Liza Zenni (Chair), Willis 
Kirk, Anne Healy (arr. 3:55 pm ) 
Staff — Joanne Chow Winship, Richard Newirth, 
Sonia Gray 



Commissioner Excused: John Kriken 



Invited Guest: Henry Feldkamp, ISD 



Prior to the arrival of Commissioner Healy (and the 
achievement of a quorum), the Committee took items on the 
agenda for which no action was required. 

1. Update on accounting computerization project 



Mr. Feldkamp, of the Controller's 
Division, was invited by Mr. Newi 
the Committee on the status of ac 
project. He explained that the o 
attempt to find a commercially av 
meet the key needs of the account 
tracking and reporting. Over 200 
and, of the final six that were t 
all of the key requirements. Thi 
Mr. Newirth to , instead, focus on 
system. 




Information Services 
rth to give an update to 
counting computerization 
riginal approach was to 
ailable package that would 
ing staff in the areas of 

packages were considered 
ested in depth, none met 
s caused Mr. Feldkamp and 

developing a customized 



ISD had already developed an accounting system for another 
City department. Although that department's needs were much 
simpler than those of the Art Commission, the programming 
that had been done would provide the ground work for the 
Commission's system and significantly reduce the cost. A 
custom system would be able to meet all of the requirements 
of the department at a cost which is comparable to that of a 
commercial package. 

Mr. Feldkamp explained that the system is approximately 66% 
complete and showed the Commissioners sample menus, 
functions and reports of the system. 



City and County of 
San Francisco 



25 Van Niss Avi Sum 240. San F ii an Cisco (A. 94102 



415.252.2590 PAX 415.252.2595 



FINANCE COMMITTEE 11/8/93 PAGE 2 



2. Discussion about moving funds from Chamberworks to 
another fiscal agent 

Director Winship explained that Chamberworks had been 
designated to be the recipient of the money received as 
sponsorship for the Pops concerts from El Paso Natural Gas. 
At this time, Chamberworks is not an active organization 
although it remains an incorporated 501 (c)3. Ann Smith, 
who had been a consultant to the Art Commission for the Pops 
concerts, had mentioned the possibility that the Commission 
might take over Chamberworks instead of incorporating an 
entirely new nonprofit. Director Winship indicated that 
there were some concerns about this approach because other 
organizations also use Chamberworks as a fiscal agent and, 
thus, several accounts exist. In addition, while there is a 
Board, it is not an active one. Due to concerns about the 
possible lack of financial controls, Director Winship 
indicated that staff had been considering moving funds 
currently at Chamberworks to another fiscal agent. 

Intersection for the Arts is also a designated fiscal agent 
for the Art Commission. 

Commissioner Healy arrived at this point in the discussion. 

Francis Phillips from Intersection had explained that their 
regular charges for fiscal agent services are 20% for funds 
received from foundations and 5% for all other funds. The 
service fees are normally collected at the time that the 
funds are received. Ms. Phillips related to Mr. Newirth 
that, after checking with a member of their Board, she 
believed that Intersection would agree to waive charges at 
the time funds were received if the funds were being 
transferred from another fiscal agent to which the Art 
Commission had already paid a fee. The fee would, instead, 
be charged as funds were expended. Before she would be able 
to give a final answer, Ms. Phillips would need to know the 
amount of funds that are in question. 

She also asked Mr. Newirth to check with the Commission 
whether or not we would be agreeable to having the funds put 
into an interest bearing account. 

Commissioner Zenni said that we might be willing to look at 
an arrangement whereby Intersection could keep the interest 
as long as it was under a certain rate and that, if the rate 
were to rise above that set point, we would relook at the 
agreement . 

Commissioner Zenni asked about how many grants the 
Commission expected to apply for from private foundations in 
the next 18 month period. Director Winship responded that 
it would be very few. Commissioner Healy noted that the 
fiscal fee should be incorporated into the budget of grant 



FINANCE COMMITTEE 11/8/93 PAGE 3 



requests. Mr. Newirth noted that the reason the fee was so 
high for funds received from foundations is that the level 
and complexity of IRS reporting of those funds is very high 
and must be accomplished by the fiscal agent. 

Commissioner Zenni raised the issue of what would happen if 
Intersection or one of its other fiscal agent clients apply 
to the Art Commission for a Cultural Equity grant. This 
question will be referred to the City Attorney. 

Commissioner Zenni said that she thought we would agree to 
either a fee of 5% or less or allow them to collect the 
interest but not both. If the Commission paid a percentage 
fee, Intersection could still put the funds in an interest 
bearing account but the interest would belong to the Art 
Commission, not Intersection. 

Director Winship suggested that it might be cleaner and more 
cost effective to just pay a 5% fee up front. 

Commissioner Kirk asked what other organizations, other than 
arts organizations, provide fiscal agent services. This 
would solve the problem of possible conflicts relative to 
the Cultural Equity Endowment Fund. Director Winship noted 
that it was important to work with an oganization that would 
provide relatively swift access to funds when needed on an 
emergency basis. Often, fiscal agents need to have their 
Boards vote on all activity in the account and this could 
delay access. 



3. Motion to approve Public Art Fund allocation of $7,500 
for the development of an initial sculpture site plan and 
profile for both temporary and permanent installations. 

Commissioner llealy noted that the full Commission had 
approved selection of Judy Moran to conduct this survey 
which will detail the processes one would need to go through 
to place a sculpture on land belonging to City agencies. A 
map of available sites will be developed with an indication 
of which agency controls the site as well as the procedures 
one would need to follow to get permission for a project. 

Moved by Commissioner Kirk, seconded by Commissioner Zenni. 
Unanimously adopted . 



4. 1993-1994 Program Budgets 

The Commissioners had reviewed each program's budget in 
advance of the Finance Committee meeting. Mr. Newirth 
provided a brief walk through of the highlights of each of 
the budgets and noted that portions of each program's budget 
had previously been approved when the General Fund budget 



FINANCE COMMITTEE 11/8/93 PAGE 4 



and Public Art Fund allocations had been considered by the 
Committee and the full Commission. 

a. Motion to approve Art Commission Gallery 
FY 93-94 Budget 

Moved by Commissioner Kirk, seconded by Commissioner 
Healy. Unanimously adopted . 



b. Motion to approve Community Arts and Education 
FY 93-94 Budget 

Sonia Gray noted that FY 1993-1994 is the last year that the 
Art Commission will receive funds for Cultural Centers' 
contractual maintenance expenses from Grants for the Arts. 
The amount in this year's GFTA award for this item was 
$24,000. 

Moved by Commissioner Zenni, seconded by Commissioner 
Kirk. Unanimously adopted . 



c. Motion to approve Civic Art Collection FY 93-94 
Budget 

Moved by Commissioner Kirk, seconded by Commissioner 
Healy. Unanimously adopted . 

5 . Marketing Consultant 

Motion to approve a Public Art Fund allocation of 
up to $45,000 to engage, on contract , a marketing 
consultant for the Art Commission for a minimum 
period of twelve months 

Director Winship said that she had researched the 
appropriate dollar amount for such a contract and noted that 
the Commission had used marketing consultants in the past. 
The contractor would help to publicize the Commission's 
activities, produce brochures and possibly develop grant 
proposals. Director Winship indicated that she wanted to 
get someone on board as quickly as possible but that it 
would most likely take several months to go through Civil 
Service . 

Moved by Commissioner Kirk, seconded by Commissioner Healy. 
Unanimously adopted . 

Item 6 and a new item requiring action were considered at 
this time before a quorum would be lost when Commissioner 
Kirk would have to depart. 



FINANCE COMMITTEE 11/8/93 PAGE 5 



6. Motion to approve a Public Art Fund allocation of $6,000 
to conduct appraisals of the market rate values of the 
Cultural Centers 

This item had been requested at the Long Range Planning 
Committee meeting. 

Moved by Commissioner Kirk, seconded by Commissioner Zenni. 
Unanimously adopted . 

7. New Business 

Motion to expend up to $5,000 to grant to an individual to 
be selected to set up guidelines for the facilities loan 
fund of the Cultural Equity Endowment 

Director Winship asked the Commissioners to place this item 
on the full Commission meeting agenda under the Finance 
Committee report. 

8. Discussion of financial resources that would be required 
to address code violations in the Cultural Centers 

Mr. Newirth handed out a three page summary of costs 
associated with making repairs and improvements to the 
cultural centers and Art Commission Gallery. It was noted 
that the amounts shown on page 1 include administration 
costs for the Department of Public Works. The costs shown 
on pages 2 and 3 do not include administration. Director 
Winship explained the distinction between those costs which 
are considered to be rehabilitation (seismic upgrade, code 
violations, asbestos, etc. ) versus those considered to be 
improvements (those changes which are not required for 
occupancy ) . 

Director Winship noted that the Fire Department is willing 
to work with us on dealing with the critical issues as long 
as the Commission has a plan of action in place. The dollar 
amount to address the immediate needs of all of the centers 
is $586,000. The total cost for all repairs and upgrades 
could exceed $20,000,000. 

Commissioner Kirk enquired what would happen if another City 
department insisted that certain corrections be made 
immediately or else the building would have to be shut down. 
Director Winship noted that this has happened several times 
and that there are sometimes short term solutions such as 
hiring a fire marshall to be on site during an event. The 
fire code and health (asbestos) violations are those most 
likely to cause a building to be shut down. 

Director Winship noted that many City buildings have 
violations. The Center for African and African American Art 
and Culture ( CAAAAC ) received money from the Redevelopment 
Agency to repair its roof. The Bayview Opera House is in a 



FINANCE COMMITTEE 11/8/93 PAGE 6 



redevelopment corridor and, therefore, may also be able to 
access Redevelopment funds. 

Commissioners Zenni and Healy said that they would like to 
consider future Cultural Center repair expenditure requests 
on a case-by-case basis. 

Commissioner Kirk departed at 4:50 pm and the meeting was 
adjourned . 

Respectfully submitted, 




®~ "Mte 



Richard Newirth 
Assistant Director 






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